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Notice of Non-Renewal of Contract Template
Communicate contract end-of-term decisions clearly and on time with this Notice of Non-Renewal of Contract Template.
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Notice of Non-Renewal of Contract Template
[Sender Name / Company Name]
[Sender Address]
[City, State, ZIP]
[Phone] | [Email]
Date: [Date]
To: [Recipient Name / Company]
[Recipient Address]
[City, State, ZIP]
Subject: Notice of Non-Renewal – [Contract Name] dated [Contract Date]
1. Notice of Non-Renewal
This letter serves as formal notice that [Sender Name/Company] will not renew the [Contract Name] dated [Contract Date] between [Sender] and [Recipient] (the “Agreement”).
2. Effective End Date
The Agreement will terminate at the end of the current term on [End Date] (the “Termination Date”). Until then, the Parties will continue to perform their obligations under the Agreement, unless otherwise agreed in writing.
3. Final Deliverables and Payments (Optional)
3.1 Final Deliverables. Any outstanding deliverables due before the Termination Date: [List].
3.2 Final Invoice. Please submit any final invoices by: [Date].
3.3 Outstanding Amounts. Any undisputed amounts will be paid according to the Agreement.
4. Return of Property and Confidential Information
By the Termination Date (or as required by the Agreement), please return or destroy all property and confidential information belonging to [Sender], including: [List items].
☐ Return required ☐ Destruction allowed with written confirmation.
5. Transition (Optional)
To support an orderly transition, the Parties agree to: [handover steps, access removal timeline, contacts].
6. No Waiver of Rights
This notice does not waive any rights or remedies under the Agreement or applicable law.
Signatures
[Sender Name]
Title (if applicable): [Title]
Date: [Date]
Signature: ___________________________
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Notice of Non-Renewal of Contract Template
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For quick answers, scroll below to see the FAQ.
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For quick answers, scroll below to see the FAQ.
NOTICE OF NON-RENEWAL OF CONTRACT TEMPLATE FAQ
What is a notice of non-renewal of contract?
A Notice of Non-Renewal of Contract is a written notice stating that one party does not intend to renew a contract when the current term ends. It identifies the agreement, the non-renewal decision, and the effective end date.
When should you send a non-renewal notice?
Send it within the notice window required by the contract (for example, 30, 60, or 90 days before the renewal date). If you miss the window, the contract may auto-renew. This template includes fields to match your contract’s notice requirements.
What should be included in the notice?
Include: the contract name, effective date, parties, the current term end date, the required notice period, instructions for final invoices or deliverables, return of confidential information/property, and where to send confirmations.
Does a non-renewal notice terminate the contract immediately?
No. It typically ends the contract at the end of the current term (unless the contract allows earlier termination). The parties must usually continue performing through the end date and settle final obligations.
What if the contract has an automatic renewal clause?
That’s the most common reason to send a non-renewal notice. This letter helps create a record that you opted out of renewal within the required timeframe.
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