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Truck Accident Demand Letter Template – California
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Truck Accident Demand Letter Template
Date: [Date]
Sent Via: ☐ Email ☐ Certified Mail ☐ Online Portal ☐ Other: [Method]
Claim Number: [Claim # (if known)]
Policy Number: [Policy # (if known)]
From (Claimant): [Your Full Name]
Address: [Your Address]
Phone/Email: [Phone] / [Email]
To (Insurance Company / Claims Adjuster):
[Insurance Company Name]
Attn: [Adjuster Name / Claims Department]
[Address]
[Email/Phone]
Additional Recipient (Optional):
[Trucking Company Name]
Attn: [Safety/Claims Contact]
[Address]
[Email/Phone]
Re: Demand for Settlement — Truck Accident on [Accident Date] at [Location]
Dear [Adjuster Name or "Claims Department"],
1. Liability Basis (Why the Truck/Company Is Responsible)
1.1 Responsible Parties Identified: [Truck Driver Name] and [Trucking Company Name] and [Other Entity (if applicable)].
1.2 Liability Position: [Unsafe lane change/following too closely/failure to yield/speeding/other].
1.3 Supporting Evidence Referenced: [Police report ID] and [Photos/Video IDs] and [Witness list] and [Other].
2. Accident Summary (Before - Trigger - Contact - After - Immediate Response)
2.1 Date/Time: [Date/Time].
2.2 Location: [Street/City/State].
2.3 Before: [Where I was traveling and lane position and speed].
2.4 Trigger: [Action by commercial vehicle].
2.5 Contact/Mechanism: [Point of impact and direction and collision sequence].
2.6 After: [Vehicle positions and property damage and roadway events].
2.7 Immediate Response: [911/ambulance/tow/medical evaluation].
2.8 Vehicles Involved: My vehicle: [Year/Make/Model]; Commercial vehicle: [Year/Make/Model/Tractor-trailer] unit/plate: [__].
3. Injuries and Medical Treatment
3.1 Injuries Reported: [Injury list in plain language].
3.2 Treatment Providers and Dates: [Provider 1 — Dates] and [Provider 2 — Dates] and [Other].
3.3 Current Status: ☐ Fully recovered ☐ Improving ☐ Ongoing symptoms: [__].
3.4 Future Care (if known): [Follow-ups/therapy/imaging/specialist referrals].
4. Damages and Losses
4.1 Medical Expenses: $[Amount] (to date).
4.2 Lost Wages / Time Off Work: $[Amount] (dates missed: [__]).
4.3 Property Damage (Vehicle): $[Amount] (estimate/invoice reference: [__]).
4.4 Out-of-Pocket Costs: $[Amount] (receipt reference: [__]).
4.5 Other Losses: [Rental car/towing/storage/other] — $[Amount].
4.6 Total Documented Economic Losses (Estimate): $[Total].
5. Settlement Demand
5.1 Demand Amount: $[Demand Amount].
5.2 Demand Basis: [Economic losses] and [injury impact and recovery disruption].
5.3 Settlement Scope: [All claims arising from the collision] and [property damage and bodily injury] and [other].
6. Deadline, Payment, Release, and Enclosures
6.1 Written Response Deadline: [Deadline Date (allow 10–20 business days)].
6.2 Payment Payable To: [Name(s)] and mailed to: [Address] or other instructions: [__].
6.3 Release for Review: [Release language requested before payment].
6.4 Attachments: ☐ Police report ☐ Photos/videos ☐ Witness contact list ☐ Medical bills/records summary ☐ Wage loss verification ☐ Repair estimates/invoices ☐ Receipts ☐ Other: [List].
6.5 Signature Block: [See Section 9].
Claim/Insurance Intake
7.1 Insurer/TPA: [Name] and Adjuster: [Name] and Adjuster Email/Phone: [__].
7.2 Claim Address/Portal: [Mailing address or portal link].
7.3 Policy Holder (if known): [Name] and Policy Type: [Auto/Commercial/Other].
8. Timeline Table (Time - Event - Person - Evidence)
Time/Date | Event | Person(s) Involved | Evidence ID/Attachment |
[Date/Time] | [Collision] | [Driver/Claimant] | [Photo/Report ID] |
[Date/Time] | [Medical visit] | [Provider] | [Bill/Record ID] |
[Date/Time] | [Vehicle inspection/estimate] | [Shop/Adjuster] | [Estimate ID] |
9. Evidence Preservation Request
9.1 Preservation Requested For: [Video] and [inspection/maintenance records] and [communications] and [trip-related documents] and [other].
