Cybersquatting Cease and Desist Letter Template

[Your Full Name or Business Name]
[Your Title, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Email: [Your Email Address]
Phone: [Your Phone Number]

[Date]

[Domain Registrant Full Name or Business Name]
[Registrant Title, if applicable]
[Registrant Street Address]
[City, State/Province, ZIP/Postal Code, Country]

Re: Cease and Desist – Unauthorized Use of [Trademark / Brand Name] in Domain Name [Domain Name]

Dear [Recipient Name],

1. Parties and Trademark Rights

I am [Your Full Name], the [owner / authorized representative] of [Your Business Name, if any], which owns and uses the trademark:

• Trademark / Brand Name: [Trademark / Brand Name]

• Trademark Type: [Word mark / Logo / Combined mark]

• Registration Number(s) (if any): [Number(s) or “Unregistered – common law rights”]

• Jurisdictions: [Countries / Regions where registered or used]

[Trademark / Brand Name] has been used in connection with [brief description of goods/services] since approximately [Year of First Use].

2. Infringing Domain Name and Use

It has come to our attention that you are the registrant or operator of the following domain name(s) (the “Domain Name(s)”):

• [Infringing Domain Name 1]

• [Infringing Domain Name 2, if applicable]

The Domain Name(s) incorporate our [Trademark / Brand Name] in whole or in part, or a confusingly similar variation. The Domain Name(s) are being used in connection with:

• [Short description of use, e.g., “a website displaying pay-per-click advertisements for competing products or services”]

• [Any additional details, e.g., “a site that imitates our official branding,” “a site offering competing or counterfeit products,” “a parked page that has been offered for sale.”]

Members of the public could easily assume that the Domain Name(s) and associated content are owned, controlled, endorsed, or authorized by us, which they are not.

3. Lack of Authorization and Bad-Faith Use

You do not have any license, permission, or other authorization to use [Trademark / Brand Name] or any confusingly similar designation in a domain name or website.

Your registration and use of the Domain Name(s):

• Misappropriate(s) our [Trademark / Brand Name] to attract internet users;

• Create(s) a likelihood of confusion as to source, sponsorship, affiliation, or endorsement; and

• May constitute cybersquatting and/or trademark infringement and unfair competition under applicable laws and domain name dispute policies.

4. Demands to Cease Use and Transfer or Cancel Domain

Accordingly, you are hereby formally directed to cease and desist immediately from any use of [Trademark / Brand Name] (or any confusingly similar term) in connection with the Domain Name(s) and related website(s).

Without limiting the foregoing, we demand that you:

1. Stop Using the Domain Name(s)

   • Immediately stop using the Domain Name(s) in connection with any website, email, or other online service that may create confusion with our brand.

2. Remove Infringing Content

   • Remove any logos, text, images, or other content that use or imitate [Trademark / Brand Name] or our branding from the Domain Name(s) and any associated website(s).

3. Transfer or Cancel the Domain Name(s)

   • Agree in writing to transfer the Domain Name(s) to us, or, at a minimum, to cancel the registration(s) of the Domain Name(s) at your expense, following the registrar’s procedures.

4. Confirm No Further Infringing Use

   • Confirm that you will not register or use any domain name that includes [Trademark / Brand Name] or any confusingly similar term in the future.

5. Deadline and Required Confirmation

Please provide written confirmation by [Deadline Date] that you have:

• Disabled or taken down all content currently available at the Domain Name(s);

• Initiated the transfer or cancellation process for the Domain Name(s); and

• Agreed to refrain from any further infringing use of our mark in domain names or online content.

Written confirmation should be sent to:

[Contact Name]
Email: [Contact Email Address]
Mailing Address: [Contact Mailing Address]

6. Consequences of Non-Compliance

If we do not receive satisfactory confirmation by [Deadline Date], we will consider all appropriate steps to protect our rights without further notice to you. These steps may include, without limitation:

• Filing a domain name dispute (for example, under applicable domain dispute policies for the top-level domain(s) at issue);

• Submitting complaints to the registrar, hosting provider, and relevant platforms;

• Pursuing legal action for trademark infringement, unfair competition, and/or cybersquatting, seeking injunctive relief, transfer or cancellation of the Domain Name(s), damages, and recovery of costs and legal fees where permitted by law.

7. Reservation of Rights

Nothing in this letter should be interpreted as a complete statement of all facts or legal claims, or as a waiver of any rights or remedies available to us, all of which are expressly reserved.

We prefer to resolve this matter quickly and amicably. However, we are prepared to take further action as necessary to protect our brand and trademark rights.

Sincerely,

[Your Full Name]
[Your Title, if applicable]
[Your Business/Organization Name, if applicable]
[Signature, if printed]
[Date]