Lease Renewal Counteroffer Letter Template

Date: [Date]

To: [Landlord/Property Manager Name]
[Company (If Any)]
[Address]
[Email/Phone]

From: [Tenant Full Name]
Rental Address: [Full Address]
[Phone] | [Email]

Re: Lease Renewal Counteroffer — [Rental Address]

Dear [Landlord/Property Manager Name],

1. Reference to Renewal Offer

1.1 Thank you for the renewal offer dated [Offer Date] for the property at [Rental Address].
1.2 My current lease ends on [Current Lease End Date].

2. Counteroffer Terms

2.1 I would like to renew the lease, but I am proposing the following counteroffer terms:

• Lease Term: ☐ 12 months ☐ 6 months ☐ 18 months ☐ month-to-month ☐ other: [Term]
  Proposed Start Date: [Start Date]
  Proposed End Date (if fixed term): [End Date]

• Monthly Rent: $[Proposed Rent Amount] beginning on [Effective Date]
  ☐ Same as current rent
  ☐ Reduced increase from offered rent of $[Offered Rent Amount]

• Fees/Utilities (if applicable):

  • Utilities included/updated: [Details]

  • Parking: [Details]

  • Pet rent/deposit: [Details]

  • Other fees: [Details]

• Requested Repairs/Updates (Optional):

  • [Repair/Update #1] (requested by: [Date])

  • [Repair/Update #2] (requested by: [Date])

2.2 Except for the items listed above, I am open to keeping the remaining lease terms substantially the same.

3. Reason for Counteroffer (Brief and Optional)

3.1 My counteroffer is based on:
☐ comparable local rental rates
☐ my on-time payment history and care of the unit
☐ current unit condition/needed maintenance
☐ willingness to sign a longer term
☐ other: [Brief reason]

4. Response Request and Deadline

4.1 Please let me know if you accept these terms or would like to propose alternatives.
4.2 If possible, please respond by [Response Deadline Date] so we can finalize renewal paperwork before the lease end date.

Thank you,
[Tenant Full Name]

Signatures

Signature: ___________________________
Printed Name: [Tenant Full Name]
Date: [Date]