Settlement Offer Letter Template

[Your Name / Business Name]
[Address]
[City, State, ZIP]
[Phone] | [Email]

Date: [Date]

To: [Recipient Name / Business Name]
[Recipient Address]
[City, State, ZIP]

Subject: Settlement Offer – [Brief Dispute Description]
Reference (Optional): [Case/Account/Invoice #]

1. Settlement Communication (Optional)

This letter is submitted as a settlement communication for the purpose of resolving a dispute. It is not an admission of liability.

2. Background

This matter relates to [brief description of dispute], including events on or around [Date(s)]. The Parties disagree on [high-level issue], and I am proposing this offer to resolve the matter without further escalation.

3. Settlement Offer

I am willing to resolve this matter on the following terms:

3.1 Settlement Amount/Consideration.
☐ Payment of $[Amount]
☐ Other consideration: [Describe]

3.2 Payment Timing.
☐ Lump sum due by [Date]
☐ Payment plan: $[Amount] on [Date], then $[Amount] on [Dates]
☐ Other: [Timing]

3.3 Payment Method.
☐ Bank transfer ☐ Cashier’s check ☐ Check ☐ Online payment ☐ Other: [Method]

3.4 Mutual Release (Proposed).
Upon payment (or completion of agreed consideration), the Parties will sign a written settlement agreement that includes a mutual release of claims relating to this dispute, to the extent permitted by law.

3.5 Confidentiality (Optional).
The Parties agree to keep the settlement terms confidential, except as required by law or to accountants/attorneys.

3.6 Non-Disparagement (Optional).
The Parties agree not to make statements intended to harm the other Party’s reputation related to this matter.

3.7 No Admission.
This settlement is a compromise of disputed claims and is not an admission of liability.

4. Deadline to Respond

Please respond to this offer by [Deadline Date]. If the offer is not accepted by that date, it may be withdrawn.

5. Next Steps

If you accept, I propose that we finalize and sign a written settlement agreement reflecting the terms above and exchange payment/consideration promptly.

Sincerely,
[Your Name]
[Title]
[Your Business Name]

Signatures

[Your Name]
Title: [Title]
Date: [Date]
Signature: ___________________________