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Apply[Company Name]
[Company Address]
[City, State, ZIP]
[Phone] | [Email]
Date: [Date]
To: [Employee Full Name]
Job Title/Department: [Title/Department]
Employee ID (Optional): [ID]
Work Location: [Location]
1.1 Issue Type: ☐ Performance ☐ Attendance ☐ Conduct ☐ Policy violation ☐ Safety ☐ Other: [Type]
1.2 Summary. This letter serves as a written warning regarding: [Short summary of the issue].
2.1 Dates/Times. [List relevant dates and times.]
2.2 What Happened. [Factual description of the conduct/performance issue.]
2.3 Impact. [Operational, safety, customer, team impact.]
3.1 [Describe prior verbal coaching/warnings and dates.]
4.1 Policy/Standard Referenced. [Handbook section / policy name.]
4.2 Expected Improvement. Effective immediately, you are expected to:
[Expectation #1]
[Expectation #2]
[Expectation #3]
[Expectation #1]
[Expectation #2]
[Expectation #3]
5.1 Required Actions and Deadlines.
[Action #1] by [Date]
[Action #2] by [Date]
5.2 Support Provided (Optional). ☐ Training ☐ Coaching ☐ Schedule changes ☐ Other: [Support].
5.3 Review Date. Your performance/behavior will be reviewed on: [Date].
[Action #1] by [Date]
[Action #2] by [Date]
5.2 Support Provided (Optional). ☐ Training ☐ Coaching ☐ Schedule changes ☐ Other: [Support].
5.3 Review Date. Your performance/behavior will be reviewed on: [Date].
6.1 Failure to meet expectations or continued issues may result in further discipline, up to and including termination, consistent with company policy and applicable law.
7.1 Employee comments: [Space for employee response]
Supervisor/Manager: [Name]
Title: [Title]
Date: [Date]
Signature: ___________________________
Employee Acknowledgment:
I acknowledge receipt of this written warning. My signature does not necessarily indicate agreement.
Employee: [Employee Full Name]
Date: [Date]
Signature: ___________________________
If Employee Refuses to Sign (Optional):
Witness Name: [Name]
Date: [Date]
Signature: ___________________________
Each template already follows legal structure and best practices.
The agreement is automatically filled and adapted to your inputs.
Check the generated document, make edits if needed, and download a ready-to-use agreement.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Frequently asked
A Written Warning Letter is a formal notice from an employer to an employee documenting a specific issue (performance, attendance, conduct, or policy violation). It explains what happened, what must improve, and what could happen if the issue continues.
Employers commonly issue written warnings after coaching or a verbal warning, or when the issue is serious enough to require formal documentation. Company policies and local labor laws may affect the process.
Include: dates and factual details, policy references, prior warnings (if any), expectations, corrective actions, a review date, and a clear statement of consequences. This template includes an acknowledgment section for receipt.
Yes. Employers often still document delivery and note the refusal. This template includes a witness line to record that the warning was presented even if the employee declines to sign.
Use neutral language, focus on facts and expectations, and avoid personal attacks. The letter should document behavior and performance, not make assumptions about intent.
AI Lawyer is an AI-powered assistant that helps you create and customize legal and business document templates online. It guides you through key sections, suggests wording, and explains complex concepts in simple language. AI Lawyer does not replace a licensed attorney or provide legal advice, but helps you prepare better documents faster and more confidently.
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