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ApplyDate: [Date]
Sent Via (per Lease Notice Clause): ☐ Certified mail ☐ Overnight courier ☐ Hand delivery ☐ Email (if permitted) ☐ Other: [Method]
Proof/Tracking No. (Optional): [Tracking #]
To (Landlord/Notice Address per Lease):
[Landlord Name]
Attn: [Name/Title]
[Notice Address]
[Email/Phone (if permitted)]
From (Tenant): [Tenant Legal Name]
Attn: [Name/Title]
[Tenant Address]
[Phone] | [Email]
Re: Notice to Exercise Renewal Option — Commercial Lease at [Premises Address/Suite]
Dear [Landlord Name/Title],
1.1 This notice is provided under the commercial lease dated [Lease Date] (the “Lease”) between [Landlord Legal Name] (“Landlord”) and [Tenant Legal Name] (“Tenant”) for the premises located at [Premises Address, Suite/Unit] (the “Premises”).
1.2 Current term expiration date: [Current Term End Date].
2.1 Tenant hereby exercises the following renewal option under the Lease (select one):
☐ First renewal option
☐ Second renewal option
☐ Other: [Option name/section reference]
2.2 Renewal Term Length: [__] years/months.
2.3 Renewal Term Start Date: [Start Date].
2.4 Renewal Term End Date: [End Date].
3.1 Rent during the renewal term will be determined as follows (select one):
☐ As stated in the Lease: $[Amount] (or schedule)
☐ Per the Lease method (e.g., fair market rent / CPI / appraisal). Please provide next steps and proposed timeline.
☐ Other: [Describe]
4.1 Please confirm receipt of this notice and Tenant’s renewal in writing.
4.2 If the Lease requires a renewal amendment or confirmation document, please provide a draft for review.
Sincerely,
[Authorized Signer Name]
[Title]
[Tenant Legal Name]
Tenant Authorized Signer: [Name]
Date: [Date]
Signature: ___________________________
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For quick answers, scroll below to see the FAQ.
Frequently asked
A Notice to Exercise Lease Renewal Option is a written notice from a commercial tenant to a landlord stating the tenant is exercising a renewal/extension option contained in the lease. Commercial leases often require strict compliance with deadlines and delivery methods.
Renewal options often have a specific notice window (for example, 6–12 months before the current term ends). If notice is late or improperly delivered, the tenant may lose the option. This template includes a section to track deadlines and delivery method.
Include: lease date, premises address/suite, current term expiration, the specific option being exercised (first renewal option, second option, etc.), the length of the renewal term, and a request for confirmation or a lease amendment.
Sometimes the lease defines rent or a method to determine it (market rent, CPI, appraisal). If rent is not yet set, the notice can state you are exercising the option and ask to start the rent determination process. This template includes both options.
Follow the lease’s notice clause exactly (mail, overnight courier, email, etc.). This template includes common delivery methods and a proof-of-delivery line.
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