RV Rental Agreement Template

RV Rental Agreement Template

This RV Rental Agreement (“Agreement”) is made as of [Date] between:

Owner / Rental Company
[Owner / Company Legal Name]
[Entity Type, if applicable]
[Registered Address or Principal Place of Business]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Owner Phone Number]
Email: [Owner Email Address]

(“Owner”)

and

Renter
[Renter Full Name or Business Name]
[Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Renter Phone Number]
Email: [Renter Email Address]

(“Renter”).

Owner and Renter may be referred to individually as a “Party” and together as the “Parties”.

1. RV Details

1.1 RV Description. Owner rents to Renter the following recreational vehicle (“RV”):

• RV Type: [Class A / Class B / Class C / Campervan / Travel Trailer / Fifth Wheel]

• Make: [Make]

• Model: [Model]

• Year: [Year]

• Color: [Color]

• Vehicle Identification Number (VIN): [VIN]

• License Plate Number: [Plate Number]

• Odometer Reading at Pickup: [Odometer Reading]

1.2 Included Equipment and Accessories. The rental includes, as applicable:

• Interior equipment: [Beds / Kitchen Equipment / Toilet / Shower / Other]

• Exterior equipment: [Awning / Outdoor Chairs / Grill / Leveling Blocks]

• Utility equipment: [Power Cables / Water Hose / Sewer Hose / Pressure Regulator]

• Safety items: [Fire Extinguisher / First Aid Kit / Warning Triangles]

All such items must be returned with the RV in substantially the same condition, reasonable wear and tear excepted.

2. Rental Term, Pickup, and Return

2.1 Rental Period. The rental period begins on:

• Pickup Date and Time: [Pickup Date and Time]

and ends on:

• Return Date and Time: [Return Date and Time]

(the “Rental Period”).

2.2 Pickup Location. Renter shall take possession of the RV at:

• Pickup Location: [Pickup Address or Location]

2.3 Return Location. Renter shall return the RV to:

• Return Location: [Return Address or Location]

unless the Parties agree otherwise in writing.

2.4 Condition at Pickup. The Parties may complete a written condition report and/or photographs at pickup noting interior and exterior condition, fuel level, propane level, waste tank levels, and existing damage. Renter acknowledges receiving the RV in good operating and clean condition, except as noted in the report.

2.5 Late Return. If the RV is returned after the agreed Return Date and Time without written extension, Owner may charge additional rental fees at [Amount] per [hour / day] and any related costs caused by the late return.

3. Rental Fees, Deposit, and Payment

3.1 Rental Rate. Renter shall pay Owner rental fees as follows:

• Nightly or daily rate: [Currency and Amount] per [night / day]

• Weekly or other rate (if applicable): [Currency and Amount] per [week / period]

• Minimum rental charge (if any): [Currency and Amount]

3.2 Security / Damage Deposit. Before taking possession, Renter shall pay a refundable security deposit of [Currency and Amount] (“Security Deposit”). Owner may apply the Security Deposit to unpaid rental fees, fuel or propane charges, dumping or cleaning fees, damage, missing items, or other amounts due under this Agreement. Any remaining balance shall be returned to Renter within [Number] days after the RV is returned and inspected.

3.3 Reservation Deposit (if separate). At the time of booking, Renter shall pay a reservation deposit of [Currency and Amount], which will be applied toward the total rental charges.

3.4 Payment Method. All charges and deposits shall be paid by [credit card / debit card / bank transfer / cash / other]. Renter authorizes Owner to charge the provided payment method for all amounts due under this Agreement.

4. Mileage, Generator Use, Fuel, and Propane

4.1 Mileage Allowance.

• Included mileage: [Number] miles / kilometers per [day / rental]

• Excess mileage charge: [Currency and Amount] per mile / kilometer over the allowance

Beginning and ending odometer readings will be recorded at pickup and return.

