Proof of Residency Letter Template

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Date: [Date]

To (Organization/Agency): [School/DMV/Agency/Company Name]

Attn: [Department/Contact Name]

[Address/Email (if known)]

From (Writer): [Full Name]

Relationship to Resident: ☐ Landlord ☐ Property manager ☐ Roommate ☐ Family member ☐ Employer ☐ Other: [Explain]

Address: [Writer Address]

Phone/Email: [Contact]

1. Resident Information

1.1 Resident Full Name: [Resident Full Name]

1.2 Date of Birth (Optional): [DOB]

1.3 Address Being Verified: [Street Address, City, State, ZIP]

1.4 Unit/Apt (If Applicable): [Unit/Apt #]

1.5 Move-In Date (If Known): [Date]

2. Statement of Residency

2.1 I confirm that [Resident Full Name] currently resides at [Verified Address].

2.2 I know this to be true because:

☐ I am the landlord/property manager for the residence

☐ I live at the residence and share the household

☐ I regularly receive or observe mail/deliveries for the resident at this address

☐ Other basis of knowledge: [Explain briefly]

3. Additional Details (Optional)

3.1 Lease/Arrangement (Optional): ☐ Lease ☐ Sublease ☐ Informal arrangement ☐ Other: [__].

3.2 Household/Occupancy (Optional): [Resident lives alone / with family / with roommates].

3.3 Resident Contact (Optional): [Phone/Email].

4. Supporting Documents (Optional)

4.1 Attached (if applicable):

☐ Copy of lease/rental agreement (redact sensitive info if needed)

☐ Utility bill showing address

☐ Bank statement showing address

☐ Government mail showing address

☐ Other: [List]

5. Verification and Contact

5.1 I am willing to confirm this information if contacted by the organization above.

5.2 Best contact method/time: [Phone/email + hours].

6. Truthful Statement

6.1 I declare that the statements in this letter are true and correct to the best of my knowledge.

Signatures

Writer Name: [Full Name]

Date: [Date]

Signature: ___________________________

Notary / Notarization (Optional)

State of [State]

County of [County]

On [Date], before me, [Notary Name], personally appeared [Writer Full Name], known to me (or satisfactorily proven) to be the person whose name is subscribed to this letter, and acknowledged that they executed it for the purposes stated.

Notary Public Signature: _______________________

My Commission Expires: _______________________

Notary Seal (if applicable): ___________________

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Proof of Residency Letter Template

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Proof of Residency Letter Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a proof of residency letter?

A proof of residency letter is a written statement confirming that someone lives at a specific address. It may be used for school enrollment, DMV matters, benefits programs, banking, housing, or other verification processes.

Who can write it?

It’s commonly written by a landlord, property manager, roommate, family member, employer, or another person who can credibly confirm the resident’s address. Some organizations prefer the letter from a landlord or property manager.

What should be included?

Include the resident’s full name, verified address, move-in date (if known), how the writer knows the resident lives there, the writer’s contact info, and a list of any supporting documents. This template includes all of those items.

Do you need notarization?

Sometimes. Notarization can add credibility and may be required by certain agencies. This template includes an optional notarization section.

What documents can support residency?

Common examples include a lease, utility bill, bank statement, pay stub, government letter, or insurance document showing the same address. Requirements vary by organization.

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