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Absence Without Notice Warning Letter

Document a no-call/no-show and clarify attendance requirements with this Absence Without Notice Warning Letter Template.

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Absence Without Notice Warning Letter

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Absence Without Notice Warning Letter Template


[Company Name]
[Company Address]
[City, State, ZIP]
[Phone] | [Email]

Date: [Date]

To: [Employee Full Name]
Job Title/Department: [Title/Department]
Employee ID (Optional): [ID]
Work Location: [Location]


1. Purpose of This Letter

This letter serves as a ☐ written warning ☐ final written warning regarding an absence without notice (“no call/no show”) and failure to follow attendance reporting procedures.


2. Incident Details (Facts)

2.1 Date(s) Missed. [Date(s)]
2.2 Scheduled Shift(s). [Shift times]
2.3 Notice Required. You were required to notify: [Supervisor/HR] at [Phone/Method] by [Time] before the shift.
2.4 What Occurred. You did not report to work and did not provide notice according to the company’s policy.
2.5 Impact. [Staffing/coverage/customer impact.]


3. Employee Explanation (If Provided)

3.1 You stated the reason for the absence/no notice was: [Reason].
3.2 Documentation requested (if any): ☐ Yes ☐ No. If yes: [Details].
3.3 Follow-up actions (if any): [Leave process, accommodation, coaching].


4. Policy and Expectations

4.1 Policy Referenced. [Attendance/call-in policy section.]
4.2 Expectations Going Forward. Effective immediately, you must:

  • Report to work for all scheduled shifts

  • Follow the call-in procedure for any absence or lateness

  • Notify your supervisor as soon as possible in an emergency

  • Provide documentation when required by policy


5. Corrective Actions

5.1 Required Steps.

  • Review the attendance policy with [Manager/HR] by [Date]

  • Confirm understanding of call-in procedures by [Date] (optional)

  • Provide any requested documentation by [Date] (if applicable)
    5.2 Follow-Up Review. Attendance will be reviewed on: [Date].


6. Consequences

6.1 Further absences without notice or failure to follow attendance procedures may result in additional discipline up to and including termination, consistent with company policy and applicable law.


7. Employee Response (Optional)

7.1 Employee comments: [Space for response]


Signatures

Supervisor/Manager: [Name]
Title: [Title]
Date: [Date]
Signature: ___________________________

Employee Acknowledgment:
I acknowledge receipt of this warning. My signature does not necessarily indicate agreement.

Employee: [Employee Full Name]
Date: [Date]
Signature: ___________________________

If Employee Refuses to Sign (Optional):
Witness Name: [Name]
Date: [Date]
Signature: ___________________________

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Absence Without Notice Warning Letter

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For quick answers, scroll below to see the FAQ.

Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.

ABSENCE WITHOUT NOTICE WARNING LETTER TEMPLATE FAQ


What is an absence without notice warning letter?

An Absence Without Notice Warning Letter is a written notice to an employee documenting a “no call/no show” or failure to follow the company’s call-in procedure. It records the date(s) missed, the attendance policy, and the expectations for future reporting.


How is this different from a general attendance warning?

This letter focuses on missing work without notifying a supervisor or following the call-in policy. A general attendance warning may cover repeated tardiness, excessive absences, or pattern issues. This template targets the no-notice aspect and the required communication steps.


What should be included in the warning letter?

Include: the missed date(s) and shift times, who the employee was required to contact, policy references, the employee’s explanation (if any), corrective actions, and consequences if it happens again.


What if the employee had an emergency?

If the employee provides a legitimate reason, the employer may request documentation and apply exceptions as allowed by policy and law. This template includes a section to document the explanation and any accommodation or leave process.


Can repeated no-call/no-shows lead to termination?

Often yes, especially if repeated or if company policy treats multiple consecutive no-call/no-show days as job abandonment. This template includes a clear consequences statement you can tailor.


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