Motorcycle Rental Agreement Template

Motorcycle Rental Agreement Template

This Motorcycle Rental Agreement (“Agreement”) is made as of [Date] between:

Owner / Rental Company
[Owner / Company Legal Name]
[Entity Type]
[Registered Address or Principal Place of Business]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Owner Phone Number]
Email: [Owner Email Address]

(“Owner”)

and

Renter
[Renter Full Name]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Renter Phone Number]
Email: [Renter Email Address]

(“Renter”).

Owner and Renter may be referred to individually as a “Party” and together as the “Parties”.

1. Motorcycle Details

1.1 Motorcycle Description. Owner rents to Renter the following motorcycle (“Motorcycle”):

• Make: [Make]

• Model: [Model]

• Year: [Year]

• Color: [Color]

• Engine Size: [Engine Size]

• Vehicle Identification Number (VIN): [VIN]

• License Plate Number and Jurisdiction: [Plate Number and Jurisdiction]

• Odometer Reading at Pickup: [Odometer Reading]

1.2 Included Accessories. The rental includes the following accessories, if applicable:

• Helmets: [Number and Sizes]

• Gloves / Jacket / Protective Gear: [Description]

• Locks / Chains: [Description]

• Luggage / Top Case / Saddlebags: [Description]

• Phone mount / USB charger: [Description]

All included items must be returned with the Motorcycle in substantially the same condition, reasonable wear and tear excepted.

2. Rental Period, Pickup, and Return

2.1 Rental Period. The rental period begins on:

• Pickup Date and Time: [Pickup Date and Time]

and ends on:

• Return Date and Time: [Return Date and Time]

(the “Rental Period”).

2.2 Pickup Location. Renter shall take possession of the Motorcycle at:

• Pickup Location: [Pickup Location Address]

2.3 Return Location. Renter shall return the Motorcycle to:

• Return Location: [Return Location Address]

unless the Parties agree otherwise in writing.

2.4 Condition at Pickup. The Parties may complete a condition report and/or photographs at pickup noting body condition, tires, lights, mirrors, fuel level, and any existing damage. Renter acknowledges receiving the Motorcycle in good working order, except as noted in the report.

2.5 Late Return. If the Motorcycle is returned after the agreed Return Date and Time without written extension, Owner may charge additional rental fees of [Currency and Amount] per [hour / day], plus any related costs caused by the late return.

3. Rental Fees, Deposit, and Payment

3.1 Rental Fees. Renter shall pay rental fees as follows:

• Hourly / Daily Rate: [Currency and Amount] per [hour / day]

• Multi-day or weekly rate (if applicable): [Currency and Amount] per [period]

• Minimum rental charge: [Currency and Amount]

3.2 Security / Damage Deposit. Before taking possession, Renter shall pay a refundable security deposit of [Currency and Amount] (“Security Deposit”). Owner may apply the Security Deposit to unpaid rental charges, fuel charges, damage, missing items, fines paid on Renter’s behalf, and other amounts due under this Agreement.

3.3 Reservation Deposit (if any). At booking, Renter shall pay a reservation deposit of [Currency and Amount], to be applied to total rental charges.

3.4 Payment Method. All rental charges, deposits, and additional fees shall be paid by [credit card / debit card / cash / other]. Renter authorizes Owner to charge the payment method provided for all amounts owed under this Agreement.

4. Eligibility, Licensing, and Authorized Riders

4.1 Age Requirement. Renter and any authorized rider must be at least [Minimum Age] years old.

4.2 License Requirement. Each rider must hold a valid license or endorsement that permits operation of the Motorcycle in the jurisdiction where it is used. Renter shall provide Owner with proof of such license before taking possession.

4.3 Authorized Riders. Only the following persons may operate the Motorcycle:

• [Rider Name 1]

• [Rider Name 2]

Any additional riders must be approved by Owner in writing and must meet the same age and licensing requirements.

