[Your Name]
[Your Title]
[Company/Organization Name]
[Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]
[Recipient’s Name]
[Recipient’s Title]
[Previous Employer’s Company Name]
[Address]
[City, State, ZIP]
Dear [Recipient’s Name],
I am writing to request an employment reference for [Candidate’s Full Name], who has applied for the position of [Job Title] at [Your Company Name]. The candidate has provided consent for us to contact you to obtain details of their previous employment.
To assist in our evaluation, I would appreciate it if you could confirm the following details:
Dates of employment (start and end)
Position(s) held and main responsibilities
Performance and workplace conduct
Reason for leaving (if appropriate)
Eligibility for rehire
Any information you provide will remain confidential and will be used solely for the purpose of evaluating the candidate’s suitability for employment at [Your Company Name].
Thank you for your time and assistance. Please feel free to contact me directly at [email address] or [phone number] if you require further details about this request.
Sincerely,
[Your Full Name]
[Your Title]
[Your Company Name]
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For quick answers, scroll below to see the FAQ.
Frequently asked
An Employment Reference Request Letter is a professional document sent by a prospective employer to a candidate’s former employer or supervisor to confirm work history, responsibilities, and performance.
It helps verify the accuracy of a candidate’s resume, assess workplace conduct, and ensure that the hiring decision is based on reliable information. It also reduces risks of misrepresentation.
Use it during the hiring process after a candidate has given permission for references to be contacted. It is typically sent once the candidate is shortlisted or a conditional offer is made.
It should specify the candidate’s name, role applied for, consent confirmation, the type of information requested (employment dates, job title, responsibilities, performance, eligibility for rehire), and the sender’s contact details.
Yes. Written consent from the candidate is generally required before contacting previous employers to ensure compliance with privacy and employment laws.
Use our AI-powered builder to generate a customized Employment Reference Request Letter in minutes — professional, accurate, and ready to send.
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