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Employer Letter for Visa Template

Support a visa application with a clear employer letter confirming job details, leave approval, and return-to-work intent using this template.

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Employer Letter for Visa Template

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Employer Letter for Visa Template


[Company Name]
[Company Address]
[City, State, ZIP]
[Phone] | [Email]
[Website (Optional)]

Date: [Date]

To: [Embassy/Consulate Name / Visa Office]
[Address (if known)]

Subject: Employment Confirmation for Visa – [Employee Full Name]


1. Employer Statement

This letter is to confirm that [Employee Full Name] is employed by [Company Name].


2. Employee Employment Details

2.1 Employee Name: [Employee Full Name]
2.2 Job Title: [Job Title]
2.3 Department (Optional): [Department]
2.4 Employment Status: ☐ Full-time ☐ Part-time ☐ Contract
2.5 Start Date: [Start Date]
2.6 Work Location: [City/Country]
2.7 Salary (Optional): $[Amount] ☐ per year ☐ per month ☐ per hour (authorized for disclosure)


3. Leave Approval and Travel Details

3.1 Approved Leave Dates: From [Start Date] to [End Date].
3.2 Purpose of Travel (Optional): [Business / Vacation / Family visit / Conference].
3.3 Return-to-Work Confirmation: The employee is expected to return to work on [Return Date] and will continue employment with the company.


4. Contact for Verification

If you need additional information, please contact:

[Signer Name]
[Title]
[Phone] | [Email]

Sincerely,
[Signer Name]
[Title]
[Company Name]


Signatures

Company Representative: [Signer Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________

Employee Authorization (Optional):
I, [Employee Full Name], authorize [Company Name] to release the above employment information for visa processing purposes.

Employee: [Employee Full Name]
Date: [Date]
Signature: ___________________________

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Employer Letter for Visa Template

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For quick answers, scroll below to see the FAQ.

Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.

EMPLOYER LETTER FOR VISA TEMPLATE FAQ


What is an employer letter for a visa?

An Employer Letter for Visa is a letter from a company confirming that an employee works for the employer and providing employment details to support a visa or travel application. It often confirms job title, employment dates, salary, approved leave dates, and that the employee is expected to return to work.


What information should the letter include?

Common details include: company letterhead (if available), employee name, job title, start date, employment status, salary (optional but often helpful), approved leave dates, travel purpose (if known), confirmation of continued employment, and HR/manager contact details.


Should the letter include salary?

Often yes, if the employee authorizes disclosure or if it is required by the visa instructions. This template includes a salary section as optional.


Who should sign the letter?

An authorized person, such as HR, a manager, or a business owner. The signature should match company policy. Many embassies prefer a direct contact person for verification.


Does this guarantee visa approval?

No. A visa decision depends on the embassy/consulate requirements and the overall application. This letter is supporting documentation only.


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