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Employment Verification Letter
Confirm employment details, role, and status clearly with this Employment Verification Letter Template.
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Employment Verification Letter Template
[Company Letterhead or Logo]
[Company Name]
[Company Address]
[City, State, ZIP]
[Phone]
[Email]
[Date]
[Recipient’s Name or “To Whom It May Concern”]
[Recipient’s Organization]
[Address]
[City, State, ZIP]
Greeting
Dear [Recipient’s Name / To Whom It May Concern],
Employment Confirmation
This letter is to verify that [Employee Full Name] has been employed with [Company Name] since [Start Date]. [He/She/They] currently holds the position of [Job Title] in the [Department/Division].
Employment Details
Employment Status: [Full-Time / Part-Time / Temporary / Contract]
Current Employment: [Yes / No]
Start Date: [MM/DD/YYYY]
End Date (if applicable): [MM/DD/YYYY]
Work Schedule: [Typical hours per week]
Annual/Hourly Salary: $[Amount] (disclosed only with employee consent)
Purpose (Optional)
This verification is being provided at the request of [Employee Name] for the purpose of [loan application / rental agreement / visa application / other].
Closing
Should you require additional information or verification, please contact me directly at [email address] or [phone number].
Signature Block
Sincerely,
[Authorized Company Representative Name]
[Title]
[Company Name]
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Learn more about
Employment Verification Letter
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
EMPLOYMENT VERIFICATION LETTER FAQ
What is an Employment Verification Letter?
An Employment Verification Letter (also called a proof of employment letter) is an official statement from an employer confirming details about an employee’s work status, such as job title, start date, and current employment.
Why is an Employment Verification Letter important?
It serves as proof of income and job stability for various purposes, including mortgage or loan applications, rental agreements, visa applications, and government benefit programs. It protects employees from delays and ensures third parties receive reliable, official information.
When should you use an Employment Verification Letter?
Use it when an employee requests formal confirmation of their employment, typically for financial, housing, immigration, or legal purposes. Employers often issue it upon written request with employee consent.
What should it include?
It should state the employee’s name, job title, department, dates of employment, current status (full-time/part-time), salary information (if consented), and the employer’s contact details for verification.
Is employee consent required?
Yes. Employers usually need written authorization from the employee before releasing employment details, especially if salary or sensitive information is disclosed.
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