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Car Deposit Receipt Template
Give clear written proof of any car-related deposit and how it will be applied or returned.
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Car Deposit Receipt Template
[Dealership / Rental Company / Private Seller Name]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]
Website (if any): [Website]
1. Receipt Information
Receipt Title: Car Deposit Receipt
Receipt No.: [Receipt Number]
Receipt Date: [MM/DD/YYYY]
Location: [City, State/Province, Country]
2. Payer (Customer) Details
Customer Name: [Customer Full Name]
Business Name (if applicable): [Customer Business Name]
Contact Person (if business): [Contact Person Name]
Customer Address: [Street Address]
City, State/Province, ZIP/Postal Code, Country: [City, State/Province, ZIP/Postal Code, Country]
Phone: [Customer Phone Number]
Email: [Customer Email Address]
3. Vehicle Details
Vehicle Type: [Car / SUV / Truck / Van / Other]
Make: [Make]
Model: [Model]
Trim (if any): [Trim]
Year: [Year]
Color: [Color]
Vehicle Identification Number (VIN): [VIN]
Stock / Inventory No. (if any): [Stock Number]
Odometer Reading (if applicable): [Miles or Kilometers]
4. Related Transaction / Agreement
Type of Transaction (select or describe):
☐ Vehicle purchase
☐ Vehicle rental
☐ Vehicle lease
☐ Other: [Type of Transaction]
Related Agreement / Order / Quote No.: [Agreement or Order Number]
Agreement / Order Date: [MM/DD/YYYY]
5. Deposit Details
Deposit Amount: [Currency and Amount]
Currency: [Currency Code]
Deposit Type (select or describe):
☐ Reservation / holding deposit
☐ Down payment toward purchase price
☐ Deposit toward rental or lease charges
☐ Combined reservation and damage deposit
☐ Other: [Description]
Date Deposit Received: [MM/DD/YYYY]
6. Payment Method
Payment Method (select or describe):
☐ Cash
☐ Check – Check No.: [Check Number]
☐ Bank Transfer – Reference: [Transfer Reference]
☐ Credit Card – Last 4 digits: [XXXX]
☐ Debit Card – Last 4 digits: [XXXX]
☐ Other: [Payment Method Description]
7. Amounts and Balance (Optional)
Total Price / Amount Under Agreement: [Currency and Amount]
Less Deposit Recorded on This Receipt: [Currency and Amount]
Previous Deposits / Payments (if any): [Currency and Amount]
Remaining Balance After This Deposit: [Currency and Amount]
Balance Due Date or Event (for example, “on delivery,” “on contract signing”): [Due Date or Event]
8. Deposit Terms (Summary)
The Parties acknowledge that this deposit is held and applied according to the related agreement identified in Section 4. In summary, they understand that:
The deposit will be applied as follows:
[Short description, e.g., “credited toward the purchase price of the vehicle described above” / “applied toward the first rental or lease payment.”]The conditions for refund, forfeiture, or application of the deposit are:
[Summary of conditions, e.g., “refundable if financing is not approved by [Date],” “non-refundable if customer cancels after [Date],” or “refundable minus documented costs if transaction does not close.”]If any part of the deposit is retained, an itemized explanation will be provided to the Customer as outlined in the related agreement and subject to applicable law.
9. Notes (Optional)
Notes:
[Additional notes or references, such as where funds are held, any special promises, or reminders about next steps]
10. Authorization and Acknowledgment
Recipient (Party Receiving Deposit)
Name: [Recipient Name]
Title / Role (if business): [Title or Role]
Signature: _______________________________
Date: [MM/DD/YYYY]
Customer (Party Providing Deposit) – Optional Signature
I acknowledge that the car deposit described above has been paid and correctly recorded on this receipt, and that I have received a copy.
Customer Name: [Customer Full Name]
Signature (if used): _______________________________
Date: [MM/DD/YYYY]
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Easy-to-understand jargon
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Learn more about
Car Deposit Receipt Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
CAR DEPOSIT RECEIPT TEMPLATE FAQ
What is a Car Deposit Receipt?
A Car Deposit Receipt is a written record confirming that a buyer, renter, or lessee has paid money as a deposit toward a vehicle purchase, rental, or lease. It shows who paid, how much was paid, when it was paid, and which vehicle or agreement it relates to.
When is a car deposit receipt used?
It is typically used when someone places a deposit to reserve or purchase a car, to secure a rental or lease booking, or to cover part of the total price before final documents are signed or the vehicle is delivered.
Is a car deposit the same as a security or damage deposit?
Not always. A car deposit is usually an advance or reservation payment toward a purchase, rental, or lease. A security or damage deposit is money held to cover possible damage or unpaid amounts. This template is focused on general car deposits but can be adapted to show whether the deposit will be applied to the price, held as security, or both.
What should be included in a Car Deposit Receipt?
A clear Car Deposit Receipt should include the parties’ names, the car’s description (make, model, year, VIN), the deposit amount, date received, payment method, related agreement or order number, and basic conditions for applying or refunding the deposit.
Can this Car Deposit Receipt be used for both car purchase and car rental?
Yes. You can use this template for purchase deposits, rental deposits, or lease deposits by adjusting the “Type of Transaction” and “Deposit Terms” sections to match the underlying deal or agreement.
Can AI Lawyer help me customize this Car Deposit Receipt template?
Yes. AI Lawyer can help you adapt this Car Deposit Receipt template to your sales, rental, or lease process by adjusting fields, adding internal references, or aligning the wording with your contracts while keeping it simple and easy to understand.
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