Landlord Proof of Residency Letter Template

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Date: [Date]

To (Organization/Agency): [School/DMV/Agency/Company Name]

Attn: [Department/Contact Name]

[Address/Email (if known)]

From (Landlord/Property Manager): [Full Name]

Role: ☐ Landlord ☐ Property Manager ☐ Leasing Agent

Company (If Any): [Company Name]

Mailing Address: [Address]

Phone/Email: [Contact]

1. Property and Tenant Information

1.1 Rental Property Address: [Street Address, City, State, ZIP]

1.2 Unit/Apt (If Applicable): [Unit/Apt #]

1.3 Tenant Being Verified: [Tenant Full Name]

1.4 Additional Occupants on Lease (Optional): [Names]

1.5 Move-In Date: [Date]

1.6 Lease Status (Optional): ☐ Active lease ☐ Month-to-month ☐ Renewed through [Date] ☐ Other: [__]

2. Statement of Residency

2.1 I confirm that [Tenant Full Name] is a tenant at the address listed above and currently resides in the rental unit described.

2.2 To the best of my knowledge, the tenant has resided at this address since [Move-In Date].

3. Contact and Verification

3.1 If you need to verify this information, you may contact me at: [Phone/Email].

3.2 Best time to reach me (optional): [Hours].

4. Supporting Documents (Optional)

4.1 Attached (if requested):

☐ Lease/rental agreement (copy)

☐ Rent ledger or payment confirmation (optional)

☐ Property management statement (optional)

☐ Other: [List]

5. Truthful Statement

5.1 I declare that the statements in this letter are true and correct to the best of my knowledge.

Signatures

Landlord/Property Manager Name: [Full Name]

Date: [Date]

Signature: ___________________________

Notary / Notarization (Optional)

State of [State]

County of [County]

On [Date], before me, [Notary Name], personally appeared [Landlord/Property Manager Full Name], known to me (or satisfactorily proven) to be the person whose name is subscribed to this letter, and acknowledged that they executed it for the purposes stated.

Notary Public Signature: _______________________

My Commission Expires: _______________________

Notary Seal (if applicable): ___________________

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Landlord Proof of Residency Letter Template

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Landlord Proof of Residency Letter Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a landlord proof of residency letter?

A landlord proof of residency letter is a written statement from a landlord (or property manager) confirming that a tenant lives at a specific address. It is commonly used for school enrollment, DMV requirements, benefits programs, banking, or other address verification needs.

What should the landlord include?

Include the tenant’s name, the rental address (including unit number), move-in date, lease status (optional), and the landlord’s contact information. This template also includes a supporting document checklist if the receiving organization requests it.

Do you need to attach the lease?

Not always. Some agencies accept a landlord letter alone. Others may request a lease copy or utility bill. This template includes optional attachments and suggests redacting sensitive terms if you attach documents.

Does the letter need notarization?

Sometimes. If the receiving organization requires notarization, you can add the notary section included in this template.

What if the tenant has roommates or multiple tenants?

You can list all tenants on the lease or specify only the tenant being verified. This template includes space to list additional occupants if needed.

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