4.2 Generator Use (if applicable).

• Included generator hours: [Number] hours per [day / rental]

• Excess generator use charge: [Currency and Amount] per hour over the allowance

4.3 Fuel. The RV is provided with:

• Fuel level at pickup: [Fuel Level]

Renter must return the RV with [Fuel Level / Full Tank]. If the RV is returned with less fuel than required, Owner may charge refueling at [Currency and Amount] per [gallon / liter] or a flat refueling fee of [Currency and Amount].

4.4 Propane. The RV is provided with propane level at pickup: [Propane Level]. Renter shall either refill propane to the same level before return or pay a propane refill charge of [Currency and Amount].

5. Use of RV and Occupancy

5.1 Permitted Use. The RV may be used only for lawful recreational travel and temporary lodging by Renter and the authorized occupants listed below.

5.2 Authorized Drivers. Only the following persons may operate the RV (if motorized):

• [Driver Name 1]

• [Driver Name 2]

• [Additional Authorized Driver Names]

Each driver must hold a valid driver’s license appropriate for the RV and meet all age and driving-record requirements specified by law and Owner.

5.3 Authorized Occupants. Maximum number of overnight occupants: [Number]. Names or description of occupants: [Occupant Names or Description].

5.4 Travel Area and Roads. Renter may travel with the RV within the following area:

• Permitted travel area: [Country / States / Regions]

Renter shall not:

• Drive or tow the RV on unsafe or unsuitable roads;

• Take the RV off-road or onto unpaved trails not suitable for RVs;

• Take the RV into restricted or prohibited regions listed by Owner.

5.5 Smoking and Pets.

• Smoking policy: [Smoking Allowed / No Smoking in RV]

• Pet policy: [Pets Allowed / No Pets]

• Additional pet deposit or fee (if any): [Currency and Amount]

Evidence of smoking or unapproved pets may result in additional cleaning or damage charges.

6. Condition, Maintenance, Cleaning, and Waste Tanks

6.1 Renter’s Duty of Care. Renter shall:

• Use the RV carefully and safely;

• Follow manufacturer instructions for systems and equipment;

• Keep the RV locked and secure when unattended;

• Protect the RV from avoidable damage, freezing, or water intrusion.

6.2 Routine Checks. During the Rental Period, Renter shall monitor:

• Engine oil and coolant levels (if motorized);

• Tire condition and pressure;

• Operation of lights, brakes, and signals;

• Water, propane, battery, and waste tank levels.

6.3 Cleaning. Renter shall return the RV in reasonably clean condition, including:

• Interior swept and wiped down;

• Trash removed;

• Dishes washed and stored;

• Refrigerator emptied;

• Bedding and linens handled as agreed.

If extra cleaning is required, Owner may charge a cleaning fee of [Currency and Amount] or the actual cost of professional cleaning.

6.4 Waste Tanks. Renter is responsible for properly emptying and rinsing the black and grey water tanks before returning the RV, unless the Parties agree otherwise. If waste tanks are not returned empty, Owner may charge a dumping fee of [Currency and Amount] per tank or a flat fee of [Currency and Amount].

7. Insurance and Risk of Loss

7.1 Insurance Coverage.

☐ Owner provides basic liability coverage for the RV as required by law. Coverage details: [Coverage Description].
☐ Renter must obtain rental RV insurance or provide proof of existing coverage that applies to the RV during the Rental Period.

7.2 Renter’s Insurance Obligations. Renter shall maintain any additional liability, collision, comprehensive, and personal effects coverage required by law, campground policies, or Owner. Proof of coverage shall be provided upon request.

7.3 Risk of Loss. Except to the extent caused by Owner, Renter bears the risk of loss, theft, or damage to the RV and included equipment from pickup until return and acceptance by Owner.

8. Accidents, Damage, and Security Deposit

8.1 Accidents and Incidents. In the event of any accident, injury, damage, theft, or incident involving the RV, Renter shall:

• Ensure safety and contact emergency services if needed;

• Notify law enforcement if required by law;

• Notify Owner as soon as reasonably possible;

• Provide Owner with details of the incident and copies of any reports.

