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Income Verification Letter Template
Confirm income details clearly and professionally with this Income Verification Letter Template.
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Income Verification Letter Template
[Company Name / Business Name]
[Company Address]
[City, State, ZIP]
[Phone] | [Email]
Date: [Date]
To: [Requesting Party / Agency / Landlord / Bank Name]
[Address]
[City, State, ZIP]
Subject: Income Verification – [Employee/Individual Full Name]
1. Verification Statement
This letter is to verify the income of [Employee/Individual Full Name].
2. Employment Details (If Applicable)
2.1 Name: [Full Name]
2.2 Job Title/Role: [Title]
2.3 Employment Status: ☐ Full-time ☐ Part-time ☐ Temporary ☐ Contract ☐ Self-employed
2.4 Employment Start Date: [Start Date]
2.5 Work Location (Optional): [Location]
2.6 Average Hours per Week (If Hourly): [Hours]
3. Income Details
3.1 Base Pay: $[Amount] ☐ per year ☐ per hour
3.2 Pay Frequency: [Weekly/biweekly/monthly]
3.3 Average Gross Pay per Pay Period (Optional): $[Amount]
3.4 Bonuses/Commissions (Optional): ☐ None ☐ Estimated average: $[Amount] per [period]
3.5 Other Income (Optional): [Allowances, tips, etc., if applicable]
3.6 Year-to-Date Income (Optional): $[Amount] as of [Date]
4. Authorization and Limits
4.1 This information is provided at the request of the employee/individual and for verification purposes only.
4.2 Disclosure Authorization: ☐ Authorized by the employee/individual ☐ Not authorized (limit information provided)
5. Contact
If you have questions, please contact [Verifier Name] at [Phone/Email].
Sincerely,
[Verifier Name]
[Title]
[Company Name]
Signatures
Company Representative/Verifier: [Verifier Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
Employee/Individual Authorization (Optional):
I, [Employee/Individual Full Name], authorize the release of the above information to [Requesting Party].
Employee/Individual: [Full Name]
Date: [Date]
Signature: ___________________________
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Learn more about
Income Verification Letter Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
INCOME VERIFICATION LETTER TEMPLATE FAQ
What is an income verification letter?
An Income Verification Letter is a document confirming a person’s income, usually provided by an employer, HR department, payroll provider, or sometimes a self-employed individual. It may be used for apartment rentals, mortgage applications, loans, government benefits, or immigration processes.
What information should be included?
Typically include: the employee’s name, job title, employment dates, employment status, pay rate or salary, average hours worked (if hourly), pay frequency, and employer contact information. This template also includes an authorization section because income details are sensitive.
Can a self-employed person use this template?
Yes. A self-employed person can adapt it by listing their business name, role, and attaching supporting documents (tax returns, bank statements, invoices). This template includes an optional “self-employed” note.
Should it include bonuses or variable pay?
If relevant, it can. Many verifications list base pay and then separately note average bonus/commission or “variable compensation” over a period. This template includes a section for bonuses/commissions as optional.
Who should sign the letter?
An authorized representative (HR, payroll, owner, or manager). The letter should be on company letterhead if possible to improve acceptance.
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