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Demand for Payment Template – New York
Formally request overdue payments in New York and protect your rights with this Demand for Payment Template.
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Demand for Payment
From (Creditor):
Name/Company: [Creditor Name]
Address: [Creditor Address]
Email: [Creditor Email]
Phone: [Creditor Phone]
To (Debtor):
Name/Company: [Debtor Name]
Address: [Debtor Address]
Email: [Debtor Email]
Phone: [Debtor Phone]
1. Subject & Account
Subject: Demand for Payment – Account #[Account No.]
Agreement/Invoice dated [Agreement Date].
2. Amount Due & Aging
Principal: $[Amount]
Accrued charges (if any): $[Amount]
Total Due: $[Total Amount]
Age: [X] days past due.
3. Prior Notices
We previously contacted you on [Dates of reminders]. No full payment has been received to date.
4. Payment Deadline
Remit the Total Due by [Final Payment Date] via [Payment Methods]. Wire/ACH details: [Instructions].
5. Dispute Protocol
If you believe an amount is incorrect, email a detailed explanation and backup documents within [X] days so we can review promptly.
6. Consequences
If payment is not received, we may pursue remedies including initiating proceedings or engaging a recovery service.
7. Records Access (If Needed)
We can provide copies of invoices, delivery proofs, or statements upon request to assist reconciliation.
8. Settlement Discussion
We are open to commercially reasonable proposals if raised before the deadline and documented in writing.
9. Contact
Please contact [Contact Person] at [Email/Phone] and reference Account #[Account No.].
Sincerely,
Signature: __________________________
Printed Name: [Signer Name]
Title/Position: [Title]
Date: [Date]
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Learn more about
Demand for Payment Template – New York
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
New York Demand for Payment FAQ
What is a Demand for Payment?
A Demand for Payment is a formal written notice from a creditor to a debtor requesting payment of an overdue amount. It states how much is owed, why the debt exists, and sets a clear deadline for payment before further action is taken.
This document serves as a final reminder before legal or collection steps begin and shows that the creditor made a good-faith effort to resolve the matter. A Demand for Payment also creates a written record that can be used as evidence if the case goes to court.
When to use a Demand for Payment?
A Demand for Payment should be used when someone fails to pay money they legally owe after previous reminders or invoices. It’s often the last step before legal action, giving the debtor a final opportunity to settle the debt voluntarily.
You can use a Demand for Payment for unpaid invoices, loans, rent, services, or damages — anytime you want to formally document your request and show that you’ve acted in good faith before going to court or collections.
What should be included in a Demand for Payment?
A Demand for Payment should include all key details to make the request clear and legally sound. At minimum, it should contain:
Names and contact information of both the creditor and debtor.
Total amount owed and the reason for the debt (such as unpaid rent, invoice, or loan).
Due date for payment and a specific deadline for response.
Payment instructions, including accepted methods and where to send payment.
Reference to the original agreement or invoice, if applicable.
Statement of consequences if payment is not made, such as legal action or added fees.
Signature and date, confirming the demand is official.
Keeping the tone professional but firm helps ensure the letter is taken seriously while maintaining a record of good-faith communication.
What happens if the debtor ignores a Demand for Payment?
If the debtor ignores a Demand for Payment, the creditor may take further legal or collection actions. This can include filing a small claims or civil lawsuit, reporting the unpaid debt to collections, or seeking other legal remedies depending on the amount owed and the type of debt.
Sending a written Demand for Payment first shows that the creditor made a good-faith effort to resolve the issue before going to court — which can strengthen their case if legal action becomes necessary.
Should I include supporting documents with the Demand for Payment?
Yes. Including supporting documents helps prove your claim and shows that you are organized, serious, and prepared to enforce payment if necessary. You should attach clear copies of important evidence — such as invoices, receipts, contracts, payment records, or written communications — to demonstrate exactly what is owed and why.
Always keep the originals, and make sure the debtor can easily understand how the amount due was calculated. Strong supporting documentation can reduce disputes, speed up repayment, and show that you’re ready to take further action if the demand is ignored.
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