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Truck Accident Demand Letter Template – Texas
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Truck Accident Demand Letter Template
Date: [Date]
Sent Via: ☐ Email ☐ Certified Mail ☐ Online Portal ☐ Other: [Method]
Claim/Reference Number: [Claim # (if known)]
Policy Number: [Policy # (if known)]
To: [Insurance Company Name] — Attn: [Adjuster Name / Claims Department] — [Email/Phone]
Mailing Address: [Address]
Additional Recipient (Optional): [Broker/Carrier/Trucking Company Name] — [Contact] — [Email/Phone]
From (Claimant): [Your Full Name]
Address: [Your Address]
Phone/Email: [Phone] / [Email]
Re: Demand for Settlement — Commercial Truck Collision on [Accident Date]
Dear [Adjuster Name or "Claims Department"],
1. Purpose and Demand
1.1 I submit this demand for settlement for injuries and losses arising from the truck collision on [Accident Date] at [Location].
1.2 Demand Amount: $[Demand Amount].
1.3 Claim Scope: [Bodily injury] and [property damage] and [other].
2. Accident Summary (Hazard - Control - Failure - Exposure - Injury)
2.1 Hazard: [Traffic situation/roadway condition/vehicle operation].
2.2 Control Expected: [Safe speed/lane discipline/lookout/other].
2.3 Control Failure: [Unsafe lane change/following too closely/failure to yield/other].
2.4 Exposure: [How the collision occurred and impact sequence].
2.5 Injury/Immediate Aftermath: [Injuries] and [towing/ambulance/medical evaluation].
2.6 Date/Time and Location: [Date/Time] at [Street/City/State].
2.7 Vehicles: My vehicle: [Year/Make/Model]; Commercial vehicle: [Year/Make/Model] unit/plate: [__].
3. Liability Summary
3.1 Responsible Parties Identified: [Truck Driver Name] and [Trucking Company Name] and [Other].
3.2 Liability Basis: [Conduct] supported by [Police report ID] and [Photos/Video IDs] and [Witness information].
4. Injuries, Treatment, and Status
4.1 Injuries Reported: [List injuries in plain language].
4.2 Treatment Providers: [Provider] — [Dates] and [Provider] — [Dates].
4.3 Current Status: ☐ Fully recovered ☐ Improving ☐ Ongoing symptoms: [__].
4.4 Future Care (if known): [Follow-ups/therapy/imaging/referrals].
5. Damages and Totals
5.1 Medical Expenses: $[Amount] (to date).
5.2 Wage Loss: $[Amount] (dates missed: [__]).
5.3 Property Damage: $[Amount] (estimate/invoice reference: [__]).
5.4 Out-of-Pocket Costs: $[Amount] (receipt reference: [__]).
5.5 Total Documented Economic Losses (Estimate): $[Total].
6. Deadline, Payment, and Release
6.1 Written Response Deadline: [Deadline Date (allow 10–20 business days)].
6.2 Payment Instructions: Payable to [Name(s)] and mailed to [Address] or other instructions: [__].
6.3 Release for Review: [Release language requested before payment].
6.4 Attachments: ☐ Police report ☐ Photos/videos ☐ Witness contact list ☐ Medical bills/records summary ☐ Wage verification ☐ Repair estimate/invoice ☐ Receipts ☐ Other: [List].
Multi-Entity / Carrier Chain (GC/Subs Analog)
Entity | Role | Identifier (if known) | Primary Contact | Notes/Unknowns |
[Trucking Company] | [Carrier/Employer/Owner] | [DOT/MC/Other ID] | [Name/Email/Phone] | [__] |
[Broker/Shipper/Other] | [Broker/Shipper/Other] | [Identifier] | [Name/Email/Phone] | [__] |
[Insurer/TPA] | [Claims handler] | [Claim/Policy #] | [Adjuster] | [__] |
8. Claim/Insurance Intake
8.1 Claim Number: [Claim #] and Policy Number: [Policy #].
8.2 Adjuster/Claims Department: [Name] and [Email/Phone].
8.3 Preferred Delivery Method for Responses: [Email/Mail/Portal] at [__].
9. Evidence Preservation Request
9.1 Preservation Requested For: [Video] and [inspection/maintenance records] and [route/trip documents] and [communications] and [other].
