Demand Letter for Services Rendered (Unpaid) Template

[Your Name or Business Name]
[Your Title, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]

[Date]

[Client / Customer Name or Business Name]
[Client Contact Person, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]

Subject: Demand for Payment – Services Rendered (Unpaid) – [Reference No.: ______]

1. Introduction and Services Provided

Dear [Mr./Ms./Mx. Last Name] / [To Whom It May Concern],

This letter serves as a formal demand for payment of amounts now overdue for services that have been fully rendered by [Your Name or Business Name] to [Client / Customer Name].

The unpaid balance relates to the following services:

• Description of services: [Short Description of Services]

• Service period or completion date(s): [Date(s)]

• Contract / Proposal / Work Order / Agreement Reference: [Reference]

2. Amounts Due

As of the date of this letter, the following amounts remain unpaid:

• Service fee(s) for services rendered: [Currency and Amount]

• Unpaid invoice number(s), date(s), and amount(s):

  • Invoice No.: [Invoice Number] – Date: [Date] – Amount: [Currency and Amount]

  • Invoice No.: [Invoice Number] – Date: [Date] – Amount: [Currency and Amount]

• Interest and/or late fees (if applicable under your agreement): [Currency and Amount]

Total amount now due: [Currency and Total Amount]

3. Payment Deadline

You are hereby required to pay the total amount due in full no later than:

Payment Deadline: [Date]

If you have already paid any portion of this amount, please provide written confirmation of the payment, including the date, amount, and method, so that our records can be updated.

4. Payment Instructions

Payment may be made using the following details:

Bank Transfer:
Account Name: [Account Name]
Bank Name: [Bank Name]
Bank Address: [Bank Address]
Account Number / IBAN: [Account Number / IBAN]
SWIFT / BIC: [SWIFT/BIC]
Payment Reference: [“Services Rendered” + Invoice / Reference Number]

Other Accepted Payment Methods (if any):
[Credit/Debit Card / Online Payment Link / Check payable to [Name], mailed to [Address] / Other Method]

5. Opportunity to Clarify or Dispute

If you believe that the amount stated above is incorrect, that the relevant services have not been provided as agreed, or that payment has already been made, you must notify us in writing on or before the Payment Deadline.

Your written response should include:

• Your full name or business name;

• The invoice number(s) or reference number;

• A brief explanation of your position; and

• Copies of any supporting documents.

Please send your response to:

Email: [Billing or Support Email Address]
Mailing Address: [Mailing Address for Correspondence]

6. Consequences of Non-Payment

If we do not receive full payment of the total amount due, or a written response reasonably addressing this matter, by the Payment Deadline stated above, we may proceed without further notice to take one or more of the following actions:

• Suspend or terminate any current or future services;

• Refer your account to a collection agency;

• Commence legal proceedings to recover the unpaid fees, plus any interest, costs, and fees permitted by law;

• Exercise any other rights and remedies available under our agreement and applicable law.

7. Reservation of Rights

Nothing in this letter shall be interpreted as a waiver of any rights or remedies available to [Your Name or Business Name]. All such rights and remedies are expressly reserved.

8. Closing

We would prefer to resolve this matter promptly and amicably. This letter is intended to give you a final opportunity to bring your account current for the services we have provided.

If you wish to discuss this demand, clarify any charges, or propose a short-term payment arrangement, please contact us immediately at [Phone Number] or [Email Address].

Sincerely,

[Your Signature, if printed]
[Your Printed Name]
[Your Title, if applicable]
[Your Business Name, if applicable]