Vehicle Inspection Checklist Template

[Company / Owner Name]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]

1. Inspection Overview

Inspection Type (select or describe):
☐ Pre-rental / Pre-lease
☐ Post-rental / Post-lease
☐ Pre-sale (buyer)
☐ Pre-sale (seller)
☐ Post-repair / Service
☐ Other: [Inspection Purpose]

Inspection Date: [MM/DD/YYYY]
Inspection Time: [HH:MM]
Inspection Location: [Location]

Inspector Name: [Inspector Name]
Inspector Role / Title: [Role or Title]

2. Vehicle Identification

Vehicle Type: [Sedan / SUV / Truck / Van / Other]
Make: [Make]
Model: [Model]
Year: [Year]
Color: [Color]

Vehicle Identification Number (VIN): [VIN]
License Plate Number and Jurisdiction: [Plate and State/Province]

Odometer Reading: [Miles or Kilometers]
Fuel Level at Inspection: [Fuel Level or Fraction]

3. Parties (Optional)

Owner / Company: [Owner or Company Name]
Owner / Company Contact: [Name and Phone/Email]

Driver / Renter / Buyer: [Full Name]
Driver License Number: [License Number]
Issuing State/Province/Country: [Jurisdiction]

4. Exterior Condition

For each item, mark: ☐ OK ☐ Minor Damage ☐ Major Damage ☐ Not Applicable

Front Bumper: [Status]
Rear Bumper: [Status]
Front Left Fender: [Status]
Front Right Fender: [Status]
Rear Left Quarter Panel: [Status]
Rear Right Quarter Panel: [Status]
Driver Door: [Status]
Front Passenger Door: [Status]
Rear Left Door (if any): [Status]
Rear Right Door (if any): [Status]
Hood: [Status]
Roof: [Status]
Trunk / Tailgate: [Status]
Side Mirrors: [Status]
Door Handles and Trim: [Status]

Exterior Notes (scratches, dents, rust, paint issues):
[Exterior Notes]

5. Glass and Lights

Windshield (chips / cracks): [Status]
Rear Window: [Status]
Side Windows: [Status]
Headlights: [Status]
Tail Lights / Brake Lights: [Status]
Turn Signals / Hazard Lights: [Status]
Reverse Lights: [Status]
Fog Lights (if any): [Status]

Glass and Lights Notes:
[Glass and Lights Notes]

6. Tires and Wheels

Front Left Tire: [Tread / Condition]
Front Right Tire: [Tread / Condition]
Rear Left Tire: [Tread / Condition]
Rear Right Tire: [Tread / Condition]
Spare Tire (if any): [Condition]

Wheels / Rims (curb rash, damage): [Status]

Tire Pressure Checked: ☐ Yes ☐ No

Tires and Wheels Notes:
[Tires and Wheels Notes]

7. Interior Condition

Seats – Driver: [Status]
Seats – Front Passenger: [Status]
Rear Seats / Third Row: [Status]
Seat Belts (all positions): [Status]
Dashboard and Controls: [Status]
Steering Wheel: [Status]
Headliner (ceiling): [Status]
Carpets and Floor Mats: [Status]
Door Panels: [Status]
Trunk / Cargo Area: [Status]

Interior Cleanliness:
☐ Clean
☐ Minor debris / normal use
☐ Requires cleaning

Odors (smoke, pets, other):
☐ None
☐ Noticeable
☐ Strong

Interior Notes:
[Interior Notes]

8. Controls, Instruments, and Electronics

Ignition / Start System: [Status]
Instrument Cluster / Warning Lights: [Status]
Horn: [Status]
Wipers / Washer: [Status]
Air Conditioning: [Status]
Heating / Defrost: [Status]
Power Windows: [Status]
Power Locks: [Status]
Radio / Audio / Infotainment: [Status]
Navigation System (if any): [Status]
Backup Camera / Parking Sensors (if any): [Status]

Electronics Notes:
[Electronics Notes]

9. Basic Mechanical Checks (Visual / Functional Only)

Engine Starts Normally: ☐ Yes ☐ No
Engine Idle Sound (unusual noises): [Status]
Transmission Operation (basic check): [Status]
Brakes (pedal feel, noise on light test): [Status]
Steering (play, pulling, unusual feel): [Status]
Suspension (no obvious noises on bumps): [Status]

Fluid Leaks Visible Under Vehicle: ☐ None ☐ Present (describe below)

Mechanical Notes (non-diagnostic):
[Mechanical Notes]

10. Accessories and Documents

Keys / Fobs Provided: [Number and Description]
Owner’s Manual Present: ☐ Yes ☐ No
Registration Document Present: ☐ Yes ☐ No
Insurance Card Present (if applicable): ☐ Yes ☐ No
Spare Key: ☐ Yes ☐ No
Tools / Jack: ☐ Yes ☐ No
Emergency Kit / Triangle / First Aid: ☐ Yes ☐ No

Accessories and Documents Notes:
[Accessories and Documents Notes]

11. Existing Damage Diagram (Optional)

Location of Damage (marks, scratches, dents):

[Diagram area or reference to attached photos]

☐ Photos taken and attached
Number of photos: [Number of Photos]
File / Reference IDs (if applicable): [Photo References]

12. Summary and Comments

Overall Exterior Condition:
☐ Excellent
☐ Good
☐ Fair
☐ Poor

Overall Interior Condition:
☐ Excellent
☐ Good
☐ Fair
☐ Poor

Inspector Summary Comments:
[Summary Comments]

13. Acknowledgment and Signatures

By signing below, the Parties acknowledge that this checklist reflects the visible condition of the vehicle at the time of inspection, to the best of their knowledge.

Inspector

Name: [Inspector Name]
Signature: _______________________________
Date: [MM/DD/YYYY]

Driver / Renter / Buyer (if applicable)

Name: [Driver / Renter / Buyer Name]
Signature: _______________________________
Date: [MM/DD/YYYY]

Owner / Company Representative (if applicable)

Name: [Owner / Representative Name]
Signature: _______________________________
Date: [MM/DD/YYYY]