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Employment Offer Letter
Officially confirm job offers and employment terms with this professional Employment Offer Letter Template.
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Employment Offer Letter
[Company Letterhead]
[Date]
[Candidate’s Name]
[Candidate’s Address]
Dear [Candidate Name],
We are pleased to offer you the position of [Job Title] with [Company Name]. We look forward to welcoming you to our team.
Position Details:
• Position: [Job Title]
• Reporting To: [Supervisor’s Name]
• Start Date: [Start Date]
Compensation:
• Annual Salary: $[Salary Amount]
• Payment Schedule: [Bi-weekly/Monthly, etc.]
Benefits:
You are eligible for company benefits, including:
• Health insurance, paid vacation, retirement contributions, etc. (specific details in Employee Handbook or attached separately).
Employment Status:
This offer is for at-will employment, meaning either party may terminate employment at any time, with or without cause or notice.
Conditions:
This offer is contingent upon successful completion of any pre-employment screenings (background checks, drug screening, etc.).
Please confirm acceptance by signing below by [Date].
Employer Signature: ___________________________ Date: ____________
Printed Name/Title: ______________________________
Employee Acceptance:
Signature: ______________________________________ Date: ____________
Printed Name: ___________________________________
Details
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Employment Offer Letter
EMPLOYMENT OFFER LETTER FAQ
What is an employment offer letter?
An employment offer letter is a formal written document that confirms a job offer to a selected candidate. It outlines the position, compensation, start date, and other key employment terms, serving as the first official step toward establishing the employment relationship.
Why do you need an employment offer letter?
It ensures both the employer and the candidate have a clear, written record of the job terms before the candidate accepts. This helps prevent misunderstandings, sets expectations, and provides a professional foundation for moving forward with an employment contract if needed.
When should I use an employment offer letter?
You should use an employment offer letter whenever extending an official job offer to a candidate. It is especially useful for documenting conditions such as background checks, reference verifications, or other pre-employment requirements.
How to write an employment offer letter?
Include the job title, reporting structure, start date, work location, compensation details, benefits, employment status (such as at-will or fixed-term), and any contingencies. Provide clear instructions for acceptance and space for the candidate’s signature to confirm agreement.
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