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Lease Renewal Notice Template – California
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Lease Renewal Notice Template
1. Parties and Leased Asset
This Lease Renewal Notice ("Notice") is issued on [Date], by and between:
Lessor: [Lessor/Company Name], [Address], [Email], [Phone]
Lessee: [Lessee Name], [Address], [Email], [Phone]
Leased Asset: [Description of Leased Property, Equipment, or Vehicle]
2. Current Lease
The parties are currently bound by a lease agreement dated [Original Lease Date], set to expire on [Current Lease End Date].
3. Renewal Offer and Term
Lessor offers to renew the lease for a term of [X months/years], commencing on [New Term Start Date] and ending on [New Term End Date].
4. Payment Terms
During the renewal term, the payment obligations will be:
Amount: [New Rent/Lease Payment Amount]
Frequency: [Monthly/Quarterly/Other]
Due Date: [Day of each period]
5. Security Deposit
The current deposit of [Deposit Amount] will remain in effect. If an adjustment is required, Lessee agrees to provide the difference of [Adjustment Amount] by [Date].
6. Other Amended Terms (If Any)
The following changes will apply during the renewal term:
[Amendment 1]
[Amendment 2]
[Amendment 3]
7. Acceptance and Deadline
Lessee must sign and return this Notice (or the attached renewal agreement) by [Response Deadline] via [Delivery Method].
8. Non-Acceptance and Holdover
If Lessee does not respond by the deadline, the lease will expire on [Current Lease End Date], and Lessee must return or vacate the leased asset in accordance with the original lease terms and applicable law.
If Lessee continues possession after expiration without a signed renewal, the arrangement will default to holdover status under the lease and applicable law, which may include higher month-to-month rates or additional charges.
9. Move-Out Coordination Table
Task | Target Date | Responsible Party | Location/Method | Notes |
[Move-out inspection] | [MM/DD/YYYY] | [Lessor/Lessee] | [Address] | [__] |
[Key/access return] | [MM/DD/YYYY] | [Lessee] | [Drop-off method] | [__] |
[Utility transfer] | [MM/DD/YYYY] | [Lessee] | [Provider] | [__] |
10. Governing Law
This Notice and any resulting renewal agreement shall be governed by the laws of the State of California.
11. Signatures
Lessor/Agent: ________________________
Name/Title: _____________________________
Date: _________________________________
Lessee: _____________________________
Name: _________________________________
Date: _________________________________
☐ Lessee accepts the renewal as stated
☐ Lessee proposes the following changes: ____________________________
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Lease Renewal Notice Template – California
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For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
California Lease Renewal Notice Template FAQ
How early should a lease renewal notice be sent?
Many landlords send renewal notices well before the current lease ends so the tenant has time to review terms and respond. The best timing depends on the notice provisions in the existing lease and the practical needs of the parties, such as budgeting and planning for turnover. A notice that is too late can force rushed decisions or create a gap where the lease expires before renewal is signed. Using a clear response deadline in the notice helps keep the process organized. If you manage multiple units, sending notices on a consistent schedule can also reduce administrative errors and missed deadlines.
What should be included to make the renewal offer clear?
A clear renewal notice identifies the parties, the leased property, the original lease date, and the current end date, then states the proposed renewal term with new start and end dates. It should also list the renewal rent amount, payment frequency, and due date. If any terms change, the notice should state them plainly rather than implying that the tenant should “refer to the lease.” A clear delivery method and a response deadline reduce ambiguity. A short acceptance block, plus an option for the tenant to propose changes, helps document whether the tenant accepted as offered or is negotiating.
Why does the California version include a move-out coordination table?
A move-out coordination table gives both sides a single place to record key dates and tasks if the tenant does not renew, such as inspection scheduling, utility transfers, and key return. Even when the tenant plans to renew, the table can help confirm timelines and reduce misunderstandings. If the tenant does not respond, the landlord can use the table as an internal checklist to prepare for vacancy. The table is meant to improve operational clarity and reduce last-minute disputes about logistics. It does not change the legal terms of the lease; it organizes the workflow around the renewal decision.
Can the tenant propose changes instead of accepting the renewal as offered?
Yes. Many renewal notices include a checkbox or a short line for the tenant to propose changes, such as a different renewal term, rent amount, or move-in/move-out timing. If changes are proposed, it is helpful to treat the notice as a starting point and then document any final agreed changes in a signed renewal agreement or addendum. The key is to avoid informal agreements that are not captured in writing. A clean written record reduces confusion about what was agreed and when it takes effect. If multiple terms are changing, attaching a short renewal addendum can be cleaner than writing changes in the margin.
What happens if the tenant does not respond by the deadline?
The notice can state that non-response means the lease will expire on the current end date and that the tenant must vacate and return the property as required by the original lease. If the tenant stays past expiration without a signed renewal, the relationship may become a holdover arrangement under the lease terms and applicable law, which can include a higher rate or additional charges if the lease provides for them. The practical benefit of a stated deadline is that it creates a clear decision point. If you expect late responses, you can still extend the deadline in writing, but the original notice should be specific.
How should the security deposit be handled during renewal?
A renewal notice can state whether the existing deposit remains in place and whether any adjustment is required. If the rent increases, some landlords ask for an additional deposit amount and set a due date for paying the difference. The notice should state the current deposit amount, any required adjustment, and how it will be applied under the renewed term. Keeping this information in the notice helps avoid disputes later about whether the deposit was supposed to increase or remain the same. If the deposit is being adjusted, a written receipt or confirmation is helpful for both parties’ records.
Can AI Lawyer help customize a renewal notice for different lease types?
AI Lawyer can help you tailor a lease renewal notice for residential, commercial, or equipment leases by adjusting the sections that describe the leased asset, payment terms, deposit handling, and response procedures. You can also add optional modules like a rent change breakdown table or an acceptance workflow block to match how you manage renewals. You still choose the business terms and confirm the current lease requirements, but a consistent template can reduce missed fields and improve clarity. A well-structured notice is easier to send, easier to understand, and easier to file if a dispute later arises about whether a renewal was offered and accepted.
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