Trademark Infringement Cease and Desist Letter Template

[Your Full Name or Business Name]

[Your Title, if applicable]

[Street Address]

[City, State/Province, ZIP/Postal Code, Country]

Email: [Your Email Address]

Phone: [Your Phone Number]

[Date]

[Recipient Full Name or Business Name]

[Recipient Title, if applicable]

[Street Address]

[City, State/Province, ZIP/Postal Code, Country]

Re: Cease and Desist – Trademark Infringement of [Trademark / Brand Name]

Dear [Recipient Name],

1. Parties and Trademark Rights

I am [Your Full Name], the [Owner / Authorized Representative] of [Your Business Name, if any], which owns and uses the following trademark (the “Trademark”):

• Trademark / Brand Name: [Trademark / Brand Name]

• Type of Mark: [Word Mark / Logo / Combined Mark]

• Registration Number(s) (if any): [Registration Number(s) or “Unregistered – Common Law Rights”]

• Jurisdictions: [List of Countries or Regions]

• Goods/Services: [Brief Description of Goods or Services Associated with the Mark]

• First Use in Commerce (if applicable): [Date]

Trademark / Brand Name: [Trademark / Brand Name]

Type of Mark: [Word Mark / Logo / Combined Mark]

Registration Number(s) (if any): [Registration Number(s) or “Unregistered – Common Law Rights”]

Jurisdictions: [List of Countries or Regions]

Goods/Services: [Brief Description of Goods or Services Associated with the Mark]

First Use in Commerce (if applicable): [Date]

The Trademark is used in connection with [Short Description of Business, Products, or Services].

2. Description of Infringing Use

It has come to our attention that you, or parties under your control, are using a mark that is identical or confusingly similar to the Trademark without authorization (the “Infringing Mark”). Specifically, we have identified the following uses:

• Infringing Use 1: [Description of Use, e.g., use on products, website, ads]

  • Location: [Website URL, Online Store, Social Media Account, Physical Location]

  • Date or Time Period: [Date or Date Range]

• Infringing Use 2: [Description of Use]

  • Location: [Location]

  • Date or Time Period: [Date or Date Range]

• Additional Instances (if any): [Further Descriptions and Locations]

Infringing Use 1: [Description of Use, e.g., use on products, website, ads]

• Location: [Website URL, Online Store, Social Media Account, Physical Location]

• Date or Time Period: [Date or Date Range]

Location: [Website URL, Online Store, Social Media Account, Physical Location]

Date or Time Period: [Date or Date Range]

Infringing Use 2: [Description of Use]

• Location: [Location]

• Date or Time Period: [Date or Date Range]

Location: [Location]

Additional Instances (if any): [Further Descriptions and Locations]

Your use of the Infringing Mark in connection with [Description of Recipient’s Goods/Services] is likely to cause confusion, mistake, or deception among consumers regarding the source, sponsorship, affiliation, or endorsement of your goods or services.

3. Lack of Authorization and Infringement

You do not have any license, permission, or other authorization from us to use the Trademark or any confusingly similar mark.

Your current use of the Infringing Mark:

• Trades on the goodwill and reputation associated with the Trademark;

• Creates a likelihood that consumers will mistakenly believe your goods or services are connected with, sponsored by, or approved by us; and

• May constitute trademark infringement, unfair competition, and related violations under applicable law.

Trades on the goodwill and reputation associated with the Trademark;

Creates a likelihood that consumers will mistakenly believe your goods or services are connected with, sponsored by, or approved by us; and

May constitute trademark infringement, unfair competition, and related violations under applicable law.

4. Demand to Cease and Desist

Accordingly, you are hereby directed to immediately cease and desist from any and all use of the Trademark and any confusingly similar mark, including but not limited to:

• Using the Infringing Mark on products, packaging, labels, or tags;

• Using the Infringing Mark on websites, online marketplaces, apps, social media, or advertising;

• Using the Infringing Mark in domain names, usernames, handles, or profiles;

• Using any logo, design, or phrase that is confusingly similar to the Trademark in connection with your goods or services.

Using the Infringing Mark on products, packaging, labels, or tags;

Using the Infringing Mark on websites, online marketplaces, apps, social media, or advertising;

Using the Infringing Mark in domain names, usernames, handles, or profiles;

Using any logo, design, or phrase that is confusingly similar to the Trademark in connection with your goods or services.

