Notice of Late Payment Template

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[Your Business Name]

[Business Address]

[City, State, ZIP]

[Phone] | [Email] | [Website]

Date: [Date]

To: [Recipient Name]

[Recipient Address]

[City, State, ZIP]

Re: Notice of Late Payment – Invoice [Invoice Number] (or Account [Account Number])

1. Overdue Payment Notice

This letter is to inform you that payment for Invoice [Invoice Number] remains overdue. The original due date was [Original Due Date], and the balance is still outstanding.

2. Amount Due

Amount past due: $[Amount]
Late fee/interest (if applicable): $[Amount] (calculated as [Rate/Method])
Total amount due: $[Total]

Amount past due: $[Amount]

Late fee/interest (if applicable): $[Amount] (calculated as [Rate/Method])

Total amount due: $[Total]

3. Payment Deadline and Instructions

Please submit payment in full no later than [Payment Deadline Date].

Payment methods:

☐ Bank transfer to: [Bank details]

☐ Check payable to: [Payee]

☐ Online payment link: [Link]

☐ Other: [Method]

4. Next Steps if Not Paid

If payment is not received by the deadline above, we may take one or more of the following actions, as permitted by our agreement and applicable law:

Apply additional late fees/interest
Suspend services (if applicable)
Refer the account to collections
Pursue other remedies available under our agreement

Apply additional late fees/interest

Suspend services (if applicable)

Refer the account to collections

Pursue other remedies available under our agreement

5. Contact

If you believe this notice is in error or you have already made payment, please contact us at [Phone] or [Email] and provide proof of payment.

Sincerely,

[Your Name]

[Title]

[Your Business Name]

Signatures

[Your Name]

Title: [Title]

Date: [Date]

Signature: ___________________________

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Notice of Late Payment Template

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Frequently asked

Notice of Late Payment Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a notice of late payment?

A Notice of Late Payment is a written reminder that a payment is overdue. It identifies the invoice or amount due, the original due date, any late fees (if applicable), and a deadline to pay to avoid further action. It helps document your attempt to collect payment before escalating.

When should you send a late payment notice?

Many businesses send a first reminder shortly after the due date (for example, 3–7 days), followed by a second notice and a final notice if the balance remains unpaid. The right timing depends on your contract terms and relationship with the recipient.

What should be included in a late payment notice?

Include the recipient’s name, the amount due, invoice number, original due date, how to pay, late fees or interest (if allowed by contract), and a clear “pay by” deadline. If you plan to escalate (collections, service suspension, legal action), keep the language professional and factual.

Can you charge late fees or interest?

Often yes, if your contract allows it and local laws permit. If you don’t have a contract, you can still request payment, but you should be careful about adding fees unless clearly disclosed and agreed.

How do you keep a late payment notice professional?

Use a firm but polite tone, focus on facts, and provide an easy way to pay. Keep copies of the notice and any payment confirmations for your records.

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