Holdover Tenancy Notice and Renewal Offer Template

Date: [Date]

To (Tenant): [Tenant Full Name(s)]
Premises Address: [Full Address]

From (Landlord/Property Manager): [Name/Company]
[Address]
[Phone/Email]

Re: Holdover Tenancy Notice and Renewal Offer — [Premises Address]

Dear [Tenant Name(s)],

1. Holdover Notice

1.1 Your lease for [Premises Address] expired on [Lease End Date]. As of the date of this letter, you remain in possession of the Premises.
1.2 This letter provides notice of the terms that apply during any holdover period and an offer to renew (if you wish to continue the tenancy).

2. Holdover Terms (During Any Continued Occupancy)

2.1 Holdover Rent (Select One):
☐ Rent remains $[Amount] per month during holdover (if allowed).
☐ Rent increases to $[Amount] per month during holdover effective [Date], subject to applicable law and the lease.
☐ Holdover rent is calculated under the lease as: [Method].

2.2 Other Lease Terms: Except as stated in this notice, all other lease terms remain in effect during any holdover period, to the extent permitted.

2.3 Reservation of Rights: Landlord reserves all rights and remedies under the lease and applicable law, including the right to require move-out.

3. Renewal Offer (Optional)

3.1 Landlord offers to renew the lease under the following terms (if accepted in writing):

• Term: ☐ 12 months ☐ 6 months ☐ Other: [Term]

• Start date: [Date]

• Monthly rent: $[Amount]

• Deposit: ☐ no change ☐ additional $[Amount] due by [Date]

• Other changes (if any): [List]

3.2 To accept, Tenant must sign the renewal/extension documents by [Acceptance Deadline Date].

4. If Tenant Does Not Renew

4.1 If Tenant does not accept the renewal offer by the deadline, Tenant must provide written notice of their move-out date and vacate no later than [Move-Out Deadline Date], subject to applicable notice requirements.
4.2 Failure to vacate may result in Landlord pursuing lawful remedies to recover possession.

5. Contact and Next Steps

5.1 Please contact [Name/Phone/Email] to confirm whether you will renew or move out and to coordinate next steps.

Sincerely,
[Landlord/Property Manager Name]
[Title/Company]

Signatures

Landlord/Agent Signature: ___________________________
Date: [Date]

Tenant Acknowledgment (Optional):
I, [Tenant Name], acknowledge receipt of this notice on [Date].

Tenant Signature: ___________________________
Date: [Date]