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Layoff Notice Letter
Professionally communicate workforce reductions with this Layoff Notice Letter Template.
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Layoff Notice Letter Template
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
Employee Name: __________________________
Employee Address: __________________________
City, State, ZIP Code: __________________________
Subject: Notice of Layoff
Dear [Employee Name],
We regret to inform you that, due to [reason for layoff, e.g., organizational restructuring, economic downturn, loss of major client], your position with [Company Name] will be eliminated effective [Last Working Day].
This decision was made after careful consideration and is in no way a reflection of your individual performance, which has been greatly appreciated during your tenure with the company.
Severance and Final Pay
You will receive a final paycheck on [Date], which will include:
Compensation for all hours worked through your last day.
Payment for any accrued and unused vacation or paid time off.
Severance pay of [Amount], if applicable.
Details of severance, benefits continuation, and other transition assistance are outlined in the attached documents.
Benefits and COBRA
Your health insurance benefits will remain active until [Date].
You may be eligible to continue coverage under COBRA or a similar program, and detailed instructions will be provided separately.
Company Property
Please return all company property, including [list items such as laptop, phone, access badges, keys], by [Date].
Support and Resources
We understand this is a difficult transition. Our HR department is available to provide support, including resume assistance and references.
Legal Notice (If Applicable)
This notice is provided in compliance with applicable labor laws, including the [WARN Act or relevant local laws], which require employers to give advance notice of significant workforce reductions.
We sincerely thank you for your contributions to [Company Name] and wish you success in your future endeavors.
Sincerely,
[Manager or HR Representative Name]
Title: __________________________
Phone: __________________________
Email: __________________________
Details
Learn more about
Layoff Notice Letter
LAYOFF NOTICE LETTER FAQ
What is a Layoff Notice Letter?
A Layoff Notice Letter is a formal written document sent to employees to inform them of job termination due to organizational restructuring, downsizing, or other business-related reasons. It provides essential details about the layoff process and next steps.
Why is a Layoff Notice Letter important?
It ensures legal compliance, maintains transparency, and helps manage employee relations during challenging transitions. Proper notice helps protect the company from potential wrongful termination claims.
When should you use a Layoff Notice Letter?
Use it when implementing workforce reductions, closing business locations, or eliminating positions as part of cost-saving measures or restructuring efforts.
What should a Layoff Notice Letter include?
It should include the effective date of termination, reason for the layoff, severance package details, final paycheck information, and resources for affected employees.
Does this letter need to comply with laws like WARN?
Yes. In many jurisdictions, laws like the Worker Adjustment and Retraining Notification (WARN) Act require advance notice for large-scale layoffs. Consult local regulations to ensure compliance.
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