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Vehicle Receipt Template
Provide clear written proof of payment and vehicle details for buyers and sellers.
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Vehicle Receipt Template
Vehicle Receipt
Receipt No.: [Receipt Number]
Date of Receipt: [MM/DD/YYYY]
1. Parties
Seller
Name: [Seller Full Name or Business Name]
Address: [Seller Street Address]
City, State/Province, ZIP/Postal Code, Country: [Seller City, State/Province, ZIP/Postal Code, Country]
Phone: [Seller Phone Number]
Email: [Seller Email Address]
Buyer
Name: [Buyer Full Name or Business Name]
Address: [Buyer Street Address]
City, State/Province, ZIP/Postal Code, Country: [Buyer City, State/Province, ZIP/Postal Code, Country]
Phone: [Buyer Phone Number]
Email: [Buyer Email Address]
2. Vehicle Details
Vehicle Type: [Car / Truck / Motorcycle / Other]
Make: [Vehicle Make]
Model: [Vehicle Model]
Year: [Vehicle Year]
Color: [Vehicle Color]
Body Style: [Sedan / SUV / Pickup / Van / Coupe / Other]
Vehicle Identification Number (VIN): [VIN]
License Plate Number (if applicable): [Plate Number]
Odometer Reading at Time of Sale: [Odometer Reading and Unit]
3. Payment and Price
Total Purchase Price: [Currency and Amount in Numbers]
Total Purchase Price (in Words): [Amount in Words]
Payment Received on Date of Receipt: [Currency and Amount]
Payment Status (select one):
☐ Full payment received – no remaining balance.
☐ Partial payment received – remaining balance due.
If partial payment:
Deposit / Partial Payment Amount: [Currency and Amount]
Remaining Balance Due: [Currency and Amount]
Due Date for Remaining Balance: [MM/DD/YYYY]
4. Payment Method
Payment Method Used for This Receipt (select or complete):
☐ Cash
☐ Bank transfer
☐ Credit / debit card
☐ Cashier’s check
☐ Personal check
☐ Other: [Payment Method Description]
Reference / Transaction Number (if applicable): [Transaction or Check Number]
5. Basic Transaction Description
This receipt confirms that the Seller has received the amount listed in Section 3 from the Buyer as payment for the vehicle described in Section 2.
Purpose of Payment (select one or describe):
☐ Full purchase of vehicle
☐ Deposit / down payment toward purchase
☐ Final balance payment
☐ Other: [Short Description of Purpose]
6. Delivery and Possession
Vehicle Delivery Status (select one):
☐ Vehicle delivered to Buyer on [MM/DD/YYYY] at [Time]
☐ Vehicle will be delivered to Buyer on [MM/DD/YYYY] at [Time]
☐ Vehicle pickup arranged by Buyer on [MM/DD/YYYY] at [Time]
Location of Delivery or Pickup: [Address or Location Description]
7. Acknowledgments
Seller Acknowledgment
The Seller acknowledges receipt of the payment amount recorded in this Vehicle Receipt and confirms that the information provided in Sections 1–6 is accurate to the best of the Seller’s knowledge.
Buyer Acknowledgment
The Buyer acknowledges that this Vehicle Receipt serves as proof of payment for the vehicle described in Section 2 and that the Buyer has received or will receive the vehicle as described, subject to any separate written agreement or bill of sale between the Parties.
8. Optional Notes
Optional notes or references (if any):
Related Bill of Sale or Agreement Reference: [Document Title or Reference Number]
Additional comments: [Short Notes or Conditions, if any]
9. Signatures
Seller
Signature: _______________________________
Printed Name: [Seller Full Name or Authorized Signatory]
Title (if business seller): [Title]
Date: [MM/DD/YYYY]
Buyer
Signature: _______________________________
Printed Name: [Buyer Full Name or Authorized Signatory]
Title (if business buyer): [Title]
Date: [MM/DD/YYYY]
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Easy-to-understand jargon
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Learn more about
Vehicle Receipt Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
VEHICLE RECEIPT TEMPLATE FAQ
What is a vehicle receipt?
A vehicle receipt is a written document that confirms payment for a vehicle. It usually includes the buyer and seller details, vehicle description, purchase price, payment method, and the date the payment was received. It is often used together with a bill of sale.
How is a vehicle receipt different from a bill of sale?
A bill of sale records the transfer of ownership and sale terms, while a vehicle receipt mainly proves that the buyer paid a specific amount on a specific date. In many transactions, the bill of sale and the receipt are separate documents that support each other.
When should I use this vehicle receipt template?
Use this template whenever money changes hands for a vehicle purchase — whether it is a private sale between individuals, a small dealer sale, or a partial payment or deposit on a vehicle. It helps both sides keep a clear record of the transaction.
What information should a vehicle receipt include?
It should clearly list the buyer and seller, the vehicle details (make, model, year, VIN), the purchase price, currency, any deposits or balance, the payment method, and the date. Adding signatures from both parties makes the receipt stronger as evidence.
Is a vehicle receipt legally required?
Local rules vary. Even if not required, a written receipt is strongly recommended because it helps prove what was paid and when. It can be useful for registration, accounting, taxes, and resolving any future disputes. For specific legal requirements, check local law or ask a licensed attorney.
Can AI Lawyer help me customize this vehicle receipt?
Yes. AI Lawyer can help you adapt this Vehicle Receipt template to match your specific deal by adjusting the fields, wording, and extra notes while keeping it clear and professional. You still decide the real numbers, dates, and terms.
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