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Deposit Receipt Template
Provide clear written proof of any deposit paid and how it will be applied or refunded.
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Deposit Receipt Template
[Business / Individual Name Receiving Deposit]
[Street Address]
[City, State/Province, ZIP/Postal Code, Country]
Phone: [Phone Number]
Email: [Email Address]
Website: [Website]
1. Receipt Information
Receipt Title: Deposit Receipt
Receipt No.: [Receipt Number]
Receipt Date: [MM/DD/YYYY]
Location: [City, State/Province, Country]
2. Payer Details
Payer Name or Business: [Payer Name or Business Name]
Contact Person (if business): [Contact Person Name]
Address: [Payer Street Address]
City, State/Province, ZIP/Postal Code, Country: [City, State/Province, ZIP/Postal Code, Country]
Phone: [Payer Phone Number]
Email: [Payer Email Address]
3. Related Property / Order / Agreement
Type of Transaction (select or describe):
☐ Goods purchase
☐ Service agreement
☐ Rental / Lease
☐ Event / Booking
☐ Other: [Description]
Description of Property / Goods / Services:
[Description]
Related Agreement / Contract / Order No.: [Reference Number]
Agreement / Order Date: [MM/DD/YYYY]
4. Deposit Details
Deposit Amount: [Currency and Amount]
Currency: [Currency Code]
Deposit Type (select or describe):
☐ Booking / reservation deposit
☐ Advance payment toward total price
☐ Initial installment
☐ Other: [Description]
Date Deposit Received: [MM/DD/YYYY]
5. Payment Method
Payment Method (select or describe):
☐ Cash
☐ Check – Check No.: [Check Number]
☐ Bank Transfer – Reference: [Transfer Reference]
☐ Credit Card – Last 4 digits: [XXXX]
☐ Debit Card – Last 4 digits: [XXXX]
☐ Other: [Payment Method Description]
6. Amounts and Balance (Optional)
Total Amount Due Under Agreement: [Currency and Amount]
Less Deposit Recorded on This Receipt: [Currency and Amount]
Previous Payments (if any): [Currency and Amount]
Remaining Balance After This Deposit: [Currency and Amount]
Balance Due Date (if applicable): [MM/DD/YYYY]
7. Conditions for Applying or Refunding Deposit (Summary)
The Parties acknowledge that this deposit is held and applied according to the related agreement identified in Section 3. In summary, the Parties understand that:
The deposit will be applied as follows: [Description of how the deposit will be applied, such as “credited toward final invoice” or “applied to first month’s rent”].
The deposit may be non-refundable or refundable based on conditions such as cancellation dates, performance of services, or return of property, as stated in the related agreement and applicable law.
Any refund or forfeiture of the deposit will follow the terms of the related agreement and any required legal timeframes.
Additional Conditions (if any):
[Additional conditions or references to specific clauses in the main agreement]
8. Notes (Optional)
Notes:
[Notes]
9. Authorization and Acknowledgment
Recipient (Party Receiving Deposit)
Name: [Recipient Name]
Title / Role: [Title or Role]
Signature: _______________________________
Date: [MM/DD/YYYY]
Payer (Party Providing Deposit) – Optional Signature
Name: [Payer Name]
Signature (if used): _______________________________
Date: [MM/DD/YYYY]
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Easy-to-understand jargon
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Details
Learn more about
Deposit Receipt Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
DEPOSIT RECEIPT TEMPLATE FAQ
What is a deposit receipt?
A deposit receipt is a written confirmation that money has been paid as a deposit toward a future purchase, rental, booking, or other obligation. It documents who paid, the amount, the date, and what the deposit is for.
When should I use a deposit receipt?
Use a deposit receipt whenever you collect a deposit that will either be applied to a larger amount later or refunded under certain conditions. This includes rental deposits, booking deposits, advance payments for services, or partial payments for goods.
How is a deposit receipt different from a security deposit receipt?
A security deposit receipt usually documents money held against potential damage or unpaid amounts, especially in rental situations. A general deposit receipt can be for advance payment, reservation, or partial payment that is expected to be applied to the final price, not just held as security.
What should a deposit receipt include?
It should include the date, receipt number, payer and payee details, deposit amount and currency, payment method, the related contract or order, a short description of what the deposit covers, and basic conditions for applying or refunding the deposit.
Can I use this Deposit Receipt template for partial payments?
Yes. You can use this template for deposits, bookings, or partial payments. Just fill in the sections on total amount, deposit amount, and remaining balance so both parties clearly see the payment status.
Can AI Lawyer help me customize this Deposit Receipt template?
Yes. AI Lawyer can help you adapt this Deposit Receipt template to your business by adjusting fields, adding tax or internal reference information, and matching the wording to your contracts while keeping it simple and easy to use.
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