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Intellectual Property Cease and Desist Letter Template
Clearly demand that unauthorized use of your intellectual property stop and set out what must be removed or corrected.
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Intellectual Property Cease and Desist Letter Template
[Your Full Name or Business Name]
[Your Title, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Email: [Your Email Address]
Phone: [Your Phone Number]
[Date]
[Recipient Full Name or Business Name]
[Recipient Title, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Re: Cease and Desist – Unauthorized Use of Intellectual Property
Dear [Recipient Name],
1. Parties and Intellectual Property Rights
I am [Your Full Name], the [owner / authorized representative] of [Your Business Name, if any]. I write regarding unauthorized use of intellectual property owned or controlled by me or my organization (the “Intellectual Property”).
The Intellectual Property includes:
Type of IP: [Copyright / Trademark / Patent / Trade Secret / Other]
Title or Description: [Title or description of the work, mark, invention, or information]
Registration or Application Number (if any): [Number or “Not registered”]
Jurisdictions: [Countries or regions where rights exist]
2. Description of Unauthorized Use
It has come to my attention that you, or parties under your control, are using the Intellectual Property without authorization. Specifically, I have identified the following:
Infringing Use 1: [Description of the infringing use]
Location: [Website URL, platform, physical location, or other reference]
Date or time period: [Date or time period]
Infringing Use 2: [Description of the infringing use]
Location: [Location]
Date or time period: [Date or time period]
Additional instances (if any): [Further descriptions and locations]
These uses create a risk that the public may be confused or misled, or that my works or proprietary material will be copied or exploited without authorization.
3. Lack of Authorization and Infringement
You do not have a license, assignment, or other permission to use, reproduce, display, sell, distribute, modify, or otherwise exploit the Intellectual Property in the ways described above.
Your conduct constitutes unauthorized use of my intellectual property rights and may amount to infringement, unfair competition, and/or misuse of confidential information under applicable law.
4. Demands to Cease and Desist
Accordingly, you are hereby directed to immediately cease and desist from any and all unauthorized use of the Intellectual Property, including but not limited to:
Reproducing or copying the Intellectual Property in any medium;
Displaying or distributing content that incorporates the Intellectual Property;
Using any confusingly similar mark, logo, or branding in connection with goods or services;
Offering for sale, manufacturing, or distributing products or services that infringe the Intellectual Property;
Using any confidential or proprietary information identified as part of the Intellectual Property.
5. Required Corrective Actions
In addition to stopping the conduct described above, you are required to complete the following actions no later than [Deadline Date]:
Removal of Infringing Material
Remove all infringing content or products from websites, online platforms, printed materials, product packaging, and any other channels you control.
Cessation of Distribution
Stop manufacturing, selling, distributing, or promoting any products or services that infringe or misuse the Intellectual Property.
Destruction or Return of Materials (If Applicable)
Destroy or return any physical or digital copies, files, prototypes, or materials that incorporate the Intellectual Property, except as required to preserve evidence or as otherwise required by law.
Written Confirmation
Provide written confirmation that you have complied with each of the above actions and that you will not engage in further unauthorized use of the Intellectual Property.
6. Accounting of Profits (If Applicable)
If you have received any payments, profits, or other financial benefits from the unauthorized use of the Intellectual Property, I request that you provide, by [Deadline Date]:
A written accounting of all revenue or other benefits obtained from the infringing activity; and
Supporting documentation reasonably necessary to substantiate the amounts reported.
7. Consequences of Non-Compliance
If you do not fully comply with the demands in this letter by [Deadline Date], I will consider all options available to protect my rights and interests. These may include, without limitation:
Sending notices to hosting providers, marketplaces, platforms, or other intermediaries;
Initiating administrative or domain name proceedings where applicable;
Consulting with a licensed attorney regarding legal action for infringement and related claims;
Seeking injunctive relief, damages, an account of profits, and recovery of costs and legal fees where permitted by law.
8. Reservation of Rights
This letter is not a complete statement of all facts or legal claims relating to this matter. Nothing in this letter should be interpreted as a waiver, limitation, or election of any rights, remedies, or damages available at law or in equity. All such rights and remedies are expressly reserved.
9. Contact and Response
Please send your written response and confirmation of the actions taken to:
Name: [Your Full Name]
Email: [Your Email Address]
Mailing Address: [Your Mailing Address]
For clarity and record-keeping, I request that all communications regarding this matter be in writing.
Sincerely,
[Your Full Name]
[Your Title, if applicable]
[Your Business/Organization Name, if applicable]
[Signature, if printed]
[Date]
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Learn more about
Intellectual Property Cease and Desist Letter Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
INTELLECTUAL PROPERTY CEASE AND DESIST LETTER TEMPLATE FAQ
What is an Intellectual Property Cease and Desist Letter?
An Intellectual Property Cease and Desist Letter is a formal notice telling a person or business to stop using your intellectual property without permission. It can apply to copyrights, trademarks, patents, trade secrets, or a combination of these rights.
When should I use this type of letter?
You can use this letter when someone is using your content, brand, invention, or other protected material without authorization — for example, copying your text or images, using your logo or brand name, selling infringing products, or misusing confidential information. It creates a clear record that you object and have demanded that the misuse stop.
What should be included in an Intellectual Property Cease and Desist Letter?
The letter should identify you, the recipient, and your IP rights; describe the unauthorized use; state that the recipient has no permission; demand that they stop using the IP; require removal or changes by a clear deadline; and reserve your rights to take further action if they do not comply.
Is this letter legally binding by itself?
The letter is not a court order, but it is a formal notice of your rights and your objection to the conduct. If the person continues infringing after receiving it, that notice can be important evidence if you later pursue legal or administrative remedies.
Does this replace other legal tools like a DMCA notice, UDRP complaint, or lawsuit?
No. This letter is often an early step. Depending on the situation, you may also use other tools such as DMCA takedown notices, domain name disputes, or court proceedings. Which options are available and appropriate depends on the type of IP involved and the laws in your jurisdiction.
Can AI Lawyer help me customize this Intellectual Property Cease and Desist Letter?
Yes. AI Lawyer can help you customize this template to match your copyright, trademark, patent, or other IP, list specific infringing uses, and set out clear demands and deadlines in a professional tone.
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