4.4 Experience. By signing this Agreement, Renter represents that each rider has experience operating motorcycles of similar size and power to the Motorcycle.

5. Use, Restrictions, and Safety

5.1 Permitted Use. The Motorcycle may be used only:

• For lawful personal transportation and recreation;

• On paved public roads where motorcycles are allowed;

• Within the permitted area: [City / Region / Country / Distance Limit].

5.2 Prohibited Use. Renter and any rider shall not:

• Use the Motorcycle for racing, stunts, off-road riding, or competitions;

• Use the Motorcycle for delivering goods or passengers for hire, unless expressly permitted;

• Allow more passengers than the Motorcycle is designed for;

• Operate the Motorcycle under the influence of alcohol, drugs, or impairing substances;

• Tamper with or disable safety features, odometer, or lights.

5.3 Helmet and Gear. Renter and passengers must comply with all helmet and safety gear laws and shall use appropriate protective equipment at all times while riding.

5.4 Parking and Security. Renter shall:

• Park in safe, legal locations;

• Use provided locks or chains when parked in public areas;

• Take reasonable steps to protect the Motorcycle from theft, vandalism, and weather damage.

6. Fuel, Mileage, and Roadside Assistance

6.1 Fuel. The Motorcycle is provided with fuel level at: [Fuel Level]. Renter shall return the Motorcycle with [Fuel Level / Full Tank]. If it is returned with less fuel, Owner may charge a refueling fee of [Currency and Amount] or [Currency and Amount] per [unit].

6.2 Mileage (if applicable).

☐ Unlimited mileage included; or
☐ Included mileage: [Number] miles / kilometers per [day / rental], with excess mileage charged at [Currency and Amount] per mile / kilometer.

6.3 Roadside Assistance. If the Motorcycle becomes unsafe or inoperable, Renter shall stop riding and contact [Roadside Assistance Provider / Owner Contact] at [Phone Number]. Details of any included roadside assistance program: [Program Description].

7. Condition, Maintenance, and Repairs

7.1 Duty of Care. Renter shall:

• Use the Motorcycle carefully and reasonably;

• Check tires, lights, and basic controls before riding;

• Immediately stop riding if a warning light appears or the Motorcycle feels unsafe.

7.2 Maintenance During Rental. Routine maintenance during the Rental Period is generally the Owner’s responsibility unless damage or misuse by Renter causes the need for repairs. Renter shall not perform major repairs without Owner’s consent, except in a genuine emergency where immediate action is required for safety.

7.3 Damage from Misuse. Damage caused by improper use, neglect, or violation of this Agreement is Renter’s responsibility and may be charged against the Security Deposit.

8. Insurance and Risk of Loss

8.1 Owner’s Insurance (if applicable).

☐ Owner provides basic liability coverage as required by law. Coverage details: [Coverage Limit and Terms].
☐ Owner does not provide insurance. Renter is responsible for all required insurance.

8.2 Renter’s Insurance Obligations. Renter is responsible for maintaining any personal auto, motorcycle, or travel insurance that may cover operation of the Motorcycle. If Owner requires proof of specific coverage, Renter shall provide it before taking possession.

8.3 Risk of Loss. Except to the extent caused by Owner, Renter bears the risk of loss, theft, or damage to the Motorcycle and included accessories from pickup until return and acceptance by Owner.

9. Accidents, Damage, and Theft

9.1 Accidents and Incidents. In the event of any accident, collision, injury, damage, or incident involving the Motorcycle, Renter shall:

• Ensure safety and call emergency services if needed;

• Notify law enforcement if required by law;

• Notify Owner as soon as reasonably possible;

• Provide Owner with details and copies of any reports, citations, or insurance documents.

9.2 Responsibility for Damage. Subject to applicable insurance and law, Renter is responsible for:

• Physical damage to the Motorcycle and accessories;

• Tire and wheel damage not caused by normal wear;

• Loss or theft of the Motorcycle if keys or security devices were not used or were mishandled;

• Towing and storage charges resulting from Renter’s use.

