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ApplyDate: [Date]
To (Requesting Party): [New Landlord/Lender/Agency Name]
Attn: [Contact Name/Department]
[Address/Email (if known)]
From (Landlord/Property Manager): [Full Name]
Role: ☐ Landlord ☐ Property Manager ☐ Leasing Office
Company (If Any): [Company Name]
Address: [Address]
Phone/Email: [Contact]
1.1 Tenant Name: [Tenant Full Name]
1.2 Rental Property Address: [Street Address, City, State, ZIP]
1.3 Unit/Apt (If Applicable): [Unit/Apt #]
1.4 Lease Start Date: [Date]
1.5 Lease End Date (If Applicable): ☐ Ongoing ☐ [Date]
1.6 Tenancy Type (Optional): ☐ Fixed-term lease ☐ Month-to-month ☐ Other: [__]
2.1 Monthly Rent Amount: $[Amount]
2.2 Rent Due Date: [Day of month]
2.3 Security Deposit (Optional): $[Amount] (held on file: ☐ Yes ☐ No)
2.4 Other Fees (Optional): [Parking/pet/utility fee amounts, if relevant].
3.1 Payment Status (Select One):
☐ Paid on time (generally)
☐ Occasional late payments (details below)
☐ Payment issues exist (details below)
3.2 Late/returned payments (if any):
[Month/Date] — [Late/returned] — notes: [__]
[Month/Date] — [Late/returned] — notes: [__]
[Month/Date] — [Late/returned] — notes: [__]
3.3 Current Balance Due (If Any): $[Amount] as of [Date].
3.4 Notices (If Any) (Optional): ☐ None ☐ Late notices ☐ Notice to pay/vacate ☐ Other: [__].
4.1 To the best of my knowledge, the tenant is: ☐ in good standing ☐ not in good standing (explain briefly): [__].
5.1 If you have questions, you may contact me at [Phone/Email].
5.2 Best time to reach me (optional): [Hours].
6.1 I declare that the statements in this letter are true and correct to the best of my knowledge.
Landlord/Property Manager Name: [Full Name]
Date: [Date]
Signature: ___________________________
State of [State]
County of [County]
On [Date], before me, [Notary Name], personally appeared [Landlord/Property Manager Full Name], known to me (or satisfactorily proven) to be the person whose name is subscribed to this letter, and acknowledged that they executed it for the purposes stated.
Notary Public Signature: _______________________
My Commission Expires: _______________________
Notary Seal (if applicable): ___________________
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For quick answers, scroll below to see the FAQ.
Frequently asked
A rent verification letter is a written statement confirming a tenant’s rent amount, tenancy dates, and (often) payment history. It may be requested by a new landlord, property manager, lender, government agency, or assistance program.
It’s typically written by a landlord, property manager, or leasing office with access to the tenant’s lease and payment records. Some organizations may require the letter on company letterhead.
Include: tenant name, property address, lease start/end dates, monthly rent, security deposit (optional), payment history summary, and whether the tenant is in good standing. This template includes each item and keeps statements factual.
If asked, yes, but keep it accurate and neutral. This template includes an option to list late payments, returned payments, or any current balance due.
Not usually, but some agencies request notarization. This template includes an optional notary section.
AI Lawyer is an AI-powered assistant that helps you create and customize legal and business document templates online. It guides you through key sections, suggests wording, and explains complex concepts in simple language. AI Lawyer does not replace a licensed attorney or provide legal advice, but helps you prepare better documents faster and more confidently.
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