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Demand Letter
Clearly request payments or corrective actions using this professional Demand Letter Template.
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Demand Letter
[Your Full Name / Company Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
To:
[Recipient’s Full Name / Company Name]
[Recipient’s Address]
[City, State, ZIP Code]
Subject: Formal Demand for [e.g., Payment / Return of Property / Performance of Obligation]
Dear [Recipient’s Name],
This letter serves as a formal demand regarding the matter of [briefly describe the issue — e.g., an unpaid invoice, breach of agreement, or failure to return equipment].
1. Description of Obligation
On [Date], we entered into an agreement in which you agreed to [describe the nature of the agreement or obligation]. To date, you have failed to [e.g., make payment, return items, fulfill duties], despite prior reminders and communication.
2. Amount or Action Demanded
You currently owe:
Amount Due: $[Amount]
Description of Basis: [e.g., unpaid invoice #123, dated MM/DD/YYYY]
or
You are required to:
[e.g., Return the following items by MM/DD/YYYY]
[e.g., Cease a specific activity in violation of an agreement]
3. Deadline to Resolve
We request that this matter be resolved no later than [Insert Deadline – e.g., 10 business days from the date of this letter].
Failure to respond or comply within this timeframe will leave us with no choice but to consider further legal action, including but not limited to filing a lawsuit, engaging a collection agency, or seeking damages in court.
4. Preferred Method of Resolution
You may resolve this matter by:
☐ Making payment via [Bank Transfer / Check / Other] to the details provided below
☐ Returning the property to [Address]
☐ Providing written confirmation of compliance
Banking/return/payment details: [Insert]
5. Contact Information
Should you wish to discuss this matter or require clarification, please contact me directly at [Phone Number] or [Email Address].
We hope to resolve this dispute amicably and without further action. This letter is sent in good faith and with the intention of avoiding unnecessary litigation.
Sincerely,
[Your Full Name]
[Title, if applicable]
[Signature – if printed]
Details
Learn more about
Demand Letter
DEMAND LETTER FAQ
What is a demand letter?
A demand letter is a formal written document sent to an individual or organization to request payment, performance of an obligation, or another form of resolution before taking legal action. It clearly outlines the issue and serves as an official notice of your intentions.
Why do you need a demand letter?
It provides a clear record of your position, gives the other party an opportunity to resolve the matter without going to court, and can serve as evidence in legal proceedings if the dispute escalates. A well-drafted demand letter often leads to faster, out-of-court resolutions.
When should you use a demand letter?
You should use a demand letter whenever you need to formally request overdue payments, fulfillment of contractual obligations, return of property, or corrective action for a breach. It is especially useful when informal attempts to resolve the matter have failed.
How to write a demand letter?
Describe the issue in clear and factual terms, specify the resolution you are seeking, set a firm deadline for response, and outline the potential consequences of non-compliance. Keep the tone professional and ensure the letter is signed and dated.
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