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Disciplinary Notice
Formally document employee misconduct and corrective actions with this Disciplinary Notice Template.
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Disciplinary Notice Template
This Disciplinary Notice (“Notice”) is issued on [Date] by:
Employer:
Name/Company: __________________________
Address: __________________________
Phone: __________________________
Email: __________________________
Employee:
Name: __________________________
Department/Position: __________________________
Supervisor: __________________________
1. Nature of Violation
The following incident(s) or behavior(s) have been identified as violations of company policies or performance standards:
[Detailed description of incident, including dates, times, and relevant witnesses]
Policy violated: __________________________ (refer to handbook or policy document)
2. Previous Actions Taken
Prior steps to address this issue:
☐ Verbal warning given on [Date]
☐ Written warning issued on [Date]
☐ Coaching or counseling session on [Date]
3. Corrective Action Required
To resolve this issue, the Employee must take the following steps:
[List clear, measurable corrective actions expected of the employee]
Deadline for completion: [Date]
4. Consequences of Non-Compliance
Failure to meet the outlined expectations may result in further disciplinary actions, up to and including termination of employment.
5. Acknowledgment by Employee
The Employee acknowledges receipt of this Notice and understands its contents.
☐ I agree with the information presented.
☐ I disagree and have provided a written response.
Employee Signature: __________________________ Date: _________
6. Employer Signature
Supervisor/Manager Signature: __________________________ Date: _________
HR Representative Signature: __________________________ Date: _________
7. Additional Notes (Optional)
[Include any additional comments or supporting documentation, such as performance records or witness statements]
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Disciplinary Notice
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For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
DISCIPLINARY NOTICE FAQ
What is a Disciplinary Notice?
A Disciplinary Notice is a formal written warning given to an employee to document misconduct, poor performance, or violation of workplace policies. It outlines specific issues and required improvements.
Why is a Disciplinary Notice important?
It provides a record of actions taken by the employer, supporting transparency, fairness, and compliance with labor laws. It also protects the company in the event of future disputes or legal claims.
When should you issue a Disciplinary Notice?
Issue a notice after informal coaching or verbal warnings have failed to correct the issue, or when the behavior is serious enough to warrant immediate documentation.
What should a Disciplinary Notice include?
It should specify the nature of the problem, relevant policies violated, corrective actions required, a timeline for improvement, and consequences if issues persist.
Can an employee dispute a Disciplinary Notice?
Yes. Employees may provide written responses or appeal through internal processes, ensuring their perspective is recorded.
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