Demand Letter for Repairs / Habitability (Landlord) Template

[Your Full Name]

[Your Current Mailing Address]

[City, State/Province, ZIP/Postal Code, Country]

Phone: [Your Phone Number]

Email: [Your Email Address]

[Date]

[Landlord / Property Manager Name]

[Landlord or Management Company Name]

[Landlord Mailing Address]

[City, State/Province, ZIP/Postal Code, Country]

Subject: Demand for Repairs / Habitability – [Rental Property Address]

1. Introduction and Property Information

Dear [Mr./Ms./Mx. Last Name] / [To Whom It May Concern],

I am writing to formally notify you of serious repair and habitability issues at the following rental property and to demand that they be corrected within a reasonable time:

Rental Property Address: [Street Address, Unit/Apt #]

City, State/Province, ZIP/Postal Code: [City, State/Province, ZIP/Postal Code]

2. Lease and Tenancy Details

I am a tenant at the above property under a rental agreement with these basic terms:

• Tenant Name(s): [Your Name and any Co-Tenants]

• Landlord / Owner or Management Company: [Name]

• Lease Type: [Fixed-term lease / Month-to-month tenancy / Other]

• Lease Start Date: [MM/DD/YYYY]

• Current Term End Date (if fixed-term): [MM/DD/YYYY]

Tenant Name(s): [Your Name and any Co-Tenants]

Landlord / Owner or Management Company: [Name]

Lease Type: [Fixed-term lease / Month-to-month tenancy / Other]

Lease Start Date: [MM/DD/YYYY]

Current Term End Date (if fixed-term): [MM/DD/YYYY]

3. Description of Repair / Habitability Problems

The premises are currently affected by the following problems, which impact the condition, safety, or habitability of the unit:

• Issue 1: [Short description – for example, “No heat in the living room and bedrooms,” “Broken front door lock,” “Severe mold in bathroom,” “Significant ceiling leak in kitchen,” etc.]

  • Location in unit: [Location]

  • Date first noticed: [MM/DD/YYYY]

• Issue 2: [Short description]

  • Location in unit: [Location]

  • Date first noticed: [MM/DD/YYYY]

• Additional issues (if any): [Short descriptions of any other serious problems]

Issue 1: [Short description – for example, “No heat in the living room and bedrooms,” “Broken front door lock,” “Severe mold in bathroom,” “Significant ceiling leak in kitchen,” etc.]

• Location in unit: [Location]

• Date first noticed: [MM/DD/YYYY]

Location in unit: [Location]

Date first noticed: [MM/DD/YYYY]

Issue 2: [Short description]

Additional issues (if any): [Short descriptions of any other serious problems]

These conditions interfere with normal use of the property and raise health and/or safety concerns.

4. Previous Requests and Communications

I have already notified you or your representatives about these problems as follows:

• Date and method of prior notice: [Example: “Email on MM/DD/YYYY,” “Text message on MM/DD/YYYY,” “Phone call on MM/DD/YYYY,” “Maintenance request submitted through portal on MM/DD/YYYY”]

• Person contacted: [Name or “Office / Maintenance Department”]

• Summary of your response (if any): [Short summary or “No response received”]

Date and method of prior notice: [Example: “Email on MM/DD/YYYY,” “Text message on MM/DD/YYYY,” “Phone call on MM/DD/YYYY,” “Maintenance request submitted through portal on MM/DD/YYYY”]

Person contacted: [Name or “Office / Maintenance Department”]

Summary of your response (if any): [Short summary or “No response received”]

Despite these prior communications, the issues described above remain unresolved as of the date of this letter.

5. Demand for Repairs and Deadline

I respectfully but firmly request that you arrange and complete appropriate repairs to correct the issues described in Section 3. Specifically, I am requesting that you:

• Repair / replace / remedy: [Issue 1 – short description of what needs to be done]

• Repair / replace / remedy: [Issue 2 – short description]

• Address any related damage caused by these conditions (for example, damaged walls, ceilings, or flooring).

Repair / replace / remedy: [Issue 1 – short description of what needs to be done]

Repair / replace / remedy: [Issue 2 – short description]

Address any related damage caused by these conditions (for example, damaged walls, ceilings, or flooring).

Please ensure that all work is performed by qualified personnel and that the property is restored to a safe and habitable condition.

I request that you begin necessary repairs promptly and complete them no later than:

Repair Completion Deadline: [MM/DD/YYYY]

6. Access for Repairs

I will cooperate in providing reasonable access to the unit for inspection and repair work. You may contact me at [Phone Number] or [Email Address] to schedule entry during reasonable days and hours, in accordance with any notice requirements under our lease or applicable law.

Preferred days/times for access (if any): [Examples: “Weekdays after 5 p.m.,” “Saturdays between 10 a.m. and 2 p.m.”]

7. Documentation and Notice of Possible Next Steps

I am keeping records of the problems described above, including photos, videos, repair estimates, and copies of our communications.

If the issues are not properly addressed by the Repair Completion Deadline, I may consider one or more of the following steps, as permitted by our lease and applicable law:

• Seeking assistance or guidance from local housing or code-enforcement authorities;

• Exploring options regarding rent, repairs, or termination of the tenancy where allowed;

• Pursuing any other rights and remedies available under landlord-tenant or habitability laws.

Seeking assistance or guidance from local housing or code-enforcement authorities;

Exploring options regarding rent, repairs, or termination of the tenancy where allowed;

Pursuing any other rights and remedies available under landlord-tenant or habitability laws.

At this time, I am giving you a clear opportunity to resolve the issues by completing the necessary repairs.

8. Reservation of Rights

Nothing in this letter waives or limits any rights or remedies I may have under our rental agreement or under applicable landlord-tenant and habitability laws. All such rights and remedies are expressly reserved, including the right to update or supplement this notice if conditions change or additional issues arise.

9. Closing

I would prefer to resolve this matter cooperatively and without further action. I ask that you treat this letter as a serious and formal demand for repairs and habitability and respond promptly with your plan and timeline to correct the problems described.

Please confirm in writing, by email or letter, that you have received this notice and state when repairs will be scheduled and completed.

Sincerely,

[Your Signature, if printed]

[Your Printed Name]