Free template
Defamation Warning Letter Template
Politely but firmly warn someone to stop spreading false statements and give them a chance to correct the record.
Downloaded 4310 times
Download template
Defamation Warning Letter Template
[Your Full Name or Business Name]
[Your Title, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Email: [Your Email Address]
Phone: [Your Phone Number]
[Date]
[Recipient Full Name or Business Name]
[Recipient Title, if applicable]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Re: Warning Regarding Defamatory Statements About [Your Name / Business Name]
Dear [Recipient Name],
1. Introduction
I am [Your Full Name], [Short Description of Who You Are, e.g., “the owner of [Business Name]” / “a private individual residing in [City, State/Province]”]. I am writing to inform you that certain statements you have made about me and/or my business are false, misleading, and harmful, and to request that you correct this situation promptly.
2. Defamatory Statements and Where They Appeared
It has come to my attention that you have made or published the following statements concerning me and/or my business:
Statement 1: “[Defamatory Statement 1]”
Date or approximate date: [Date or Date Range]
Location: [Platform / Website / Social Media / Email / Conversation Context]
Statement 2: “[Defamatory Statement 2]”
Date or approximate date: [Date or Date Range]
Location: [Platform / Website / Social Media / Email / Conversation Context]
Additional statements (if any): [Additional Defamatory Statements and Locations]
These statements have been communicated to third parties and are capable of being understood as statements of fact about me and/or my business.
3. Falsity and Harm
The above statements are false and do not accurately reflect the facts. In particular:
Regarding Statement 1: [Reason Statement 1 Is False or Misleading]
Regarding Statement 2: [Reason Statement 2 Is False or Misleading]
These statements are causing, or are likely to cause, serious harm, including:
[Type of Harm 1, e.g., “damage to my personal reputation”]
[Type of Harm 2, e.g., “loss of business or clients”]
[Type of Harm 3, e.g., “distress and disruption of personal or professional relationships”]
4. Request to Stop and Not Repeat Statements
I respectfully request that you:
Immediately stop making, publishing, or sharing the statements identified above; and
Refrain from making any further false or misleading statements about me, my character, or my business, whether online, in writing, or verbally.
5. Request for Removal and Correction
To help prevent further harm, I ask that you take the following steps no later than [Deadline Date]:
Remove Content
Remove or arrange to remove all posts, comments, reviews, messages, or other content containing the statements listed in Section 2 from:
[Platform / Website / Social Media Page]
[Any Other Identified Channels]
Issue a Correction or Clarification
Publish a brief correction or clarification, in a manner reasonably comparable to the original statements, indicating that the previous statements were inaccurate and should not be relied upon.
Share this correction or clarification with any groups or audiences where the original statements were made.
Confirm in Writing
Provide written confirmation that the above steps have been completed and that you will not repeat the statements going forward.
6. Opportunity to Resolve Informally
At this stage, I am seeking to resolve this matter informally and without escalation. I hope that, upon reviewing this letter, you will recognize the seriousness of the situation and take the requested steps to remove and correct the statements.
If you believe there has been a misunderstanding or you have information you think I should consider, you may set this out in writing. I remain open to resolving this matter in a constructive manner.
7. Reservation of Rights
Please note that this letter is not a complete statement of all facts or legal claims. Nothing in this letter should be interpreted as a waiver of any rights, remedies, or claims that I may have, all of which are expressly reserved.
If the false and harmful statements continue or if the requested corrective actions are not taken by [Deadline Date], I will consider further steps to protect my rights and reputation, which may include seeking legal advice about possible remedies under applicable law.
8. Contact and Response
Please send your written response and confirmation of the actions you have taken to:
Name: [Your Full Name]
Email: [Your Email Address]
Mailing Address: [Your Mailing Address]
For clarity and record-keeping, I request that all communications regarding this matter be in writing.
Sincerely,
[Your Full Name]
[Your Title, if applicable]
[Your Business/Organization Name, if applicable]
[Signature, if printed]
[Date]
Flash deal
Flash deal
Today
Today
No time to fill it up? Generate your custom agreement with AI Lawyer in seconds
What’s Included
Legal Research
Legal Research
Legal Research
Contract Drafting
Contract Drafting
Contract Drafting
Document Review
Document Review
Document Review
Risk Analytics
Risk Analytics
Risk Analytics
Citation Verification
Citation Verification
Citation Verification
Easy-to-understand jargon
Easy-to-understand jargon
Easy-to-understand jargon
Details
Learn more about
Defamation Warning Letter Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
DEFAMATION WARNING LETTER TEMPLATE FAQ
What is a defamation warning letter?
A defamation warning letter is a formal written notice telling someone that their statements about you or your business are false and harmful, and requesting that they stop, remove the content, and correct the record. It is often a first step before sending a stronger cease and desist letter or taking legal action.
How is a defamation warning letter different from a cease and desist letter?
A defamation warning letter usually has a slightly softer tone. It notifies the recipient of the problem, explains why the statements are false, and gives them an opportunity to remove or correct the content without immediately threatening specific legal steps. A cease and desist letter is generally firmer and more demand-focused.
When should I use a defamation warning letter?
Use a defamation warning letter when you first discover false statements that are harming your reputation or business and you want to resolve the issue quickly and informally. It is useful when you think the person may have acted on misinformation or emotion and could still cooperate once they understand the impact.
What should a defamation warning letter include?
It should identify you and the recipient, describe the false statements and where they appeared, state that they are untrue and harmful, request that the person stop repeating them, ask for removal or correction, set a reasonable deadline for action, and reserve all of your rights if the issue is not resolved.
Do I have to prove defamation in the letter?
You do not need to prove your entire legal case in the letter, but you should be specific enough that the recipient can clearly understand which statements you are referring to and why you say they are false or misleading. You can reference evidence (such as screenshots or documents) without attaching everything.
Can AI Lawyer help me customize this defamation warning letter?
Yes. AI Lawyer can help you adapt this Defamation Warning Letter template by inserting the exact statements, platforms, dates, and corrections you want, and adjusting the tone so it matches your situation while staying professional and clear.
Similar templates
Other templates from
Letters and Notices Templates
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime