Camper Rental Agreement Template

Camper Rental Agreement Template

This Camper Rental Agreement (“Agreement”) is made as of [Date] between:

Owner / Rental Company
[Owner / Company Legal Name]
[Entity Type, if applicable]
[Registered Address or Principal Place of Business]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Owner Phone Number]
Email: [Owner Email Address]

(“Owner”)

and

Renter
[Renter Full Name or Business Name]
[Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Renter Phone Number]
Email: [Renter Email Address]

(“Renter”).

Owner and Renter may be referred to individually as a “Party” and together as the “Parties”.

1. Camper Details

1.1 Camper Description. Owner rents to Renter the following camper (“Camper”):

• Camper Type: [Pop-Up / Teardrop / Truck Camper / Small Travel Trailer / Other]

• Make: [Make]

• Model: [Model]

• Year: [Year]

• Color: [Color]

• Identification / VIN: [VIN]

• License Plate Number (if applicable): [Plate Number]

1.2 Included Equipment and Accessories. The rental includes, if applicable:

• Sleeping equipment: [Beds / Mattresses]

• Interior equipment: [Stove / Sink / Refrigerator / Heater / Lights]

• Exterior equipment: [Awning / Leveling Blocks / Outdoor Table / Chairs]

• Utility equipment: [Power Cord / Water Hose / Sewer Hose / Wheel Chocks]

• Safety items: [Fire Extinguisher / First Aid Kit]

All included items must be returned with the Camper in substantially the same condition, reasonable wear and tear excepted.

2. Rental Term, Pickup, and Return

2.1 Rental Period. The rental period begins on:

• Pickup Date and Time: [Pickup Date and Time]

and ends on:

• Return Date and Time: [Return Date and Time]

(the “Rental Period”).

2.2 Pickup Location. Renter shall take possession of the Camper at:

• Pickup Location: [Pickup Address or Location]

2.3 Return Location. Renter shall return the Camper to:

• Return Location: [Return Address or Location]

unless the Parties agree otherwise in writing.

2.4 Condition at Pickup. The Parties may complete a written condition report and/or photographs at pickup noting interior and exterior condition, tire condition, any waste tank levels (if applicable), and existing damage. Renter acknowledges receiving the Camper in good working and reasonably clean condition, except as noted in the report.

2.5 Late Return. If the Camper is returned after the agreed Return Date and Time without written extension, Owner may charge additional rental fees at [Currency and Amount] per [hour / day] and any related costs caused by the late return.

3. Rental Fees, Deposit, and Payment

3.1 Rental Rate. Renter shall pay Owner rental fees as follows:

• Daily or nightly rate: [Currency and Amount] per [day / night]

• Weekly or other rate (if applicable): [Currency and Amount] per [week / period]

• Minimum rental charge (if any): [Currency and Amount]

3.2 Security / Damage Deposit. Before taking possession, Renter shall pay a refundable security deposit of [Currency and Amount] (“Security Deposit”). Owner may apply the Security Deposit to unpaid rental fees, cleaning or dumping fees, damage, missing items, or other amounts due under this Agreement. Any remaining balance shall be returned to Renter within [Number] days after the Camper is returned and inspected, together with an itemized statement of deductions, if any.

3.3 Reservation Deposit (if applicable). At the time of booking, Renter shall pay a reservation deposit of [Currency and Amount], which will be applied toward the total rental charges.

3.4 Payment Method. All rentals, deposits, and charges shall be paid by [credit card / debit card / bank transfer / cash / other]. Renter authorizes Owner to charge the provided payment method for all amounts due under this Agreement.

4. Towing, Mounting, and Travel Area

4.1 Towable Camper. If the Camper is towable:

• Renter shall provide a towing vehicle with adequate towing capacity;

• The towing vehicle shall be equipped with a suitable hitch, ball size, safety chains, and electrical connection for lights and brakes (if equipped);

• Renter is responsible for properly coupling, securing, and checking all connections before and during travel.

4.2 Truck Camper. If the Camper is a slide-in truck camper:

• Renter shall provide a compatible truck with adequate payload capacity;

• The Camper shall be properly mounted and secured using tie-downs and hardware;

• Any changes to mounting must be agreed with Owner in advance.

4.3 Travel Area. The Camper may be used only within the following area:

• Permitted travel area: [Countries / States / Regions]

Renter shall not tow or haul the Camper:

• On roads or terrain unsuitable for the Camper;

• In restricted areas listed by Owner;

• In violation of local weight, height, or route restrictions.

5. Use of Camper and Occupancy

5.1 Permitted Use. The Camper may be used only for lawful recreational travel and temporary lodging by Renter and authorized occupants.

5.2 Authorized Occupants and Capacity.

• Maximum overnight occupants: [Number]

• Description or names of occupants: [Names or Description]

Renter shall not exceed the rated sleeping capacity of the Camper.

5.3 Smoking and Pets.

• Smoking policy: [No Smoking in Camper / Smoking Allowed Under Conditions]

• Pet policy: [No Pets / Pets Allowed]

• Additional pet deposit or fee (if any): [Currency and Amount]

Evidence of smoking or unapproved pets may result in additional cleaning or damage charges.

5.4 Prohibited Use. Renter shall not:

• Use the Camper for permanent residence;

• Use the Camper for any commercial purpose without Owner’s written consent;

• Remove fixed equipment or make structural modifications;

• Allow any person not listed as Renter or authorized occupant to sub-rent or use the Camper as a rental.

6. Condition, Cleaning, and Waste Tanks

6.1 Renter’s Duty of Care. Renter shall:

• Use the Camper carefully and safely;

• Follow instructions provided by Owner for operating appliances, heaters, and electrical systems;

• Keep the Camper locked and secure when unattended;

• Protect the Camper from water damage, freezing, and excessive heat.

6.2 Cleaning Responsibilities. At the end of the Rental Period, Renter shall:

• Sweep or vacuum floors;

• Wipe down surfaces;

• Remove all trash and food;

• Empty and clean the refrigerator or cooler;

• Return equipment and accessories to their places.

If extra cleaning is required, Owner may charge a cleaning fee of [Currency and Amount] or the actual cost of professional cleaning.

6.3 Waste Tanks (if applicable). If the Camper has toilet or waste tanks:

• Renter is responsible for properly emptying black and grey water tanks before return;

• Waste tanks shall be emptied at an appropriate dump station;

• If waste tanks are not returned empty, Owner may charge a dumping fee of [Currency and Amount] per tank or a flat fee of [Currency and Amount].

7. Insurance and Risk of Loss

7.1 Insurance for Towing Vehicle. Renter is responsible for maintaining any required insurance for the towing vehicle or truck used with the Camper, including liability coverage and any additional coverage required by law.

7.2 Camper Coverage.

☐ Owner maintains insurance on the Camper. Coverage details: [Coverage Description].
☐ Renter must obtain and provide proof of rental insurance that covers damage to the Camper during the Rental Period.

7.3 Risk of Loss. Except to the extent caused by Owner, Renter bears the risk of loss, theft, or damage to the Camper and included equipment from pickup until return and acceptance by Owner.

8. Accidents, Damage, and Security Deposit

8.1 Accidents and Incidents. In the event of an accident, damage, theft, or incident involving the Camper, Renter shall:

• Ensure safety and contact emergency services if needed;

• Notify law enforcement where required by law;

• Notify Owner as soon as reasonably possible;

• Provide Owner with a description of the incident and copies of any reports.

8.2 Responsibility for Damage. Subject to any applicable insurance or waivers, Renter is responsible for:

• Physical damage to the camper body, roof, frame, and exterior;

• Damage to interior surfaces, furniture, appliances, windows, and doors;

• Damage to awnings, jacks, steps, and stabilizers;

• Tire damage not caused by normal wear;

• Missing or damaged equipment and accessories;

• Reasonable towing, recovery, and storage costs relating to the Camper.

