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Housemate / Flatmate Agreement Template
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Housemate / Flatmate Agreement Template
This Housemate / Flatmate Agreement (the “Agreement”) is made as of [Effective Date] by and among the following roommates (each a “Housemate,” collectively the “Housemates”):
Housemate 1: [Full Name], phone/email: [Contact]
Housemate 2: [Full Name], phone/email: [Contact]
Housemate 3 (Optional): [Full Name], phone/email: [Contact]
Address of the Home: [Full Address] (the “Home”).
1. Background and Lease
1.1 Lease Status (Select One):
☐ All Housemates are on the lease
☐ Only some Housemates are on the lease (list): [Names]
☐ Sublease/room rental arrangement (describe): [Details]
1.2 Landlord/Agent (Optional): [Name + contact].
1.3 Term of This Agreement: From [Start Date] to [End Date] (or “month-to-month”), unless ended under Section 10.
2. Rent and Payment
2.1 Total Rent: $[Total Rent] per month, due to ☐ Landlord ☐ Primary tenant ☐ Other: [Payee].
2.2 Rent Split (Select One):
☐ Equal split: $[Amount] per Housemate
☐ Custom split:
Housemate 1: $[Amount]
Housemate 2: $[Amount]
Housemate 3 (Optional): $[Amount]
2.3 Housemate Payment Due Date: [Day of month] (or [] days before landlord due date).
2.4 Payment Method: ☐ Bank transfer ☐ Cash ☐ App (Venmo/PayPal/etc.) ☐ Other: [Method].
2.5 Late Payment (Optional): Payment is late after [] days and late fee is $[__] (if permitted) or the late fees charged by the landlord will be shared by: [Equal/custom].
3. Utilities and Shared Bills
3.1 Bills Covered (Select All That Apply): ☐ Electricity ☐ Gas ☐ Water ☐ Internet ☐ Trash ☐ Streaming ☐ Other: [List].
3.2 Split Method: ☐ Equal split ☐ Based on usage ☐ Other: [Explain].
3.3 Bill Manager (Optional): [Name] will collect and pay: [Which bills].
3.4 Due Date for Reimbursement: [Date/day] each month (or within [__] days of bill receipt).
4. Security Deposit and Fees
4.1 Deposit Paid to Landlord (If Any): $[Amount].
4.2 Deposit Contributions (Select One):
☐ Equal split: $[Amount] each
☐ Custom split: [Details]
4.3 Move-Out Deposit Return: Deposits will be returned after landlord returns funds and after deductions for: ☐ damage ☐ unpaid rent/bills ☐ cleaning fees ☐ other: [List].
4.4 Application/Move-In Fees (Optional): [Details].
5. Rooms, Shared Areas, and Property
5.1 Bedroom Assignments:
Housemate 1: [Room]
Housemate 2: [Room]
Housemate 3 (Optional): [Room]
5.2 Shared Areas: Kitchen, living room, bathrooms, laundry, storage, etc.
5.3 Furniture and Shared Items (Optional): [Who owns what / shared purchases / rules for replacing items].
5.4 No Borrowing Without Permission: Personal items must not be used without the owner’s consent.
6. Cleaning, Chores, and Maintenance
6.1 Cleaning Standard: [Basic standard, e.g., “leave areas as you found them; clean spills immediately”].
6.2 Chore Plan (Select One):
☐ Weekly rotation (attach list)
☐ Assigned areas (e.g., each person responsible for certain tasks)
☐ Other: [Describe]
6.3 Supplies: Shared supplies (paper towels, soap, etc.) will be paid by: ☐ equal split ☐ rotating buyer ☐ other: [Method].