5. Required Corrective Actions

In addition to stopping all infringing use, you are required to complete the following actions no later than [Deadline Date]:

1. Removal of Infringing Material

   • Remove the Infringing Mark from all products, packaging, labels, marketing materials, websites, online listings, social media pages, and any other channels under your control.

2. Domain Names and Usernames (If Applicable)

   • Stop using any domain names, URLs, social media handles, or usernames that incorporate the Trademark or a confusingly similar variation.

   • Confirm whether you are willing to transfer any such domain names or handles to us and, if so, cooperate in completing the transfer.

3. Cessation of Sales and Advertising

   • Cease all sales, offers for sale, and advertising of goods or services bearing the Infringing Mark or any similar designation.

4. Destruction or Modification of Materials

   • Destroy or permanently remove the Infringing Mark from remaining inventory, packaging, labels, signs, and promotional items, or modify them so that they no longer use any confusingly similar mark.

5. Written Confirmation

   • Provide written confirmation that you have complied with all of the above steps and that you will not use the Trademark or any confusingly similar mark in the future.

Removal of Infringing Material

• Remove the Infringing Mark from all products, packaging, labels, marketing materials, websites, online listings, social media pages, and any other channels under your control.

Domain Names and Usernames (If Applicable)

• Stop using any domain names, URLs, social media handles, or usernames that incorporate the Trademark or a confusingly similar variation.

• Confirm whether you are willing to transfer any such domain names or handles to us and, if so, cooperate in completing the transfer.

Stop using any domain names, URLs, social media handles, or usernames that incorporate the Trademark or a confusingly similar variation.

Confirm whether you are willing to transfer any such domain names or handles to us and, if so, cooperate in completing the transfer.

Cessation of Sales and Advertising

• Cease all sales, offers for sale, and advertising of goods or services bearing the Infringing Mark or any similar designation.

Destruction or Modification of Materials

• Destroy or permanently remove the Infringing Mark from remaining inventory, packaging, labels, signs, and promotional items, or modify them so that they no longer use any confusingly similar mark.

Written Confirmation

• Provide written confirmation that you have complied with all of the above steps and that you will not use the Trademark or any confusingly similar mark in the future.

6. Accounting and Information Request (If Applicable)

To assess the extent of the infringing activity, we request that you provide, by [Deadline Date]:

• An accounting of all sales of products or services offered under the Infringing Mark, including quantities sold, dates, and revenue;

• Identification of any manufacturers, distributors, resellers, or other third parties involved in producing or selling goods or services under the Infringing Mark.

An accounting of all sales of products or services offered under the Infringing Mark, including quantities sold, dates, and revenue;

Identification of any manufacturers, distributors, resellers, or other third parties involved in producing or selling goods or services under the Infringing Mark.

7. Consequences of Non-Compliance

If you do not fully comply with the demands in this letter by [Deadline Date], we will consider all options available to protect our trademark rights and brand, which may include, without limitation:

• Filing complaints with online marketplaces, social media platforms, domain registrars, and hosting providers to remove infringing content and listings;

• Consulting with a licensed attorney regarding legal action for trademark infringement, unfair competition, and related claims;

• Seeking injunctive relief, damages, an account of profits, and recovery of costs and attorneys’ fees where permitted by law.

Filing complaints with online marketplaces, social media platforms, domain registrars, and hosting providers to remove infringing content and listings;

Consulting with a licensed attorney regarding legal action for trademark infringement, unfair competition, and related claims;

Seeking injunctive relief, damages, an account of profits, and recovery of costs and attorneys’ fees where permitted by law.

8. Reservation of Rights

This letter is not a complete statement of all facts or legal claims relating to this matter. Nothing in this letter should be interpreted as a waiver, limitation, or election of any rights, remedies, or damages available under trademark, unfair competition, or other applicable laws. All such rights and remedies are expressly reserved.

9. Contact and Response

Please send your written response and confirmation of the actions taken by [Deadline Date] to:

Name: [Contact Person’s Full Name]

Title: [Contact Person’s Title]

Email: [Contact Email Address]

Mailing Address: [Mailing Address for Correspondence]

Phone: [Contact Phone Number]

For clarity and record-keeping, we request that all communications regarding this matter be in writing.

Sincerely,

[Your Full Name]

[Your Title, if applicable]

[Your Business/Organization Name, if applicable]

[Signature, if printed]

[Date]