Demand Letter

[Your Full Name / Company Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

To:
[Recipient’s Full Name / Company Name]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Formal Demand for [e.g., Payment / Return of Property / Performance of Obligation]

Dear [Recipient’s Name],

This letter serves as a formal demand regarding the matter of [briefly describe the issue — e.g., an unpaid invoice, breach of agreement, or failure to return equipment].

1. Description of Obligation

On [Date], we entered into an agreement in which you agreed to [describe the nature of the agreement or obligation]. To date, you have failed to [e.g., make payment, return items, fulfill duties], despite prior reminders and communication.

2. Amount or Action Demanded

You currently owe:

• Amount Due: $[Amount]

• Description of Basis: [e.g., unpaid invoice #123, dated MM/DD/YYYY]

or

You are required to:

• [e.g., Return the following items by MM/DD/YYYY]

• [e.g., Cease a specific activity in violation of an agreement]

3. Deadline to Resolve

We request that this matter be resolved no later than [Insert Deadline – e.g., 10 business days from the date of this letter].

Failure to respond or comply within this timeframe will leave us with no choice but to consider further legal action, including but not limited to filing a lawsuit, engaging a collection agency, or seeking damages in court.

4. Preferred Method of Resolution

You may resolve this matter by:
☐ Making payment via [Bank Transfer / Check / Other] to the details provided below
☐ Returning the property to [Address]
☐ Providing written confirmation of compliance

Banking/return/payment details: [Insert]

5. Contact Information

Should you wish to discuss this matter or require clarification, please contact me directly at [Phone Number] or [Email Address].

We hope to resolve this dispute amicably and without further action. This letter is sent in good faith and with the intention of avoiding unnecessary litigation.

Sincerely,

[Your Full Name]
[Title, if applicable]
[Signature – if printed]