Breach of Contract Demand Letter Template

[Your Name or Business Name]
[Your Title, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]

[Date]

[Recipient Name or Business Name]
[Recipient Contact Person, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]

Subject: Breach of Contract – Formal Demand and Notice – [Contract / Reference No.: __________]

1. Introduction and Contract Reference

Dear [Mr./Ms./Mx. Last Name] / [To Whom It May Concern],

This letter serves as formal notice that [Your Name or Business Name] considers you to be in breach of the contract described below, and as a demand that you remedy the breach on the terms set out in this letter.

The contract (the “Agreement”) is as follows:

• Title/Description: [Contract Title or Short Description]

• Date of Agreement: [Date]

• Parties: [Your Name or Business Name] and [Recipient Name or Business Name]

• Contract / Reference Number (if any): [Reference No.]

2. Contract Obligations and Breach

Under the Agreement, you are required to:

• [Summarize key obligations relevant to the breach, e.g., “pay invoices within 30 days,” “deliver specified goods by a certain date,” “provide services to agreed standards,” etc.]

However, you have failed to comply with these obligations in the following way(s):

• [Describe the breach clearly and factually, e.g., “You have failed to pay Invoice No. ___ dated ___ in the amount of ___, which was due on ___.”]

• [Additional breaches, if any, e.g., “You did not deliver the goods specified in Section __ by the delivery date of __.”]

To date, this breach remains unresolved.

3. Impact and Amounts Owed

As a result of your breach of the Agreement, [Your Name or Business Name] has incurred or is subject to the following:

• Unpaid amounts: [Currency and Amount]

• Additional costs or losses: [Short description and amounts, if applicable]

• Other impacts: [Brief description, if needed]

Total amount currently claimed: [Currency and Total Amount]

This total may be updated as further losses are documented or as allowed by the Agreement and applicable law.

4. Demand to Cure Breach / Requested Remedy

We hereby demand that you take the following actions to cure your breach of the Agreement:

• Pay the total amount of [Currency and Amount] by [Payment Deadline Date]; and/or

• Perform or correct the required obligations as follows: [Describe required corrective actions, e.g., “deliver the remaining goods in conformity with the Agreement,” “correct defective work,” etc.] by [Performance Deadline Date].

Please provide written confirmation that you will comply with these demands and the steps you will take, no later than [Response Date].

5. Payment Instructions (If Monetary Remedy is Requested)

If payment is required under this demand, you may use the following details:

Bank Transfer:
Account Name: [Account Name]
Bank Name: [Bank Name]
Bank Address: [Bank Address]
Account Number / IBAN: [Account Number / IBAN]
SWIFT / BIC: [SWIFT/BIC]
Payment Reference: [“Contract Breach –” + Contract / Invoice / Reference No.]

Other accepted payment methods (if any):
[Credit/Debit Card / Online Payment Link / Check payable to [Name], mailed to [Address] / Other Method]

6. Opportunity to Clarify or Dispute

If you believe that you are not in breach of the Agreement, that the amounts claimed are incorrect, or that you have already taken steps to cure the breach, you must notify us in writing on or before [Response Date].

Your written response should include:

• Your full name or business name;

• The Agreement reference and relevant dates;

• A brief explanation of your position; and

• Copies of any supporting documents (such as proof of payment, delivery records, correspondence, or contract amendments).

Written responses should be sent to:

Email: [Your Contact or Legal Email Address]
Mailing Address: [Your Mailing Address for Correspondence]

7. Consequences of Failure to Cure

If you do not fully cure the breach and comply with the demands in this letter by the deadlines stated above, we may proceed, without further notice to you, to take one or more of the following actions, as permitted by the Agreement and applicable law:

• Treat the Agreement as terminated, suspended, or rescinded, as applicable;

• Pursue recovery of all amounts owed, including additional damages;

• Enforce any contractual rights to interest, late fees, or liquidated damages;

• Exercise any rights in or against collateral or security (if applicable);

• Initiate mediation, arbitration, or court proceedings;

• Seek recovery of legal fees and costs, where allowed by law or the Agreement.

8. Reservation of Rights

Nothing in this letter shall be interpreted as a waiver or limitation of any rights or remedies available to [Your Name or Business Name] under the Agreement or applicable law. All rights and remedies are expressly reserved.

9. Closing

We would prefer to resolve this matter promptly and without the need for formal proceedings. This letter constitutes a final opportunity for you to cure the breach of the Agreement as described above.

If you wish to discuss possible resolution options, including a negotiated payment or performance plan, please contact us immediately at [Phone Number] or [Email Address].

Sincerely,

[Your Signature, if printed]
[Your Printed Name]
[Your Title, if applicable]
[Your Business Name, if applicable]