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Rent and Deposit Receipt Template
Provide clear written proof of rent and deposit payments for landlords, tenants, and property managers.
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Rent and Deposit Receipt Template
[Landlord / Property Management Company Name]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]
1. Receipt Information
Receipt Title: Rent and Deposit Receipt
Receipt No.: [Receipt Number]
Receipt Date: [MM/DD/YYYY]
Location: [City, State/Province, Country]
2. Parties
Landlord / Property Manager (Recipient)
Name or Business Name: [Landlord or Company Name]
Contact Person (if business): [Contact Name]
Tenant (Payer)
Tenant Name(s): [Tenant Full Name(s)]
Tenant Address (if different from rental address): [Tenant Mailing Address]
Phone: [Tenant Phone Number]
Email: [Tenant Email Address]
3. Rental Property Details
Property Type: [Apartment / House / Room / Commercial Unit / Other]
Property Address: [Street Address]
Unit / Apartment / Suite No.: [Unit Number]
City, State/Province, ZIP/Postal Code, Country: [City, State/Province, ZIP/Postal Code, Country]
Lease / Rental Agreement No. (if any): [Agreement Number]
Lease / Rental Agreement Date: [MM/DD/YYYY]
4. Payment Details
Date Payment Received: [MM/DD/YYYY]
4.1 Rent Payment
Rent Amount Paid: [Currency and Amount]
Rent Period Covered:
From: [Start Date of Rent Period]
To: [End Date of Rent Period]
4.2 Deposit Payments
Security Deposit Amount Received: [Currency and Amount]
Type of Security Deposit: [General / Damage / Cleaning / Other]
Additional Deposit (if any): [Currency and Amount]
Description of Additional Deposit: [Description]
4.3 Other Amounts (Optional)
Late Fee Paid: [Currency and Amount]
Other Charges Paid: [Currency and Amount]
Description of Other Charges: [Description]
5. Payment Method
Payment Method (select or describe):
☐ Cash
☐ Check – Check No.: [Check Number]
☐ Bank Transfer – Reference: [Transfer Reference]
☐ Credit Card – Last 4 digits: [XXXX]
☐ Debit Card – Last 4 digits: [XXXX]
☐ Money Order – No.: [Money Order Number]
☐ Other: [Payment Method Description]
6. Amounts and Balance Summary
Total Payment Received Today: [Currency and Amount]
Breakdown of Total Payment:
Applied to Current Rent: [Currency and Amount]
Applied to Past-Due Rent (if any): [Currency and Amount]
Applied to Security Deposit: [Currency and Amount]
Applied to Other Deposits: [Currency and Amount]
Applied to Fees / Other Charges: [Currency and Amount]
Remaining Balances (if applicable):
Remaining Rent Due for Period: [Currency and Amount]
Outstanding Past-Due Rent: [Currency and Amount]
Other Amounts Outstanding: [Currency and Amount]
7. Notes (Optional)
Notes:
[For example: terms about deposit being held under lease, non-refundable portions, agreement about payment plan, or notices about future due dates]
8. Acknowledgment and Signatures
Landlord / Property Manager (Recipient)
Name: [Recipient Name]
Title / Role (if business): [Title or Role]
Signature: _______________________________
Date: [MM/DD/YYYY]
Tenant (Payer) – Optional Signature
I acknowledge that the payment(s) described above have been made and correctly recorded on this receipt.
Tenant Name: [Tenant Full Name]
Signature (if used): _______________________________
Date: [MM/DD/YYYY]
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Easy-to-understand jargon
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Details
Learn more about
Rent and Deposit Receipt Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
RENT AND DEPOSIT RECEIPT TEMPLATE FAQ
What is a Rent and Deposit Receipt?
A Rent and Deposit Receipt is a written record confirming that a landlord or property manager has received a rent payment, a deposit, or both from a tenant. It usually shows the date, amount, period covered, payment method, and any deposit being held under a lease or rental agreement.
When should I use this Rent and Deposit Receipt?
Use this receipt whenever you collect rent, a security deposit, a key or damage deposit, or a combination of rent and deposits from a tenant. It is especially useful at lease signing (first month’s rent plus deposit) and whenever you want a clear paper trail of what was paid and when.
What should be included in a rent and deposit receipt?
A complete receipt should include the parties’ names, the property address, the rent period, amounts for rent and each deposit, the payment method, the date received, any remaining balance, and signatures or contact details for the person who received the payment.
Is this receipt the same as a lease agreement?
No. The lease or rental agreement sets the full terms of the tenancy. This receipt only confirms that rent and/or deposits have been paid under that agreement. It is best practice to reference the lease or rental agreement number and date on the receipt.
Can this template be used for partial payments or late fees?
Yes. You can show how much was paid toward current rent, past-due rent, deposits, and any late fees, then show the remaining balance. This helps both landlord and tenant see the status of the account in a clear, simple format.
Can AI Lawyer help me customize this Rent and Deposit Receipt template?
Yes. AI Lawyer can help you adapt this Rent and Deposit Receipt template to your lease terms by adjusting fields, adding local disclosure requirements, and matching the wording to your rental documents while keeping it clear and easy to understand.
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