9.2 Preservation Confirmation Requested From: [Recipient name/department] by [Date].
Sincerely,
[Your Full Name]
Signature: ___________________________
Printed Name: [Your Full Name]
Date: [Date]
Authorized Representative (Optional): ___________________________
Printed Name/Title: [Name/Title]
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Truck Accident Demand Letter Template – Texas
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Texas Truck Accident Demand Letter Template FAQ
Why does a trucking claim sometimes involve more than one responsible entity?
Truck crashes can involve multiple business relationships, such as a driver, a carrier, a broker, a shipper, or a maintenance vendor, depending on the facts. Your demand letter can be structured to identify the parties you know and to preserve your position that responsibility may extend beyond a single individual. The goal is not to accuse everyone without support, but to prevent the claim from being narrowly framed before basic facts are gathered. A clear recipient list and a clean description of the commercial vehicle and unit identifiers can help keep the claim correctly routed.
How can I write a liability section that is persuasive without overreaching?
A persuasive liability section ties the conclusion to observable facts. Instead of broad statements, identify the driving conduct you believe occurred and connect it to the collision sequence you described. If the crash report, photos, or witness accounts support a point, reference that support in the attachments list. If you do not have a document yet, say it is pending rather than guessing at its contents. The goal is credibility: the adjuster should see a consistent narrative that matches the evidence. Credible demands are more likely to be taken seriously early in the process.
Should I include an evidence preservation request in a demand letter?
Many people include a short request that relevant materials be preserved, especially when there may be video, logs, or other time-sensitive records. The request should be narrowly written so it does not read as a lecture, and it should identify the categories you care about in plain language. Keeping it concise makes it easier for the recipient to circulate internally. Even if you later send a separate preservation letter, including the request in the demand can signal that you are documenting the issue early. Organization and clear identifiers matter more than aggressive wording.
How do I present lost income if my wages vary or I am self-employed?
If income varies, present the loss as dates missed plus a clear method of calculation. For employees, that might be a paystub history and a letter from the employer confirming missed time. For self-employed individuals, it may be invoices, booking records, bank deposits, or a statement that compares typical earnings to the period affected. Avoid overstating; instead, show how the number was derived. If you expect additional time off, explain why and what event is expected to trigger it, such as a medical procedure. A clear method is more convincing than a single unexplained total.
What if some of my medical treatment is still ongoing when I send the demand?
You can send a demand while treatment is ongoing if you clearly describe what care has occurred, what symptoms remain, and what future visits are planned. Include the bills and records you have and identify what is not yet available. Some people label the demand as based on current information and reserve the right to supplement. The key is to avoid claiming final outcomes you cannot support. If the recipient asks for more records later, responding with a labeled supplement helps the file stay organized and avoids confusion about what changed.
Can AI Lawyer help me structure a demand letter when multiple trucking companies are involved?
AI Lawyer can help you produce a demand letter that separates the accident narrative, liability basis, and damages so the reader can follow the claim even when more than one company is on the recipient list. You can add a simple carrier chain table to capture the relationships you know and to identify what information is still unknown. You control the facts and the settlement number, but a structured template can prevent the letter from becoming a long narrative that is hard to evaluate. A cleaner structure can also reduce follow-up questions about who is being addressed.
What is the best way to keep track of what I sent and when?
Maintain a single packet version number and a dated cover page, then save proof of delivery for each recipient. Keeping a short communications log with the date, method, recipient, and summary of what was sent helps prevent disputes about whether the package was received. If you send supplements, label them as supplemental and reference the original demand date. Using consistent filenames that match your attachment list also makes it easier to resend items quickly. Good records help the claim move forward because you can answer questions without rebuilding the file each time.
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