Notice to Vacate Letter Template

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Date: [Date]

From (Select One):

☐ Landlord/Property Manager: [Name/Company]

☐ Tenant/Occupant: [Name]

To: [Recipient Name/Company]

Address: [Recipient Address]

Re: Notice to Vacate — [Rental Property Address]

Dear [Recipient Name],

1. Notice to Vacate

1.1 This letter serves as written notice that the property located at [Rental Property Address] will be vacated on [Move-Out Date].

1.2 This notice is provided in accordance with the lease (if any) and provides [__] days’ notice (or the minimum required by law).

2. Move-Out Logistics

2.1 Forwarding Address: Please send the security deposit accounting and any final correspondence to: [Forwarding Address].

2.2 Keys/Access: Keys, fobs, and access devices will be returned on: [Date/Time] at [Location/method].

2.3 Move-Out Inspection (Optional): Please contact me to schedule a walkthrough on: [Date/Time window].

2.4 Utilities (Optional): Utilities will be transferred/disconnected effective: [Date].

2.5 Cleaning: The property will be left in: ☐ broom-clean condition ☐ professionally cleaned ☐ other: [Standard].

3. Security Deposit (If Applicable)

3.1 Security deposit amount (if any): $[Amount].

3.2 Please provide an itemized statement of any deductions, as required by applicable rules.

4. Contact

4.1 If you have questions or need to coordinate access, you can reach me at: [Phone/Email].

Sincerely,

[Your Full Name]

[Title, if any]

Signatures

Signature: ___________________________

Date: [Date]

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Notice to Vacate Letter Template

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Notice to Vacate Letter Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a notice to vacate letter?

A Notice to Vacate Letter is a written notice stating that a tenant or occupant will move out (or is required to move out) by a specific date. It’s commonly used for ending month-to-month tenancies, providing non-renewal notice, or documenting a planned move-out.

Who can use a notice to vacate?

Either a tenant (to notify the landlord they plan to leave) or a landlord (to notify a tenant/occupant to leave), depending on local rules and the lease. This template is written in a flexible format and includes a checkbox to indicate who is giving notice.

How much notice is required?

Notice requirements vary by jurisdiction and lease terms. Many month-to-month arrangements use 30 days, but some require more. This template uses a customizable notice period and move-out date.

What should the notice include?

Include: property address, move-out date, forwarding address request, key return, cleaning expectations, and a request for a move-out inspection. This template includes a simple, practical move-out checklist.

Should you send it by email or mail?

Follow the lease’s notice clause. Many leases require written notice delivered in a specific way (mail, personal delivery, email). This template includes a delivery method line.

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