8.3 Use of Security Deposit. Owner may apply the Security Deposit toward unpaid rental charges, cleaning or dumping fees, fuel or propane charges (if any), late fees, and repair or replacement costs for damage or missing items, and shall provide an itemized statement of any deductions.

9. Traffic Violations, Tolls, and Campground Rules

9.1 Violations and Fines. Renter is responsible for all parking tickets, traffic violations, tolls, campground fines, and similar penalties incurred during the Rental Period.

9.2 Administrative Fees. If Owner receives notices of violations or tolls, Owner may pay or transfer them as permitted and charge Renter the amounts plus an administrative fee of [Currency and Amount] per incident.

9.3 Campground and Park Rules. Renter shall comply with all campground, RV park, and public land rules, including check-in and check-out times, quiet hours, fire rules, occupancy limits, and waste disposal requirements.

10. Cancellation, Changes, and Early Return

10.1 Cancellation Policy. Renter acknowledges the following cancellation terms:

• Cancellation more than [Number] days before Pickup Date: [Refund or Fee Terms]

• Cancellation [Number] days or less before Pickup Date: [Refund or Fee Terms]

10.2 Changes to Reservation. Changes to dates, length of rental, or travel plans are subject to Owner’s availability and may result in a rate adjustment or change fee of [Currency and Amount].

10.3 Early Return. Renter may return the Camper before the scheduled Return Date. Unless Owner agrees otherwise in writing, early return does not entitle Renter to a refund of unused rental days.

11. Indemnity and Limitation of Liability

11.1 Renter’s Indemnity. To the fullest extent allowed by law, Renter shall indemnify and hold Owner harmless from third-party claims, damages, fines, and expenses arising from Renter’s or any authorized driver’s or occupant’s use, towing, or occupancy of the Camper during the Rental Period, except to the extent caused by Owner’s intentional misconduct or gross negligence.

11.2 Owner’s Liability. To the extent permitted by law, Owner is not liable for:

• Loss or damage to Renter’s personal property in or around the Camper;

• Loss or damage to any items transported with the Camper;

• Indirect, incidental, or consequential damages;

• Loss of enjoyment, lost profits, or trip interruption.

12. Governing Law and Dispute Resolution

12.1 Governing Law. This Agreement is governed by the laws of [State/Province, Country], without regard to conflict-of-law rules.

12.2 Dispute Resolution. The Parties shall first attempt in good faith to resolve any dispute arising from this Agreement through informal discussions. If not resolved, disputes may be brought before the courts of [City, State/Province, Country] or resolved by [mediation / arbitration] if the Parties agree in writing.

13. Miscellaneous

13.1 Entire Agreement. This Agreement constitutes the entire understanding between the Parties regarding the rental of the Camper and supersedes all prior written or verbal arrangements on this subject.

13.2 Amendments. Any amendment or change to this Agreement must be in writing and signed or clearly agreed by both Parties.

13.3 Assignment. Renter may not assign this Agreement or transfer any rights or obligations without Owner’s prior written consent. Owner may assign this Agreement or its interest in the Camper, subject to applicable law.

13.4 Notices. Formal notices under this Agreement shall be sent to the contact details listed at the beginning of this Agreement or to updated contact details provided in writing.

13.5 Severability. If any provision of this Agreement is found invalid or unenforceable, the remaining provisions shall remain in full force and effect.

14. Signatures

By signing below, the Parties acknowledge that they have read, understood, and agree to be bound by the terms of this Camper Rental Agreement.

Owner / Rental Company

Signature: _______________________________
Name: [Authorized Signatory Name]
Title: [Title]
Date: [Date]

Renter

Signature: _______________________________
Name: [Renter Full Name]
Driver’s License Number: [Number]
Issuing State/Province/Country: [Jurisdiction]
Date: [Date]