Absence Without Notice Warning Letter Template

[Company Name]
[Company Address]
[City, State, ZIP]
[Phone] | [Email]

Date: [Date]

To: [Employee Full Name]
Job Title/Department: [Title/Department]
Employee ID (Optional): [ID]
Work Location: [Location]

1. Purpose of This Letter

This letter serves as a ☐ written warning ☐ final written warning regarding an absence without notice (“no call/no show”) and failure to follow attendance reporting procedures.

2. Incident Details (Facts)

2.1 Date(s) Missed. [Date(s)]
2.2 Scheduled Shift(s). [Shift times]
2.3 Notice Required. You were required to notify: [Supervisor/HR] at [Phone/Method] by [Time] before the shift.
2.4 What Occurred. You did not report to work and did not provide notice according to the company’s policy.
2.5 Impact. [Staffing/coverage/customer impact.]

3. Employee Explanation (If Provided)

3.1 You stated the reason for the absence/no notice was: [Reason].
3.2 Documentation requested (if any): ☐ Yes ☐ No. If yes: [Details].
3.3 Follow-up actions (if any): [Leave process, accommodation, coaching].

4. Policy and Expectations

4.1 Policy Referenced. [Attendance/call-in policy section.]
4.2 Expectations Going Forward. Effective immediately, you must:

• Report to work for all scheduled shifts

• Follow the call-in procedure for any absence or lateness

• Notify your supervisor as soon as possible in an emergency

• Provide documentation when required by policy

5. Corrective Actions

5.1 Required Steps.

• Review the attendance policy with [Manager/HR] by [Date]

• Confirm understanding of call-in procedures by [Date] (optional)

• Provide any requested documentation by [Date] (if applicable)
  5.2 Follow-Up Review. Attendance will be reviewed on: [Date].

6. Consequences

6.1 Further absences without notice or failure to follow attendance procedures may result in additional discipline up to and including termination, consistent with company policy and applicable law.

7. Employee Response (Optional)

7.1 Employee comments: [Space for response]

Signatures

Supervisor/Manager: [Name]
Title: [Title]
Date: [Date]
Signature: ___________________________

Employee Acknowledgment:
I acknowledge receipt of this warning. My signature does not necessarily indicate agreement.

Employee: [Employee Full Name]
Date: [Date]
Signature: ___________________________

If Employee Refuses to Sign (Optional):
Witness Name: [Name]
Date: [Date]
Signature: ___________________________