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Commercial Sublease Agreement Template – Texas
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Commercial Sublease Agreement Template
1. Use of Premises (Restrictions Grid)
Authorized Use: [Authorized Use].
Use Restrictions: [Hours of operation], [Signage rules], [Deliveries/loading rules], [Noise limits], [Restricted materials/equipment, if any].
Change of Use: The Sublessee may not change use without written consent of the Sublessor and Landlord.
2. Premises
The Sublessor subleases to the Sublessee the commercial space located at [Property Address], consisting of [Square Footage / Description of Area].
Premises Description: [Suite/Unit], [Floor], [Included areas].
3. Term
Start Date: [Start Date].
End Date: [End Date].
Renewal: [Renewal requires written consent of all Parties].
4. Parties and Original Lease
This Commercial Sublease Agreement ("Agreement") is entered into on [Date], by and between Sublessor (Current Tenant): [Full Legal Name / Business Name], Sublessee (New Tenant): [Full Legal Name / Business Name], and Landlord: [Full Legal Name / Company Name].
Original Lease Date: [Original Lease Date].
Compliance: Sublessee agrees to comply fully with applicable terms of the Original Lease.
Landlord Consent: [Required / attached as Exhibit B / pending].
5. Rent, Payments, and Deposit
Monthly rent: $[Amount], payable to [Sublessor/Landlord] on or before the [Day] of each month.
Security deposit: $[Amount], refundable subject to Section 10.
Late fees: [Specify amount or % after X days overdue].
Other Charges: [List fixed charges, if any: parking/storage/CAM/other].
6. Operations and Property Care
Maintenance and Repairs: Sublessee shall keep the Premises in good order and condition; damage caused by Sublessee must be promptly repaired at Sublessee’s expense.
Structural Repairs: Sublessor remains responsible for structural repairs unless otherwise stated in the Original Lease.
Utilities and Services: Sublessee shall be responsible for utilities [electricity/water/gas/internet/waste disposal], [directly / reimbursed to Sublessor].
Alterations and Improvements: No alterations without prior written consent of both Sublessor and Landlord; approved improvements remain with the Premises unless otherwise agreed.
7. Risk, Transfers, and Exit
Insurance: Sublessee shall maintain liability insurance of at least [Coverage Amount], naming both Sublessor and Landlord as additional insureds; proof required prior to occupancy.
Indemnification: Sublessee agrees to indemnify and hold harmless the Sublessor and Landlord against claims arising from Sublessee’s use of the Premises.
Assignment and Subletting: Sublessee may not assign or further sublet without prior written consent of the Sublessor and Landlord.
Termination: This Agreement may be terminated by expiration, written agreement of all Parties, or default by Sublessee including non-payment or breach.
8. Responsibility Matrix (Table)
Topic | Sublessee | Sublessor | Landlord | Reference/Notes |
[Routine maintenance] | [Yes/No] | [Yes/No] | [Yes/No] | [Details] |
[Structural repairs] | [Yes/No] | [Yes/No] | [Yes/No] | [Details] |
[Utilities setup/payment] | [Yes/No] | [Yes/No] | [Yes/No] | [Details] |
[Alteration approvals] | [Yes/No] | [Yes/No] | [Yes/No] | [Details] |
[Insurance certificate delivery] | [Yes/No] | [Yes/No] | [Yes/No] | [Details] |
9. Change Requests and Approvals
Change Type: [Rent], [Use], [Term], [Alteration], [Other].
Requested By: [Name/Role] Request Date: [MM/DD/YYYY].
Decision: [Approved/Denied] Effective Date: [MM/DD/YYYY].
Approvals: [Sublessor signature/date], [Sublessee signature/date], [Landlord signature/date if required].
10. Security Deposit
The Sublessor shall hold the security deposit to cover damages or unpaid rent.
The deposit (minus deductions, if any) shall be returned within [X days] after sublease termination and surrender.
11. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of Texas.
12. Signatures
Sublessee: ______________________________ Date: [Date] Name/Title: [Full Name, Title]
Sublessor: ______________________________ Date: [Date] Name/Title: [Full Name, Title]
Landlord (Consent): _______________________ Date: [Date] Name/Title: [Full Name, Title]
Finance Reviewer (Acknowledgment): _______________________ Date: [Date] Name/Title: [Full Name, Title]
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Commercial Sublease Agreement Template – Texas
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For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Texas Commercial Sublease Agreement Template FAQ
How does a responsibility matrix help in a sublease?
A matrix turns broad clauses like “maintenance” or “utilities” into a quick reference that shows who is expected to act. This is especially helpful when the original lease assigns responsibilities in a way that is not intuitive, or when the landlord handles certain building systems while the tenant handles others. By mapping each topic to a party, the sublease reduces finger-pointing and delays when an issue arises. It also supports smooth onboarding for new staff because the duty map is easier to review than long narrative sections.
Why start a sublease with permitted use and restrictions?
Permitted use drives many other terms, including insurance expectations, building rules, and the likelihood of alterations or deliveries. When use is clear up front, the parties can confirm that the operations fit the building’s expectations and the original lease’s restrictions. A simple restrictions grid also reduces the risk that the sublessee assumes something is allowed, like extended hours or prominent signage, when approvals are needed. Starting with use can prevent operational surprises after move-in.
What should be included in “other charges” beyond monthly rent?
Other charges are best listed separately from base rent so they are easy to see and reconcile. Examples can include parking fees, storage charges, shared services, or pass-through amounts that are billed on a separate schedule. The goal is to avoid a scenario where the sublessee believes the monthly rent is all-inclusive while the sublessor expects separate reimbursements. If the amounts vary, the sublease can describe the category and the documentation method that supports the billed amount.
How should changes to rent or term be documented during the sublease?
Changes are easier to manage when the agreement includes a short change request record with an effective date and clear approvals. This avoids informal side agreements that create confusion in accounting and operations. If the original lease requires landlord approval for certain changes, the change section can capture that approval pathway without rewriting the entire sublease. AI Lawyer can produce a consistent change-record format so renewals, rent adjustments, and use changes are documented the same way across multiple locations.
Who remains responsible to the landlord under a sublease?
In many arrangements, the sublessor remains the tenant under the original lease and therefore remains responsible to the landlord for performance under that lease. The sublessee’s obligations are owed to the sublessor under the sublease, and the sublessor relies on the sublease to pass through responsibilities. That is why the sublease should clearly incorporate applicable original lease terms and require proof of insurance and compliance with building rules. Clear flow-through obligations reduce the sublessor’s risk.
How should default and termination be handled to avoid uncertainty?
The sublease should identify what constitutes default, such as non-payment or a material breach, and state that the agreement can be terminated on expiration, mutual written agreement, or default. It should also specify how notices are delivered and where they are sent, so communications are not missed. Clear termination mechanics matter because they drive move-out timing, deposit return, and the handoff of access credentials. Predictable termination steps help both parties plan and reduce conflict.
Can a sublessee further sublet the premises to someone else?
Most commercial subleases prohibit assignment or further subletting without written consent from the sublessor and the landlord. This protects the building’s approval process and helps the landlord and sublessor control who occupies the space. If a further sublet is considered, it should be documented with written consent and clear obligations for the new occupant. Keeping the consent requirement explicit prevents unauthorized occupancy and avoids sudden operational issues with building access or compliance.
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