9.3 Total Loss or Theft. If the Motorcycle is stolen or declared a total loss, Renter may be liable up to the fair market value of the Motorcycle at the time of loss, less any insurance proceeds received by Owner, to the extent permitted by law and this Agreement.

10. Tickets, Fines, and Violations

10.1 Responsibility for Violations. Renter is responsible for all parking tickets, traffic violations, tolls, congestion charges, and similar penalties incurred during the Rental Period.

10.2 Processing Fees. If Owner receives notices for violations or tolls, Owner may pay or transfer such charges as permitted and charge Renter for the amounts plus an administrative fee of [Currency and Amount] per incident.

11. Return of Motorcycle

11.1 Return Requirements. Renter shall return the Motorcycle:

• By the Return Date and Time;

• To the Return Location;

• Clean and free of excessive dirt, mud, or debris;

• With included accessories, keys, and documents.

11.2 Inspection at Return. Owner will inspect the Motorcycle as soon as reasonably practicable after return. New damage, missing items, or excessive wear may be documented and charged to Renter.

11.3 Cleaning Fee. If extra cleaning is required (such as removal of mud, spilled substances, or heavy odors), Owner may charge a cleaning fee of [Currency and Amount] or the actual cost of professional cleaning.

12. Indemnification and Limitation of Liability

12.1 Renter’s Indemnity. To the extent permitted by law, Renter shall indemnify and hold Owner harmless from third-party claims, damages, fines, and expenses arising from Renter’s or any authorized rider’s use or operation of the Motorcycle during the Rental Period, except to the extent caused by Owner’s intentional misconduct or gross negligence.

12.2 Owner’s Liability. To the extent permitted by law, Owner is not liable for:

• Loss or damage to Renter’s personal property;

• Indirect, incidental, or consequential damages;

• Loss of enjoyment, lost income, or trip interruption.

13. Termination

13.1 Owner’s Right to Terminate. Owner may terminate this Agreement and require immediate return of the Motorcycle if Renter:

• Fails to pay amounts due;

• Violates eligibility, safety, or licensing requirements;

• Uses the Motorcycle in a dangerous, illegal, or prohibited manner;

• Materially breaches this Agreement.

13.2 Early Return by Renter. Renter may return the Motorcycle before the scheduled Return Date. Unless Owner agrees otherwise, early return does not automatically entitle Renter to a refund of unused rental time.

14. Governing Law and Dispute Resolution

14.1 Governing Law. This Agreement is governed by the laws of [State/Province, Country], without regard to conflict-of-law rules.

14.2 Dispute Resolution. The Parties shall first attempt to resolve disputes through good-faith discussions. If not resolved, disputes may be brought before the courts of [City, State/Province, Country] or resolved by [mediation / arbitration] if the Parties agree in writing.

15. Miscellaneous

15.1 Entire Agreement. This Agreement contains the entire understanding between the Parties regarding the rental of the Motorcycle and supersedes all prior written or verbal arrangements on this subject.

15.2 Amendments. Any amendment or change must be in writing and signed or clearly agreed by both Parties.

15.3 Assignment. Renter may not assign this Agreement or transfer rights or obligations without Owner’s prior written consent. Owner may assign this Agreement or its interest in the Motorcycle, subject to applicable law.

15.4 Notices. Formal notices under this Agreement shall be sent to the contact details listed at the beginning of this Agreement or to updated contact details provided in writing.

15.5 Severability. If any provision of this Agreement is found invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. Signatures

By signing below, the Parties acknowledge that they have read, understood, and agree to be bound by the terms of this Motorcycle Rental Agreement.

Owner / Rental Company

Signature: _______________________________
Name: [Authorized Signatory Name]
Title: [Title]
Date: [Date]

Renter

Signature: _______________________________
Name: [Renter Full Name]
Driver’s License Number: [Number]
Issuing State/Province/Country: [Jurisdiction]
Date: [Date]