Room and Board Agreement Template

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This Room and Board Agreement (the “Agreement”) is made as of [Effective Date] by and between:

Host/Provider: [Host Full Name], address: [Address] (“Host”).

Resident/Occupant: [Resident Full Name], address: [Address] (“Resident”).

1. Premises and Living Arrangement

1.1 Address: [Full Address] (the “Home”).

1.2 Room Provided: [Room description] (the “Room”).

1.3 Shared Areas: ☐ Kitchen ☐ Bathroom ☐ Living room ☐ Laundry ☐ Other: [List].

1.4 Furnishings (Optional): [Bed, desk, etc., or “None”].

1.5 Occupancy Limits: Only the Resident may occupy the Room unless approved in writing.

2. Term

2.1 Start Date: [Start Date].

2.2 Term Type (Select One): ☐ Month-to-month ☐ Fixed term until [End Date].

2.3 Trial Period (Optional): [__] days (if applicable).

3. Board (Meals/Food Support)

3.1 Meal Plan (Select One):

☐ Meals included: ☐ breakfast ☐ lunch ☐ dinner on [Days]

☐ Food allowance/grocery contribution: $[Amount] per ☐ week ☐ month

☐ Kitchen access only (no meals provided)

☐ Other: [Describe]

3.2 Dietary Restrictions (Optional): [List].

3.3 Meal Schedule (Optional): [Time windows].

4. Payment or Service Exchange

4.1 Monthly Payment: $[Amount], due on the [__] day of each month.

4.2 Payment Method: ☐ Bank transfer ☐ Cash ☐ Check ☐ Other: [Method].

4.3 Service-in-Exchange (Optional):

☐ No services required

☐ Resident will provide services instead of part/all payment:

Service type(s): [Childcare, cleaning, caregiving, tutoring, etc.]
Expected hours: [__] hours per ☐ week ☐ month
Value credited: $[Amount] per hour (or $[Monthly credit])
Tracking method: [Timesheet/weekly check-in]

Service type(s): [Childcare, cleaning, caregiving, tutoring, etc.]

Expected hours: [__] hours per ☐ week ☐ month

Value credited: $[Amount] per hour (or $[Monthly credit])

Tracking method: [Timesheet/weekly check-in]

4.4 Late Payment (Optional): Payment is late after [] days; late fee: $[] (if permitted).

5. Utilities and Expenses

5.1 Included: ☐ Electricity ☐ Gas ☐ Water ☐ Internet ☐ Trash ☐ Other: [List].

5.2 Not Included / Shared Costs: [List + split method].

6. House Rules

6.1 Quiet Hours (Optional): [Times].

6.2 Guests: Guests are ☐ allowed ☐ limited to [rules]. Overnight guests: [rules].

6.3 Smoking/Vaping: ☐ Not allowed ☐ Allowed only: [Where].

6.4 Pets: ☐ Not allowed ☐ Allowed with rules: [Rules].

6.5 Cleanliness: Resident will keep the Room clean and share chores: [Chore expectations].

6.6 Respect and Safety: No illegal activity; respect privacy and personal property.

7. Privacy and Access

7.1 Host will respect the Resident’s privacy and provide reasonable notice before entering the Room, except emergencies.

7.2 Resident agrees to follow household security procedures: [Keys, locks, alarm rules].

8. Property Condition and Damage

8.1 Resident will return the Room in good condition, normal wear and tear excepted.

8.2 Resident is responsible for damage caused by Resident or guests.

9. Termination and Move-Out

9.1 Either party may terminate by giving at least [__] days’ written notice, or the minimum required by law, whichever is greater.

9.2 Upon termination, Resident will move out by [Move-Out Date/Time] and return keys.

9.3 Final payment and expense settlement will occur within [__] days of move-out.

10. Dispute Resolution (Optional)

10.1 The Parties will try to resolve disputes in good faith. If needed, they may use: ☐ mediator ☐ written plan ☐ other: [Method].

11. Governing Law (Optional)

11.1 This Agreement is governed by the laws of [State/Country].

Signatures

By signing below, the Parties agree to this Room and Board Agreement.

Host/Provider: [Full Name]

Date: [Date]

Signature: ___________________________

Resident/Occupant: [Full Name]

Date: [Date]

Signature: ___________________________

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Room and Board Agreement Template

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Room and Board Agreement Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a room and board agreement?

A Room and Board Agreement is an arrangement where one party provides a room (housing) and meals (or food allowance) and the other party provides payment and/or services in return. It’s common for live-in caregivers, students, au pairs (with proper programs), family arrangements, or work-for-housing setups.

Is this the same as a lease?

Not always. It can be similar to a rental agreement, but it often includes additional terms about meals, schedules, chores, and household rules. Depending on local law, the occupant may still have tenant rights, even if living in someone’s home. This template is written to be clear while remaining flexible.

What should be included?

Include: room details, what meals are included, payment or service exchange, schedule, house rules, privacy, visitors, termination notice, and what happens if terms are not followed. This template includes a section for in-kind services and a simple house rules structure.

How do you value services instead of payment?

Specify tasks, expected hours, and a fair value (hourly rate or monthly credit). This template includes a section to define services, hours, and how they reduce the payment amount.

How do you end a room and board arrangement?

Set a written notice period and a move-out procedure. Local rules vary, so this template uses a customizable notice clause to match the minimum legal requirement.

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