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Training Reimbursement Agreement Template
Protect training investments and set fair repayment terms with this Training Reimbursement Agreement Template.
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Training Reimbursement Agreement Template
This Training Reimbursement Agreement (the “Agreement”) is entered into as of [Effective Date] by and between:
Employer: [Company Legal Name], with an address at [Address] (“Employer”).
Employee: [Employee Full Name], residing at [Address] (“Employee”).
Employer and Employee may be referred to individually as a “Party” and collectively as the “Parties.”
1. Training Program
1.1 Training Name. [Course/Certification name].
1.2 Provider. [Training provider / institution].
1.3 Training Dates. [Start Date] to [End Date].
1.4 Purpose. Training supports Employee’s role as: [Role/title] and related job duties.
2. Covered Costs
2.1 Covered Expenses. Employer agrees to pay (or reimburse) the following approved training costs (“Training Costs”):
Tuition/course fees: $[__]
Exam/certification fees: $[__]
Books/materials: $[__]
Travel/lodging (optional): $[__]
Other approved costs: $[]
2.2 Cost Cap (Optional). Maximum Training Costs covered: $[].
2.3 Approval Requirement. Expenses must be pre-approved in writing by: [Name/Role].
2.4 Payment Method. ☐ Employer pays provider directly ☐ Employee pays and Employer reimburses upon receipts.
3. Service Commitment
3.1 Commitment Period. Employee agrees to remain employed for [__] months after completion of the training (the “Commitment Period”).
3.2 Completion Date. Training completion date is: [Date] (or the date certification is earned, if later).
4. Repayment Obligation
4.1 Repayment Trigger. If Employee resigns or is terminated for Cause during the Commitment Period, Employee will repay Training Costs as stated below, to the extent permitted by law.
4.2 Repayment Amount (Choose One).
☐ Prorated repayment based on months completed during the Commitment Period:
Months 0–[]: []% repayable
Months []–[]: [__]% repayable
Months []–End: []% repayable
☐ Fixed repayment of $[] if separation occurs within [] months.
4.3 Repayment Due Date. Repayment is due within [__] days after separation date unless otherwise agreed in writing.
4.4 Payment Method. Repayment will be made by: ☐ Bank transfer ☐ Check ☐ Other: [Method].
4.5 No Penalty. Repayment is intended to reimburse actual Training Costs and is not a penalty.
5. Exceptions and Waivers (Optional)
5.1 Waiver Events. Repayment will be waived if separation occurs due to:
☐ Termination without Cause
☐ Layoff/reduction in force
☐ Disability/medical inability to work
☐ Relocation required by Employer
☐ Other: [Events]
5.2 Partial Waiver (Optional). Partial waiver terms: [Describe].
6. Payroll Deductions (Optional and Jurisdiction-Dependent)
6.1 Authorization. To the extent permitted by law, Employee authorizes Employer to deduct unpaid Training Costs from final wages: ☐ Yes ☐ No.
6.2 Limits. Deductions will not reduce wages below minimum wage where prohibited and will comply with applicable wage laws.
6.3 Separate Authorization (Optional). If required, Employee will sign a separate deduction authorization.
7. No Guarantee of Employment
7.1 At-Will Disclaimer (If Applicable). Nothing in this Agreement changes employment status (including at-will status, if applicable).
7.2 No Guarantee. Employer does not guarantee continued employment for any period.
8. Confidentiality (Optional)
8.1 Confidential Information. Any Employer confidential information accessed during training remains confidential.
9. General Terms
9.1 Governing Law. This Agreement is governed by the laws of [State/Country].
9.2 Entire Agreement. This Agreement is the entire agreement regarding Training Costs and repayment.
9.3 Amendments. Amendments must be in writing and signed by both Parties.
9.4 Severability. If any provision is unenforceable, the remainder remains effective.
9.5 Electronic Signatures. Electronic signatures are effective.
Signatures
By signing below, the Parties agree to this Training Reimbursement Agreement as of the Effective Date.
Employer: [Company Legal Name]
Authorized Signatory: [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
Employee: [Employee Full Name]
Date: [Date]
Signature: ___________________________
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Learn more about
Training Reimbursement Agreement Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
TRAINING REIMBURSEMENT AGREEMENT TEMPLATE FAQ
What is a training reimbursement agreement?
A Training Reimbursement Agreement is a contract where an employer agrees to pay for an employee’s training, certification, or education, and the employee agrees to repay some or all of those costs if they leave the company within a defined period. It helps employers recover expenses and clarifies expectations.
Are training repayment agreements legal?
Often yes, but rules vary by jurisdiction. Some places restrict deductions from wages, require specific disclosures, or limit repayment clauses so they don’t function like a penalty. This template is a general template and should be adjusted to local employment laws.
What expenses can be covered?
Common covered costs include course tuition, exam fees, required books/materials, travel expenses (if agreed), and paid time spent in training (optional and jurisdiction-dependent). This template includes a clear “covered costs” section you can customize.
How does a repayment schedule usually work?
Many agreements use a prorated repayment schedule — meaning the longer the employee stays after training, the less they repay. This approach is often seen as more fair and reduces disputes. This template includes a prorated option.
When should repayment be waived?
Employers often waive repayment if the employee is laid off without cause, terminated without cause, or cannot continue employment due to disability. This template includes optional waiver/exceptions you can customize.
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