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Employment Reference Request Letter
Formally request employment verification and references with this Employment Reference Request Letter Template.
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Employment Reference Request Letter Template
[Your Name]
[Your Title]
[Company/Organization Name]
[Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]
[Recipient’s Name]
[Recipient’s Title]
[Previous Employer’s Company Name]
[Address]
[City, State, ZIP]
Greeting
Dear [Recipient’s Name],
Introduction
I am writing to request an employment reference for [Candidate’s Full Name], who has applied for the position of [Job Title] at [Your Company Name]. The candidate has provided consent for us to contact you to obtain details of their previous employment.
Information Requested
To assist in our evaluation, I would appreciate it if you could confirm the following details:
Dates of employment (start and end)
Position(s) held and main responsibilities
Performance and workplace conduct
Reason for leaving (if appropriate)
Eligibility for rehire
Confidentiality
Any information you provide will remain confidential and will be used solely for the purpose of evaluating the candidate’s suitability for employment at [Your Company Name].
Closing and Contact
Thank you for your time and assistance. Please feel free to contact me directly at [email address] or [phone number] if you require further details about this request.
Signature Block
Sincerely,
[Your Full Name]
[Your Title]
[Your Company Name]
Details
Learn more about
Employment Reference Request Letter
EMPLOYMENT REFERENCE REQUEST LETTER FAQ
What is an Employment Reference Request Letter?
An Employment Reference Request Letter is a professional document sent by a prospective employer to a candidate’s former employer or supervisor to confirm work history, responsibilities, and performance.
Why is an Employment Reference Request Letter important?
It helps verify the accuracy of a candidate’s resume, assess workplace conduct, and ensure that the hiring decision is based on reliable information. It also reduces risks of misrepresentation.
When should you use this template?
Use it during the hiring process after a candidate has given permission for references to be contacted. It is typically sent once the candidate is shortlisted or a conditional offer is made.
What should it include?
It should specify the candidate’s name, role applied for, consent confirmation, the type of information requested (employment dates, job title, responsibilities, performance, eligibility for rehire), and the sender’s contact details.
Is candidate consent required?
Yes. Written consent from the candidate is generally required before contacting previous employers to ensure compliance with privacy and employment laws.
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