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DUI Explanation Letter to Current Employer (HR Notification) Template
Explain a DUI to your current employer or HR with honesty, clarity, and a focus on responsibility and continued job performance.
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DUI Explanation Letter to Current Employer (HR Notification) Template
[Your Full Name]
[Your Job Title]
[Department Name]
[Your Work or Mailing Address]
[City, State/Province, ZIP/Postal Code]
[Phone Number]
[Email Address]
[Date]
[Employer or Company Name]
Attn: [Human Resources Department / HR Manager’s Name / Supervisor’s Name]
[Company Street Address]
[City, State/Province, ZIP/Postal Code]
1. Introduction and Purpose of Letter
Re: DUI Explanation and HR Notification – [Your Full Name]
Dear [HR Manager’s Name] / Dear [Supervisor’s Name] / To Whom It May Concern,
I am writing to inform you of a driving under the influence (DUI) [arrest/conviction] that occurred on [Date of DUI Incident] and to explain how I am addressing this situation. I value my position at [Employer or Company Name] and want to be transparent about this matter and any potential impact on my employment.
2. Brief Description of the DUI Incident
On [Date of DUI Incident] in [City, State/Province], I was [arrested/charged] for driving under the influence. On that date, I made the serious mistake of driving after consuming alcohol/[alcohol and other substances]. I understand that this was unacceptable conduct and that it could have put myself and others at risk.
The case is currently [status, such as “pending,” “resolved with a DUI conviction on [Date],” “subject to a diversion program,” or other outcome].
3. Acceptance of Responsibility
I take full responsibility for my actions and do not attribute this incident to anyone else. This experience has been a significant wake-up call, and I recognize that driving under the influence is both dangerous and against the law. I regret my decision on that day and am committed to ensuring that it does not happen again.
4. Impact on Work, Schedule, and License Status
As of the date of this letter, the impact on my work and driver’s license status is as follows:
Driver’s license status: [Valid / Temporarily suspended / Restricted / Other – brief description].
Effect on driving-related job duties (if any): [Description of whether you can still perform driving tasks, have limitations, or do not drive as part of your role].
Court dates, classes, or program requirements: [List any known court appearances, DUI classes, treatment sessions, or probation meetings, and whether they may occasionally require schedule adjustments].
I will make every effort to schedule required appearances or classes outside of work hours whenever possible. If a conflict with my work schedule arises, I will notify [HR / my supervisor] as early as I can and work to minimize any disruption to the team.
5. Steps Taken Since the Incident
Since the DUI incident, I have taken the following steps to address my behavior and reduce the risk of any similar situation in the future:
I have [enrolled in/completed] [DUI education classes, alcohol awareness programs, counseling, or treatment] on [Date or expected completion date].
I have adopted personal rules such as [“never driving after consuming any alcohol,” “arranging transportation in advance when alcohol may be involved,” “using taxis, rideshare services, or designated drivers when needed”].
I am complying with all court, probation, and DMV requirements related to this matter and will continue to do so.
6. Reassurance Regarding Work Performance and Conduct
I understand that this situation may raise concerns. I want to reassure you that I remain fully committed to my responsibilities at [Employer or Company Name]. I intend to:
Continue meeting expectations for attendance, performance, and professionalism.
Follow all company policies, including any policies related to driving, substance use, and workplace conduct.
Communicate promptly if any development in this legal matter could affect my availability or job duties.
My goal is to ensure that my personal mistake does not interfere with my reliability as an employee or with the trust that [Employer or Company Name] has placed in me.
7. Closing and Availability for Discussion
Thank you for taking the time to review this letter and consider the information I have shared. I appreciate the opportunity to continue contributing to [Employer or Company Name] and to demonstrate, through my actions, that I have learned from this experience.
If you need additional information, documentation, or would like to discuss this matter further, I am available at [Phone Number] or [Email Address].
Respectfully,
[Your Signature, if printed]
[Your Full Name]
[Job Title]
[Date]
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DUI Explanation Letter to Current Employer (HR Notification) Template
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For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
DUI EXPLANATION LETTER TO CURRENT EMPLOYER (HR NOTIFICATION) TEMPLATE FAQ
What is a DUI explanation letter to a current employer or HR?
A DUI explanation letter to a current employer or HR is a professional statement where you inform your existing employer about a DUI arrest or conviction, explain the basic circumstances, and describe any impact on your work or driver’s license. It allows you to address the issue proactively, demonstrate responsibility, and reassure your employer about your commitment to your job and company policies.
How do I explain a DUI to my current employer in writing?
To explain a DUI to your current employer in writing, briefly state what happened, including the date and location, acknowledge that driving under the influence is serious, and clearly accept responsibility. Then explain the current status of the case, how it affects (or does not affect) your work and license, and list the steps you are taking — such as classes, counseling, or transportation changes — to make sure it does not happen again. Keep the tone honest, concise, and focused on your plan going forward.
What should I include in a DUI notification letter to HR?
In a DUI notification letter to HR, you should usually include: your name, job title, and department; the date and location of the DUI incident; whether it is a pending case or a conviction; your current license status; any expected court dates, classes, or program requirements; and what impact, if any, this may have on your schedule or ability to drive for work. You should also reassure HR that you understand the seriousness of the situation and remain committed to meeting performance and conduct expectations.
How can I reassure my employer that a DUI will not affect my job performance?
You can reassure your employer by pointing to your work record, reliability, and contributions to the company, and by explaining the concrete steps you are taking to avoid any repeat behavior. This may include strict personal rules about alcohol and driving, use of alternative transportation, completion of DUI education or treatment, and clear communication about any schedule issues. Emphasizing your ongoing commitment to company policies and to maintaining high standards at work helps build trust.
Should I mention my driver’s license status in a DUI letter to my employer?
Yes, if your job involves driving or if your license status could affect your duties or schedule, you should clearly explain whether your license is valid, suspended, or restricted. If you have a restricted or hardship license, you can briefly describe what driving is allowed. Being transparent about your license status helps your employer plan and shows that you are handling the situation responsibly.
Can AI Lawyer help me write a DUI explanation letter to my current employer or HR?
Yes. AI Lawyer can help you organize your information and draft a clear, respectful DUI explanation letter to your current employer or HR by suggesting wording and structure. You provide the real facts about your DUI, your job, and what you are doing to move forward, and AI Lawyer helps turn them into a professional notification letter. For advice about your specific legal rights and employment situation, you should speak with a licensed attorney or qualified HR professional.
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