Car Donation Letter Template

Header Information

[Charity/Organization Letterhead]
Organization Legal Name: [Organization Name]
Organization Address: [Street, City, State/Province, Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]
EIN/Tax ID: [########]
Date: [MM/DD/YYYY]

Donor Name: [Full Name]
Donor Address: [Street, City, State/Province, Postal Code, Country]

Subject: Acknowledgment of Vehicle Donation

Greeting and Introduction

Dear [Donor Name],

Thank you for your generous donation of the vehicle described below to [Organization Legal Name] on [Donation Date]. We acknowledge receipt of your gift in support of our mission to [brief mission statement or impact].

Vehicle Details

Make/Model/Year: [Make] / [Model] / [Year]
VIN: [VIN]
Odometer Reading (approx.): [Miles/Kilometers]
General Condition at Transfer: [e.g., running, needs repair, salvage]
Title Received: [Yes/No]
Keys Received: [Yes/No]

Use or Disposition of Vehicle

(select one)

• The organization intends to use the vehicle for charitable purposes related to our mission.

• The organization intends to materially improve the vehicle before sale.

• The organization intends to sell the vehicle without material improvements.

If Sold

Date of Sale: [Date]
Gross Proceeds: [Amount]

Goods or Services Provided in Return

• No goods or services were provided to you in exchange for this donation.
  — or —

• Goods/services provided (description and good-faith value): [Description / Amount]

Valuation and Records

[Organization Legal Name] does not determine the fair market value of donated property for donors. Please consult your tax advisor and retain this letter, along with any required tax forms in your jurisdiction, as part of your records.

Acknowledgment Statement

This letter serves as our contemporaneous written acknowledgment of your vehicle donation received on [Donation Date]. We are grateful for your support of [Organization Name] and our work to [impact statement].

Closing and Signature

Sincerely,

[Authorized Representative’s Name]
Title: [Executive Director / Donation Coordinator]
[Organization Legal Name]

Optional Enclosures (if applicable)

• Donation intake/receipt form

• Instructions for title transfer/DMV processing

• Reference to required tax forms (e.g., Form 1098-C or local equivalent)