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Letter of Intent for Employment Offer Template
Summarize a proposed employment offer in a clear, friendly letter that highlights key terms without becoming a full contract.
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Letter of Intent for Employment Offer Template
[Company Name]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Company Phone Number]
Email: [Company Email Address]
Website: [Company Website]
[Date]
[Candidate Name]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Re: Letter of Intent for Employment Offer – [Position Title]
Dear [Candidate Name],
This Letter of Intent (“Letter”) outlines the principal terms under which [Company Name] (the “Company”) intends to offer you employment in the role described below. This Letter is meant to summarize key details of the proposed offer and anticipated conditions of employment.
1. Position and Reporting
Position Title: [Position Title]
Department / Team: [Department or Team]
Reporting To: [Supervisor Name and Title]
Status: [Full-Time / Part-Time / Temporary / Other]
Expected Start Date: [Proposed Start Date]
You will perform the duties normally associated with this position and such additional duties as may reasonably be assigned that are consistent with the role and your skills.
2. Work Location and Schedule
Primary Work Location: [On-site Address / City, State/Province, Country]
Work Arrangement: [On-Site / Remote / Hybrid]
Standard Work Schedule: [Days of Week and Hours, for example: “Monday through Friday, approximately 9:00 a.m. to 5:30 p.m.”]
From time to time, additional hours may be required to meet business needs, subject to applicable laws and Company policies.
3. Compensation
Base Salary: [Currency and Annual/Hourly Amount]
Pay Frequency: [Monthly / Biweekly / Weekly / Other]
Overtime Eligibility: [Exempt / Non-Exempt under applicable law]
Variable Compensation (if applicable):
Target Bonus: [Currency and Amount or Percentage]
Bonus Criteria: [Short description, such as Company performance, individual performance, or both]
Equity or Long-Term Incentives (if applicable):
Type of Award: [Stock Options / Restricted Stock Units / Other]
Indicative Grant: [Number of Units or Formula]
Vesting Schedule: [Summary, such as “over four years, subject to continued employment”]
Any bonus or incentive plan will be governed by the applicable plan documents, which may be amended or terminated by the Company according to their terms.
4. Benefits and Time Off
Subject to eligibility requirements and plan terms, you will be invited to participate in Company benefit programs generally available to similarly situated employees, which may include:
Health, dental, and vision insurance;
Retirement or pension plans;
Life and disability insurance;
Other benefit programs offered by the Company from time to time.
Paid time off and holidays will be provided consistent with Company policy and applicable law, which may include:
Vacation or annual leave: [Number of days or description];
Sick leave or personal days: [Number of days or description];
Company-recognized holidays: [Number or general description].
5. Conditions of Employment
This proposed employment is contingent upon completion of certain conditions, which may include:
Verification of your identity and authorization to work in [Country];
Completion of any background checks or reference checks considered appropriate by the Company;
Completion of any required drug testing, if applicable under Company policy and law;
Signing of standard onboarding documents, which may include confidentiality, intellectual property, and policy acknowledgments.
If any such condition is not satisfied in the Company’s reasonable judgment, the Company may withdraw or modify the proposed offer described in this Letter.
6. Confidentiality and Intellectual Property
As a condition of employment, you may be asked to sign one or more agreements that address:
The protection of Company confidential and proprietary information;
Ownership of work-related inventions, developments, and other intellectual property;
Restrictions on unauthorized use or disclosure of Company information;
Any other obligations related to protecting the Company’s business interests.
These obligations will be set forth in separate written agreements and policies that you will review and sign as part of the onboarding process.
7. At-Will Employment / Employment Status
Unless otherwise stated in a separately signed written agreement approved by the appropriate Company officer, employment with the Company is expected to be at-will. This means that:
You may resign your employment at any time, with or without notice and with or without cause; and
The Company may terminate your employment at any time, with or without notice and with or without cause, subject to applicable law.
Nothing in this Letter should be interpreted as creating a fixed term of employment, a guarantee of continued employment, or an employment contract for any specific duration.
8. Non-Binding Nature of Certain Terms
This Letter is intended as an expression of the Company’s current intent regarding a proposed employment offer based on the information available at this time. Except for any confidentiality, non-disclosure, or other obligations expressly set out in separate signed agreements between you and the Company, this Letter does not itself create a binding employment contract.
The final terms of your employment will be governed by any formal offer letter, employment agreement (if used), plan documents, and Company policies, as they may be updated from time to time in accordance with their terms and applicable law.
9. Response and Next Steps
If these proposed terms are generally acceptable to you, please indicate your interest by signing and dating the acknowledgment below and returning a copy to:
Contact Person: [Name and Title]
Email: [Contact Email]
Phone: [Contact Phone Number]
Response Deadline: [Date or “within [Number] days of the date of this Letter”]
After receiving your signed acknowledgment, the Company will proceed with any remaining approvals and onboarding steps, and will provide you with any additional documents that require your review and signature.
10. Acknowledgment by Candidate
Please review this Letter carefully. If you wish to proceed with the proposed offer on the general terms outlined above, please sign and date below. This acknowledgment confirms your interest and understanding of the non-contractual nature of this Letter but does not by itself guarantee employment.
Candidate Acknowledgment
I, [Candidate Name], acknowledge that I have reviewed this Letter of Intent for Employment Offer. I understand that this Letter is not a contract for employment and that, if hired, my employment with [Company Name] is expected to be at-will, subject to applicable law and any separate written agreement signed by the Company and me.
☐ I am interested in moving forward with the proposed offer on the general terms outlined in this Letter.
Candidate Signature: _______________________________
Candidate Name: [Candidate Name]
Date: [Date]
For the Company
[Company Name]
By: _______________________________
Name: [Authorized Signatory Name]
Title: [Title]
Date: [Date]
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Learn more about
Letter of Intent for Employment Offer Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
LETTER OF INTENT FOR EMPLOYMENT OFFER TEMPLATE FAQ
What is a Letter of Intent for Employment Offer?
A Letter of Intent for Employment Offer is a written document where an employer outlines the main terms of a proposed job offer before or alongside a formal employment contract or onboarding documents. It typically covers the position, start date, compensation, benefits, and basic conditions of employment.
Is a Letter of Intent for Employment Offer legally binding?
Often, an employment LOI is partly binding and partly non-binding. Many employers make clear that the letter is not a guarantee of employment and does not change at-will status, while certain items such as confidentiality about the offer or a response deadline may be treated as binding. Whether any specific LOI is binding depends on its wording and applicable law.
When should I use a Letter of Intent for Employment Offer?
Use this type of letter when you want to clearly communicate the main terms of a proposed hire — especially for professional, executive, or specialized roles — before sending a full employment agreement, background check paperwork, or other HR documents. It helps align expectations and reduces misunderstandings.
What should be included in an Employment Offer LOI?
A clear employment LOI usually identifies the employer and candidate, states the job title and reporting line, describes the start date and work location (including remote or hybrid details), explains the base salary and any bonuses or equity, summarizes benefits and time off, and outlines important conditions such as background checks, eligibility to work, and at-will status.
Does a Letter of Intent for Employment Offer replace an employment contract or handbook?
No. The LOI is a summary, not a complete employment contract or policy manual. The detailed rights and obligations of both sides normally appear in the employment agreement, offer package, or employee handbook, which may include more detailed policies and legal terms.
Can AI Lawyer help me customize this Employment Offer LOI template?
Yes. AI Lawyer can help you adapt this Letter of Intent for Employment Offer template to your role, industry, and internal policies by adjusting the compensation structure, schedule, conditions, and at-will language while keeping the letter clear and easy to read.
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