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Room Rental Agreement Template – New York
Define clear rental terms and responsibilities in New York with this professional Room Rental Agreement Template.
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Room Rental Agreement
This Room Rental Agreement ("Agreement") is entered into on [Date], by and between:
Landlord / Primary Tenant: [Full Name]
Address: [Full Property Address]
Email: [Email Address]
Phone: [Phone Number]
and
Renter: [Full Name]
Email: [Email Address]
Phone: [Phone Number]
Together referred to as the "Parties."
1. Property and Room Description
The Renter occupies a private room at [Property Address], designated [Room Identifier], within a multi‑tenant household. Room features: [window orientation / closet / furnishings]; any included furniture is listed in an attached inventory. Shared amenities may include: ☐ Kitchen ☐ Bathroom ☐ Living Room ☐ Laundry ☐ Other: [Describe].
2. Term of Agreement
The tenancy begins on [Start Date] and is either fixed‑term until [End Date] or month‑to‑month with [X] days’ written notice. Early termination, if requested, requires mutual written agreement and may involve a reasonable re‑letting or administrative fee if permitted. Check‑in and check‑out inspections with photos are recommended and may be attached.
3. Rent and Payment Terms
Monthly rent is $[Amount], due on the [Day] of each month via [Method]. A late fee of $[Amount] may apply after [X] days; communication about delays should be made before the due date when possible. Receipts or portal confirmations will serve as payment evidence.
4. Security Deposit
A deposit of $[Amount] will be held for the term and may cover unpaid amounts or excessive damage. Within [X] days after vacating, an itemized statement of deductions, if any, and a refund of the balance will be provided. Renter should share a forwarding address and preferred refund method.
5. Utilities and Expenses
Utilities are ☐ included ☐ shared. Allocation: Electricity [Equal/%], Water [Equal/%], Internet [Equal/%], Gas [Equal/%], Trash [Equal/%]. Additional recurring services (e.g., cleaning, streaming) should be documented here with cost shares: [Services/Amounts]. Overages attributable to unusual use may be reconciled with notice and documentation.
6. House Rules and Conduct
Quiet hours: [Times]; respectful use of shared spaces is expected, including cleaning after use and proper waste sorting. Guest policy: [Approval limits / frequency]; overnight guests beyond [X] nights per month require consent. Smoking indoors is prohibited; pet policy: ☐ none ☐ allowed with [Deposit/Rules].
7. Repairs and Maintenance
Report issues promptly via [Channel]; do not attempt major repairs without permission. Renter is responsible for damage caused by negligence or misuse; Landlord handles building systems and code compliance. Access for repairs will be scheduled with reasonable notice, except emergencies.
8. Shared Space Etiquette and Storage
Maintain cleanliness in common areas; any rotating schedules or shared supply funds should be recorded here: [Details]. Storage in common areas is limited to [Areas]; items must not block hallways or exits. Bikes/vehicles: [Rules/Permits/Spaces].
9. Termination and Move‑Out
Provide timely written notice and coordinate a move‑out inspection. All keys and access devices must be returned; unpaid amounts and shared utility balances will be settled within [X] days. Left items will be handled per agreed procedure and applicable law.
10. Governing Law; Entire Agreement
This Agreement is governed by [State] law and represents the Parties’ entire understanding. Modifications require written signatures of both Parties. Severability applies to any unenforceable clause without affecting the remainder.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
Landlord / Primary Tenant Signature
Name: ______________________
Date: ______________________
Renter Signature
Name: ______________________
Date: ______________________
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Room Rental Agreement Template – New York
New York Room Rental Agreement FAQ
Q: How to avoid confusion about shared purchases?
A: Agree on a small monthly contribution or rotate purchases like cleaning supplies and basic groceries if shared. Keep simple records so reimbursements are easy. Review monthly to stay fair.
Q: Is month‑to‑month better than fixed‑term?
A: Month‑to‑month offers flexibility but less predictability for both Parties. Fixed‑term provides stability and clearer planning for renewals. Choose the format that matches your needs and the local market.
Q: What’s a good guest limit?
A: Many households allow a few nights per month without prior consent and require notice beyond that. Put expectations in writing so roommates know what to expect. Consistency prevents disputes.
Q: How do we handle package deliveries?
A: State where packages should be left and who can accept them. Remind occupants to pick up promptly to avoid clutter. Add a note about liability if items go missing.
Q: How to document payments cleanly?
A: Use an online portal or provide receipts for cash/check. Ask for remittance advice for ACH or wire. Keep a shared folder with confirmations for transparency.
Q: What if someone keeps missing chores?
A: Address it early and refer to the written rotation. If behavior doesn’t improve, discuss adjustments or consequences at renewal. Positive reinforcement often works best.
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