9.2 Collision Identifiers: [Accident Date] and [Location] and [Driver] and [Unit/Plate].
9.3 Point of Contact for Preservation Confirmation: [Name/Email/Phone].
Sincerely,
[Your Full Name]
Signature: ___________________________
Printed Name: [Your Full Name]
Date: [Date]
Authorized Representative (Optional): ___________________________
Printed Name/Title: [Name/Title]
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Learn more about
Truck Accident Demand Letter Template – California
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
California Truck Accident Demand Letter Template FAQ
What should I attach to a truck accident demand letter to make it easier to evaluate?
The strongest demand packages connect each claim to a document. That usually means a crash report identifier, a short photo index, a medical bill/record summary, and wage verification that shows the dates missed and the rate of pay. If you have estimates or invoices for repairs, include them and label them to match the property damage amount you state. When the adjuster can trace each number back to an attachment quickly, the review process tends to move faster and requests for “one more document” are less common.
How do I pick a settlement deadline that is firm but realistic?
A deadline should give the recipient enough time to review the claim file while still creating urgency. Many people choose a window measured in business days and set the date clearly in the letter so there is no ambiguity. If you expect the insurer to request more information, you can ask them to do so before the deadline rather than after it has passed. The main goal is to create a clear decision point: accept, counter, or identify what is missing. Consistency matters more than the exact number of days.
Should I include a pain-and-disruption description, and how detailed should it be?
A brief, factual description can help explain why the demand is higher than the out-of-pocket totals. Focus on functional limits, duration, and how symptoms affected normal activities rather than dramatic language. Examples include sleep disruption, difficulty driving, limits on lifting, reduced ability to work, or missed family responsibilities, described in plain terms. If symptoms are ongoing, state what remains unresolved and what care is planned. The goal is to connect the injury to real-world impact without speculating beyond what you can support with records.
What if I do not know the claim number or policy number yet?
You can still send a demand letter without a claim or policy number as long as the identifying information is clear. Include the accident date, location, names of the driver and trucking company if known, and any unit number or plate information you have. Provide your contact information and ask the recipient to confirm the claim number in writing. If you are sending to multiple recipients, keep the header consistent so the matter can be matched internally. Clear identifiers reduce the risk of misrouting and reduce delays caused by basic intake questions.
Is it okay to send the letter to more than one company involved in the trucking operation?
Yes, a demand can be addressed to the insurer and also copied to the trucking company or another involved entity if you have contact information. Multi-party routing can be helpful when responsibility is disputed or when you are not sure which carrier is handling the file. The key is to keep the letter factual and consistent across recipients so statements are not taken out of context. If you send to more than one party, note the delivery method and keep proof of delivery. Organized routing can prevent the “we never received it” problem.
How can I keep evidence organized while the claim is pending?
Start by saving original files and labeling duplicates clearly. A simple structure is to keep a folder for crash scene photos, a folder for medical records, and a folder for bills and receipts, each with dates in the filenames. If you have video or dashcam footage, preserve the original and note where it came from and when you obtained it. Consistent filenames that match your attachment list make it easier to resend items quickly. The goal is to avoid gaps when an adjuster asks for a specific document months after the collision.
Can AI Lawyer help me format a demand package that looks professional?
AI Lawyer can help you generate a clean demand letter that follows a consistent structure and includes the right placeholders for claim identifiers, evidence summaries, damages, and deadlines. You can also tailor the sections to fit your situation, such as adding a timeline table or a witness matrix to make the story easier to follow. You remain responsible for the facts you include and for choosing your settlement amount, but a structured template can make the presentation clearer. A clearer presentation often reduces follow-up questions and speeds up review.
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