8.2 Responsibility for Damage. Subject to any applicable insurance or waivers, Renter is responsible for:

• Physical damage to the RV interior and exterior;

• Damage to awnings, slide-outs, steps, or leveling systems;

• Broken or missing equipment or accessories;

• Tire damage not caused by normal wear;

• Costs of towing, recovery, and storage relating to the RV.

8.3 Use of Security Deposit. Owner may apply the Security Deposit to cover any unpaid fees, fuel or propane charges, cleaning or dumping fees, late return fees, and repair or replacement costs for damage or missing items, and shall provide an itemized statement of any deductions.

9. Traffic Violations, Tolls, and Campground Rules

9.1 Violations and Fines. Renter is responsible for all parking tickets, traffic violations, tolls, campground fines, and similar penalties incurred during the Rental Period.

9.2 Administrative Fees. If Owner receives notices of violations or tolls, Owner may pay or transfer them as permitted and charge Renter the amounts plus an administrative fee of [Currency and Amount] per incident.

9.3 Campground and Park Rules. Renter shall comply with all campground, RV park, and public land rules, including check-in/check-out times, quiet hours, hookup rules, fire and BBQ rules, and occupancy limits.

10. Cancellation, Changes, and Early Return

10.1 Cancellation Policy. Renter acknowledges the following cancellation terms:

• Cancellation more than [Number] days before Pickup Date: [Refund or Fee Terms]

• Cancellation [Number] days or less before Pickup Date: [Refund or Fee Terms]

10.2 Changes to Reservations. Changes to dates, destinations, or duration are subject to Owner’s availability and may result in a rate adjustment or change fee of [Currency and Amount].

10.3 Early Return. Renter may return the RV before the scheduled Return Date. Unless Owner agrees otherwise in writing, early return does not entitle Renter to a refund of unused rental days.

11. Indemnity and Limitation of Liability

11.1 Renter’s Indemnity. To the fullest extent allowed by law, Renter shall indemnify and hold Owner harmless from third-party claims, damages, fines, and expenses arising from Renter’s or any authorized driver’s use or occupancy of the RV during the Rental Period, except to the extent caused by Owner’s intentional misconduct or gross negligence.

11.2 Owner’s Liability. To the extent permitted by law, Owner is not liable for:

• Loss or damage to Renter’s personal property or belongings in the RV;

• Loss or damage to any items carried in or on the RV;

• Indirect, incidental, or consequential damages;

• Loss of enjoyment, lost profits, or trip interruption.

12. Governing Law and Dispute Resolution

12.1 Governing Law. This Agreement is governed by the laws of [State/Province, Country], without regard to conflict-of-law rules.

12.2 Dispute Resolution. The Parties shall first attempt in good faith to resolve any dispute arising from this Agreement through informal discussions. If not resolved, disputes may be brought before the courts of [City, State/Province, Country] or resolved by [mediation / arbitration] if the Parties agree in writing.

13. Miscellaneous

13.1 Entire Agreement. This Agreement constitutes the entire understanding between the Parties regarding the rental of the RV and supersedes all prior written or verbal arrangements on this subject.

13.2 Amendments. Any change or amendment must be in writing and signed or clearly agreed by both Parties.

13.3 Assignment. Renter may not assign this Agreement or transfer any rights or obligations without Owner’s prior written consent. Owner may assign this Agreement or its interest in the RV, subject to applicable law.

13.4 Notices. Formal notices under this Agreement shall be sent to the contact details listed at the beginning of this Agreement or to updated contact details provided in writing.

13.5 Severability. If any provision of this Agreement is found invalid or unenforceable, the remaining provisions shall remain in full force and effect.

14. Signatures

By signing below, the Parties acknowledge that they have read, understood, and agree to be bound by the terms of this RV Rental Agreement.

Owner / Rental Company

Signature: _______________________________
Name: [Authorized Signatory Name]
Title: [Title]
Date: [Date]

Renter

Signature: _______________________________
Name: [Renter Full Name]
Driver’s License Number: [Number]
Issuing State/Province/Country: [Jurisdiction]
Date: [Date]