Property Manager Employment Agreement Template

This Property Manager Employment Agreement (the “Agreement”) is entered into as of [Effective Date] by and between:

Employer: [Company/Owner Name], address: [Address] (“Employer”).
Employee (Property Manager): [Employee Full Name], address: [Address] (“Employee”).

Employer and Employee may be referred to individually as a “Party” and collectively as the “Parties.”

1. Position and Start Date

1.1 Job Title: Property Manager.
1.2 Start Date: [Start Date].
1.3 Work Location: [Office address / properties / remote].
1.4 Reports To: [Supervisor name/title].
1.5 Employment Type: ☐ Full-time ☐ Part-time ☐ Temporary ☐ Other: [Type].

2. Duties and Responsibilities

2.1 Employee will perform property management duties for the following portfolio (the “Portfolio”): [Property list or description].
2.2 Core Duties (Select All That Apply):
☐ Tenant communications and issue resolution
☐ Leasing and showings (as permitted)
☐ Rent collection oversight and delinquency follow-up
☐ Vendor coordination and maintenance scheduling
☐ Unit inspections and move-in/move-out processes
☐ Budgeting support and reporting
☐ Compliance coordination (postings, notices as directed)
☐ Staff supervision (if applicable)
☐ Other: [List]

2.3 Employee will follow Employer policies and procedures and maintain appropriate records.

3. Schedule and Availability

3.1 Regular Work Schedule: [Days/hours].
3.2 On-Call Duties (Optional): ☐ No ☐ Yes, terms: [Rotation, response time].
3.3 Overtime (If Applicable): ☐ Authorized ☐ Requires prior approval, subject to law.

4. Compensation and Benefits

4.1 Base Pay: $[Amount] ☐ per hour ☐ per year (salary).
4.2 Pay Frequency: ☐ Weekly ☐ Biweekly ☐ Monthly.
4.3 Bonuses/Commissions (Optional):

• Leasing commission: $[] per lease (or []%)

• Performance bonus: [Terms/metrics]

4.4 Benefits (Optional): [Health insurance, PTO, retirement, etc.].
4.5 Deductions/Withholding: Subject to required payroll withholding and deductions.

5. Expenses and Tools

5.1 Employer will provide: ☐ phone ☐ laptop ☐ keys/access ☐ vehicle allowance ☐ other: [List].
5.2 Reimbursements: Approved business expenses will be reimbursed within [] days with receipts.
5.3 Mileage (Optional): $[]/mile for approved travel.

6. Confidentiality and Company Property

6.1 Employee will keep Employer and tenant information confidential.
6.2 Company property (keys, devices, records) must be returned upon termination.

7. Policies, Compliance, and Licensing (Optional)

7.1 Employee will comply with Employer policies, fair housing rules, and applicable regulations as required for the role.
7.2 Licensing (If Required): Employee must maintain required licenses/certifications: [List].

8. Conflicts of Interest

8.1 Employee will disclose conflicts and will not accept gifts/kickbacks from vendors.
8.2 Employee will not manage competing properties without Employer’s written consent.

9. Performance and Discipline

9.1 Performance will be reviewed: ☐ 90-day review ☐ annually ☐ other: [Schedule].
9.2 Employee may be subject to corrective action for policy violations.

10. Termination

10.1 Either Party may terminate employment: ☐ at-will ☐ with [__] days’ notice (if required by contract).
10.2 Employer may terminate for cause, including misconduct or policy violations.
10.3 Final pay will be provided according to law and payroll practices.

11. Governing Law (Optional)

11.1 This Agreement is governed by the laws of [State/Country].

12. Entire Agreement

12.1 This Agreement is the entire agreement and replaces prior discussions about employment terms.

Signatures

By signing below, the Parties agree to this Property Manager Employment Agreement as of the Effective Date.

Employer: [Company/Owner Name]
Name/Title: [Signer Name, Title]
Date: [Date]
Signature: ___________________________

Employee: [Employee Full Name]
Date: [Date]
Signature: ___________________________