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Resignation Letter

Professionally announce your decision to leave your position with this clear and respectful Resignation Letter Template.

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Resignation Letter Template


Date: ____________________________

Employee Name: ____________________________
Employee Address: ____________________________
City, State, ZIP: ____________________________

To: [Supervisor’s Name]
Title: [Supervisor’s Title]
Company Name: [Company Name]
Company Address: [Company Address]


1. Notice of Resignation

Dear [Supervisor’s Name],

Please accept this letter as my formal notice of resignation from my position as [Job Title] at [Company Name]. My last working day will be [Last Working Day], in accordance with my notice period.


2. Appreciation

I would like to express my gratitude for the professional opportunities and experiences I have gained during my tenure with [Company Name]. I am thankful for the support and collaboration of the team, which has contributed greatly to my personal and professional growth.


3. Transition and Handover

To ensure a seamless transition, I am committed to completing all pending tasks and assisting with the handover process. I am happy to help train my successor or provide necessary documentation before my departure.


4. Final Compensation and Benefits

Please confirm the details regarding my final paycheck, unused vacation days, and any company property I should return prior to my departure.


5. Closing Remarks

It has been a pleasure working at [Company Name], and I wish continued success to you and the team. I hope to maintain positive professional relations moving forward.

Sincerely,
[Employee Signature]
[Employee Printed Name]
[Job Title]
[Email Address]
[Phone Number]

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Resignation Letter

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For quick answers, scroll below to see the FAQ.

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For quick answers, scroll below to see the FAQ.

Resignation Letter FAQ


What is a Resignation Letter?

A Resignation Letter is a formal written notice from an employee to their employer announcing the decision to leave the company. It typically includes the employee’s intended last working day, reason for resignation (optional), and a note of appreciation for the employment opportunity.


Why is a Resignation Letter important?

It serves as an official record of your intent to leave and helps ensure a smooth transition for both you and the employer. Providing written notice demonstrates professionalism, preserves goodwill, and can help maintain positive references for future opportunities.


When should you submit a Resignation Letter?

It’s best to submit your resignation at least two weeks before your planned departure date unless your employment contract specifies a different notice period. Providing advance notice allows time for proper handover and replacement planning.


What should a Resignation Letter include?

It should include the date, position title, statement of resignation, last working day, and a message of gratitude. Optionally, it may include an offer to assist with the transition period.


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