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Security Deposit Receipt Template: Payment Proof & Tenant Records
Provide written proof of a security deposit received and the basic terms that apply to it.
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Security Deposit Receipt Template
[Business / Landlord / Individual Name Receiving Deposit]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]
Website (if any): [Website]
1. Receipt Information
Receipt Title: Security Deposit Receipt
Receipt No.: [Receipt Number]
Receipt Date: [MM/DD/YYYY]
Location: [City, State/Province, Country]
2. Depositor Details
Depositor Name or Business: [Depositor Full Name or Business Name]
Contact Person (if business): [Contact Name]
Address: [Depositor Street Address]
City, State/Province, ZIP/Postal Code, Country: [City, State/Province, ZIP/Postal Code, Country]
Phone: [Depositor Phone Number]
Email: [Depositor Email Address]
3. Property / Contract / Account Details
Type of Agreement (select or describe):
☐ Residential Lease
☐ Commercial Lease
☐ Equipment Rental
☐ Event / Venue Booking
☐ Service Contract
☐ Other: [Description]
Property / Item / Account Description:
[Property Address, Unit Number, Equipment Description, Event Name, or Service Description]
Related Agreement / Contract No. (if any): [Agreement or Contract Reference]
Agreement Date: [MM/DD/YYYY]
4. Security Deposit Details
Security Deposit Amount: [Currency and Amount]
Currency: [Currency, e.g., USD, EUR]
Type of Deposit (select or describe):
☐ General security deposit
☐ Damage deposit
☐ Key / Access device deposit
☐ Cleaning deposit
☐ Other: [Description]
Purpose of Deposit (short description):
[Example: “Security deposit for residential lease at [Address]” / “Damage deposit for equipment rental” / “Booking deposit for event on [Date]”]
Date Deposit Received: [MM/DD/YYYY]
5. Payment Method
Payment Method (select or describe):
☐ Cash
☐ Check – Check No.: [Check Number]
☐ Bank Transfer – Reference: [Transfer Reference]
☐ Credit Card – Last 4 digits: [XXXX]
☐ Debit Card – Last 4 digits: [XXXX]
☐ Other: [Payment Method Description]
6. Conditions for Refund or Forfeiture (Summary)
The Parties acknowledge that this security deposit is held under the terms of the related agreement identified above. In summary, the Parties understand that:
The deposit may be applied to unpaid amounts, damage beyond normal wear and tear, replacement of lost keys or access devices, cleaning fees, or other charges as allowed by the agreement and applicable law.
Any remaining balance of the deposit, after lawful deductions, will be returned to the Depositor within [Number] days after the end of the agreement or after the property / item is returned and inspected.
This summary does not replace the full terms in the lease or agreement. If there is any conflict, the lease or agreement controls, subject to applicable law.
Additional Conditions (if any):
[Optional text for specific conditions or references to particular clauses in the lease or contract]
7. Notes (Optional)
Notes:
[Examples: “Deposit is non-interest-bearing.” / “Deposit may not be used by the Depositor as last month’s rent unless agreed in writing.” / “Any deductions will be itemized in writing.”]
8. Acknowledgment and Signatures
Recipient (Party Receiving Deposit)
Name: [Recipient Name]
Title / Role (if business): [Title or Role]
Signature: _______________________________
Date: [MM/DD/YYYY]
Depositor (Party Providing Deposit) – Optional Signature
Name: [Depositor Full Name]
Signature (if needed): _______________________________
Date: [MM/DD/YYYY]
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Learn more about
Security Deposit Receipt Template: Payment Proof & Tenant Records
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
SECURITY DEPOSIT RECEIPT TEMPLATE FAQ
What is a security deposit receipt?
A security deposit receipt is a written confirmation that a landlord, business, or individual has received a deposit from a tenant, customer, or client. It usually records the amount, date, purpose of the deposit, and basic conditions for its refund or forfeiture.
When should I issue a security deposit receipt?
You should issue a security deposit receipt whenever you collect a deposit that may be held and later refunded or applied, such as a rental security deposit, key or damage deposit, event or equipment deposit, or other refundable amount tied to a contract or agreement.
What information should a security deposit receipt include?
A clear security deposit receipt normally includes the parties’ names and contact details, the date, the amount and currency, the reason for the deposit, any related lease or contract, how and when the deposit may be refunded or applied, and signatures or identification of the person receiving the deposit.
Is a security deposit receipt the same as a full lease or service agreement?
No. The receipt is mainly proof of payment and a short summary of the deposit terms. The full rules for how the deposit is used and returned are usually in the lease, rental agreement, or service contract. The receipt should reference that main agreement.
Can I use this Security Deposit Receipt template for residential, commercial, or other deposits?
Yes. This template is flexible and can be adapted for residential rentals, commercial leases, equipment loans, event bookings, and other situations where you hold a deposit. You can customize the “Purpose of Deposit” and “Conditions for Refund or Forfeiture” sections to match your specific agreement.
Can AI Lawyer help me customize this Security Deposit Receipt template?
Yes. AI Lawyer can help you adjust the wording, add jurisdiction-specific references, and match this receipt to your lease, rental agreement, or service contract, while keeping the document simple and easy to understand.
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