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Property Manager Employment Agreement Template
Hire a property manager with clear role expectations, pay terms, and performance standards using this Property Manager Employment Agreement Template.
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Property Manager Employment Agreement Template
This Property Manager Employment Agreement (the “Agreement”) is entered into as of [Effective Date] by and between:
Employer: [Company/Owner Name], address: [Address] (“Employer”).
Employee (Property Manager): [Employee Full Name], address: [Address] (“Employee”).
Employer and Employee may be referred to individually as a “Party” and collectively as the “Parties.”
1. Position and Start Date
1.1 Job Title: Property Manager.
1.2 Start Date: [Start Date].
1.3 Work Location: [Office address / properties / remote].
1.4 Reports To: [Supervisor name/title].
1.5 Employment Type: ☐ Full-time ☐ Part-time ☐ Temporary ☐ Other: [Type].
2. Duties and Responsibilities
2.1 Employee will perform property management duties for the following portfolio (the “Portfolio”): [Property list or description].
2.2 Core Duties (Select All That Apply):
☐ Tenant communications and issue resolution
☐ Leasing and showings (as permitted)
☐ Rent collection oversight and delinquency follow-up
☐ Vendor coordination and maintenance scheduling
☐ Unit inspections and move-in/move-out processes
☐ Budgeting support and reporting
☐ Compliance coordination (postings, notices as directed)
☐ Staff supervision (if applicable)
☐ Other: [List]
2.3 Employee will follow Employer policies and procedures and maintain appropriate records.
3. Schedule and Availability
3.1 Regular Work Schedule: [Days/hours].
3.2 On-Call Duties (Optional): ☐ No ☐ Yes, terms: [Rotation, response time].
3.3 Overtime (If Applicable): ☐ Authorized ☐ Requires prior approval, subject to law.
4. Compensation and Benefits
4.1 Base Pay: $[Amount] ☐ per hour ☐ per year (salary).
4.2 Pay Frequency: ☐ Weekly ☐ Biweekly ☐ Monthly.
4.3 Bonuses/Commissions (Optional):
Leasing commission: $[] per lease (or []%)
Performance bonus: [Terms/metrics]
4.4 Benefits (Optional): [Health insurance, PTO, retirement, etc.].
4.5 Deductions/Withholding: Subject to required payroll withholding and deductions.
5. Expenses and Tools
5.1 Employer will provide: ☐ phone ☐ laptop ☐ keys/access ☐ vehicle allowance ☐ other: [List].
5.2 Reimbursements: Approved business expenses will be reimbursed within [] days with receipts.
5.3 Mileage (Optional): $[]/mile for approved travel.
6. Confidentiality and Company Property
6.1 Employee will keep Employer and tenant information confidential.
6.2 Company property (keys, devices, records) must be returned upon termination.
7. Policies, Compliance, and Licensing (Optional)
7.1 Employee will comply with Employer policies, fair housing rules, and applicable regulations as required for the role.
7.2 Licensing (If Required): Employee must maintain required licenses/certifications: [List].
8. Conflicts of Interest
8.1 Employee will disclose conflicts and will not accept gifts/kickbacks from vendors.
8.2 Employee will not manage competing properties without Employer’s written consent.
9. Performance and Discipline
9.1 Performance will be reviewed: ☐ 90-day review ☐ annually ☐ other: [Schedule].
9.2 Employee may be subject to corrective action for policy violations.
10. Termination
10.1 Either Party may terminate employment: ☐ at-will ☐ with [__] days’ notice (if required by contract).
10.2 Employer may terminate for cause, including misconduct or policy violations.
10.3 Final pay will be provided according to law and payroll practices.
11. Governing Law (Optional)
11.1 This Agreement is governed by the laws of [State/Country].
12. Entire Agreement
12.1 This Agreement is the entire agreement and replaces prior discussions about employment terms.
Signatures
By signing below, the Parties agree to this Property Manager Employment Agreement as of the Effective Date.
Employer: [Company/Owner Name]
Name/Title: [Signer Name, Title]
Date: [Date]
Signature: ___________________________
Employee: [Employee Full Name]
Date: [Date]
Signature: ___________________________
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Learn more about
Property Manager Employment Agreement Template
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For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
PROPERTY MANAGER EMPLOYMENT AGREEMENT TEMPLATE FAQ
What is a property manager employment agreement?
A Property Manager Employment Agreement is a contract between an employer (property owner, management company, or HOA) and a property manager hired as an employee. It defines job duties, compensation, benefits (if any), work schedule, reporting lines, and rules around confidentiality and conflicts of interest.
How is an employment agreement different from a property management agreement?
A property management agreement is a service contract between an owner/HOA and a management company. An employment agreement is for hiring an individual as an employee to do management work. This template is for the employment relationship.
What should be included?
Common sections include: job title and duties, properties managed, work hours and on-call expectations, pay and incentives, expense reimbursement, policies and compliance, confidentiality, use of company systems, performance standards, and termination.
Should this include licensing requirements?
If licensing is required in your jurisdiction (for leasing or brokerage activities), the agreement should require the employee to maintain required licenses. This template includes an optional licensing and compliance section.
Can a property manager receive commissions?
Sometimes property managers receive leasing commissions or performance bonuses. This template includes optional bonus/commission language.
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