6.4 Repairs and Issues: Housemates will report issues to: ☐ Landlord ☐ Primary tenant ☐ Group chat/other: [Method].
7. House Rules (Noise, Smoking, Pets)
7.1 Quiet Hours (Optional): From [Time] to [Time] on ☐ weekdays ☐ weekends ☐ all days.
7.2 Smoking/Vaping: ☐ Not allowed ☐ Allowed only: [Where].
7.3 Pets: ☐ No pets ☐ Pets allowed with rules: [Rules + pet responsibilities + fees].
7.4 Illegal Activity: Not permitted in the Home.
8. Guests and Overnight Stays
8.1 Guests: Housemates will be considerate and communicate in advance when possible.
8.2 Overnight Guests (Optional Policy):
Max nights per week/month: [Number]
Notice required: [Yes/No + details]
Shared space use rules: [Rules]
8.3 Responsibility: Hosting Housemate is responsible for guest behavior, noise, and any damage.
9. Shared Expenses and Damage
9.1 Accidental Damage: The person responsible will reimburse the cost to repair/replace.
9.2 Shared Damage/Unknown Cause: Costs will be split ☐ equally ☐ by agreement after discussion.
9.3 Cleaning Fees: If the landlord charges a cleaning fee due to a specific Housemate’s actions, that Housemate is responsible.
10. Moving Out, Replacement, and Ending the Agreement
10.1 Notice to Move Out: A Housemate must give at least [] days’ written notice to the other Housemates.
10.2 Replacement Housemate (If Allowed): Any new housemate must be approved by: ☐ unanimous consent ☐ majority ☐ primary tenant/leaseholder and must meet landlord/lease requirements.
10.3 Rent Responsibility Until Replacement: The moving Housemate remains responsible for their share until: ☐ end of lease term ☐ replacement moves in ☐ other: [Rule].
10.4 Move-Out Condition: Room must be cleaned and keys returned by: [Date/Time].
10.5 Final Bills: Final utilities and shared expenses will be settled within [] days after move-out.
11. Disputes and Communication
11.1 Communication Method: ☐ Group chat ☐ Email ☐ Other: [Method].
11.2 Dispute Steps:
Discuss in person within [__] days
If unresolved, use: ☐ mediator ☐ trusted third party ☐ written compromise plan
12. General Terms
12.1 No Legal Advice / Lease Controls: This Agreement is an internal arrangement between Housemates and does not change the landlord’s rights under the lease.
12.2 Changes: Any changes must be in writing and agreed by: ☐ all Housemates ☐ majority (define): [Rule].
12.3 Governing Law (Optional): [State/Country].
Signatures
By signing below, the Housemates agree to follow this Housemate / Flatmate Agreement.
Housemate 1: [Full Name]
Date: [Date]
Signature: ___________________________
Housemate 2: [Full Name]
Date: [Date]
Signature: ___________________________
Housemate 3 (Optional): [Full Name]
Date: [Date]
Signature: ___________________________
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Housemate / Flatmate Agreement Template
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For quick answers, scroll below to see the FAQ.
HOUSEMATE / FLATMATE AGREEMENT TEMPLATE FAQ
What is a housemate/flatmate agreement?
A Housemate (Flatmate) Agreement is a written set of rules roommates agree to follow while sharing a home. It usually covers rent splits, utilities, chores, guests, quiet hours, and what happens if someone moves out. It helps prevent misunderstandings and gives everyone the same expectations.
Is this the same as a lease?
No. A lease is typically a contract with the landlord. A housemate agreement is usually between roommates. It can support the lease by clarifying internal arrangements, but it usually does not replace the lease or change the landlord’s rights.
What should be included?
Most roommate agreements include: who lives there, rent split, bill split, security deposit contributions, cleaning and shared items, guest rules, noise policy, pets, smoking, moving out procedures, and how disputes will be handled.
How do you handle rent if one roommate pays the landlord?
If one person pays the landlord, the agreement should state how the other roommates pay their share, the due date, and what happens if someone is late. This template includes a clear payment method and late payment section.
What happens if someone wants to move out early?
The agreement should require advance notice and explain how replacement roommates are approved, how deposits are handled, and who covers rent until a replacement is found. This template includes a move-out and replacement process section.
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